| RESERVATION REPORTS |
Reservation Manifest EXAMPLE REPORT INCLUDED |
Lists all open reservations for a requested pick-up location and date/time range. Allows selection of reservations for special service customers (express check-out).fd Summarizes reservations by pick-up time and arriving airline. Used at the counter to "see" the day's business. |
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| Vehicle Prep Report EXAMPLE REPORT INCLUDED |
Lists all vehicle class needs based on reservations for a requested location and date/time range. Summarizes reservations by pick-up time and class requested. Used by lot personnel to prepare vehicles for the day's rentals. |
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| Reservation Edit Report |
Lists reservations by the date and time they were created or last modified. Used as an edit report for an individual reservation agent. Used to produce a "No-Show" report. Used to track flow of reservations from a national reservation center. |
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| Reservation Source Report |
Sorts future reservations by source code. Used to see trends in reservation build by source. |
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| Reservation Vendor Report |
Sorts future reservations by booking travel agency. Used to see trends in reservation build by travel agency. |
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| Res Name Variance Report |
Compares the customer name on a reservation to the customer name on contract that it is attached to. Used to catch possible fraud in counter upgrades. |
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| Res Incentive Report | Sorts local reservations by the individual who originally entered the reservations. The data displayed includes the rate, total T&M and incremental charges for reservations which have been converted to rentals.
Used to incentivize local reservations. |
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| Rate No-Show Report |
Sorts No-Show reservations by rate code and calculates the no-show percentage by rate. Used to measure the no-show percent by rate code. |
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| Reservation Status Report | Lists reservations by various parameters such as pick-up date, return date, direct bill account number, rate product etc. |
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| Quote Edit Report |
Lists quotations by the date and time they were created or last modified. Used as an edit report for an individual reservation agent. |
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| Market/ Quote Analysis Report | Shows quotes and resulting numbers of reservations and RAs by source code. Used to analyze the quotes from various sources. |
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| Reservation Revenue Report | Shows the potential revenue on upcoming reservations. Can be used to calculate and post commission on reservations. |
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| Reservation Yield Report | Shows the anticipated revenue from reservations. Used for yield management pricing. Used to analyze performance of suppliers. |
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| Reservation Turndown Report | Reports turn down records and miscellaneous calls recorded in the call file. |
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| Chauffeur Reservation Manifest | Lists chauffeur logic reservations. |
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| National Res Distribution Report |
Lists reservations created by a particular location. |
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| Reservation Percentages Report |
Shows the calculated percentage of no-shows by location. |
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| Reservations Discount Edit Report |
For RV operations, shows retail reservations entered int he system without deposits. |
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| Reservation Departure Report |
Lists reservations that have been filled or are still open, or both. Can be run by tour operator and other choices. |
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| Reservation Edit Report 2 |
Similar to the Res. Edit Report. However, can list reservations without a deposit. |
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| Reservation Incentive Report 2 |
Calculates and reports reservation incentives by RA DBR date. Incentives are based on options marked as eligible for incentive through their GL account. |
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| Optional Item Manifest |
Lists the reservations which have had selected options sold on them. | ||
| Reservation Build Report |
Used by RV rental operations to report the build of
reservation volume. In the default settings, this report lists the number of reservations that were booked within the last 14 days for pickup within the next 14 rental days. |
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| Reservation Activity Report |
Report for RV rental operations which shows data about reservations (pick and return dates and locations, create employee, rate, etc.) | ||
| Res Notes Activity Report |
Report reservations by a variety of selections with an emphasis on data entered into the Reservation Notes field. | ||
| Reservation Agent Incentive Report and Update |
Report of reservations by the employee who originally created the
reservation and calculates an incentive percentage on the revenue. The date range is the reservation modification date. Can mark the reservations as having been incentivized. |
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| Reservation Agent Incentive Report |
Report of reservations by the employee who originally created the reservation and calculates an incentive percentage on the revenue. The date range is the reservation modification date. | ||
| HISTORY / MAINTENANCE |
Vehicle History Report | Lists rental, non-rev movement, maintenance history, and repairs for each vehicle. Used to see patterns in particular repairs. Used to produce the complete history of an individual vehicle. |
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| Single Vehicle History Report |
Reports the history on a single vehicle. |
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| Quick History Report |
Reports all history records and One-Step Physical Inventory records for a single unit within the date range entered. | ||
| Vehicle Maintenance Cost Report |
Reports the cost of all maintenance work done on the fleet. Vehicle Maintenance Cost Report Can be used to compare the maintenance costs for one class or model to another. Can be used to identify vehicles whose maintenance cost is greater than the average for that class or model. |
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| Maintenance Warning Report |
Lists vehicles which are past due for one of the ten preventative maintenance tasks. Used to pull vehicles for preventative maintenance. |
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| Vehicle Location History Report |
Summary report of the number of days a vehicle is assigned to each
location during the requested time period. The results can be expressed
in days or as a percentage. |
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| Vehicle Location Transaction Report |
Detailed report of all transactions, including vehicle movements, for the vehicles requested. |
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| Vehicle Wash History Report |
Sorts vehicle by the employee who last cleaned the car. Used to check the productivity of individual lot employees. Used to research customer complaints about the preparation of a vehicle for rental. |
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| Refueling Report | Reports data entered in the Enter Refueling Data program. Used to track fuel usage for chauffeur rentals. |
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| NON-REV MOVEMENT |
Non Revenue Movement Report EXAMPLE REPORT INCLUDED |
Lists Non-Revenue Movement Tickets. Used to produce a list of all open Non-Revenue Tickets. Used to produce a list of all Non-Revenue Movements. |
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| Non Revenue Service Report |
List open Non Revenue Movements. Used to follow up on vehicles out for repair. Used to obtain a listing of open Non-Revenue Movements by service location (vendor), number of days the Non Rev has been open, and/or responsible rental location. |
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| DAMAGE TRACKING | Void Damage Report |
Use this program to void a previous Damage Report. |
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Current Damage Report | Reports unrepaired damage on the vehicle requested. |
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| Vehicle Incident Clearance Report |
Used in the full-screen version of damage logic. Lists damage reports that are incomplete, complete, or unreported (no RA # or Non-Rev # associated with the damage report). Lists damage reports by claim type. | ||
| Damage Summary Report |
Used in the full-screen version of damage logic. Lists damages by a variety of selections including:
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| HOLD CODES |
Vehicle Hold Codes Report | Lists the top 6 hold codes applied to each vehicle included in the report. |
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| Vehicle Repair Code Report |
For operations using the Hold Code logic to track manufacturer safety recalls. Lists open and/or closed codes. Lists vehicles that have been serviced with a particular safety recall code. | ||
| Hold Code Call Report |
Lists vehicles that currently have "open" Hold Codes applied to them and which are currently on open RAs or Non-Revenue Tickets. This report is especially useful for dealing with Hold Codes related to a safety-recall. | ||
| Vehicle Hold Codes Listing | Lists all vehicle hold codes. Used to check data entry. |
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| Vehicle Hold Codes Messages Listing | Lists all vehicle hold code messages. Used to check data entry. |
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| LOST & FOUND |
Lost and Found Report | Reports records in the Lost and Found Tracking file. | |
| TICKET PROCESSING |
Ticket Processing Report | Prints rental and customer information about the renter of a vehicle which was issued a parking citation. | |
| Batch Ticket Processing Report |
List of traffic citations and toll road charges. This chart is to compare and contrast the two programs. |
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| Toll Audit Report |
Report of vehicle history toll records (Service Code "X5"). | ||
| FLEET |
Fleet Edit Report |
Lists on a single line all data for a vehicle that are necessary to properly identify the unit and use it successfully in CARS+ Used to check the accuracy of critical data when in-fleeting new vehicles. |
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| Fleet Edit Report 2 | lists records from the Lost and Found Tracking file. Used in returning lost items to owners. |
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| Vehicle ID Report | Lists all descriptive or identifying data for the vehicles currently in the fleet. |
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| Vehicle Date Expiration Report | Reports all vehicles with registrations and other items due to expire between the date range requested. |
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| Vehicle Presale Report |
Reports vehicles matching a requested criteria of mileage, age, approaching grounding date, etc. Used to select vehicles for turn-back or sale. |
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| Turnback Report |
Selects vehicles which are approaching their scheduled turn-back date. Used to pull "turn-back" vehicles from the active fleet. |
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| Fleet Mix Report | Reports the number of vehicles by model year for model sub-sorted by their current location. Vehicles are further divided between risk and non-risk status codes. |
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| VIN Report |
Lists all vehicles whose VIN number does not pass the VIN number check digit logic. Used to catch all vehicles entered without a VIN number. |
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| Fleet Snapshot Report |
Summarizes the number of vehicles by current status for each location. Used to get a quick "snapshot" of the current fleet status. |
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| Fleet Mileage Report |
Produces a matrix report of the number of vehicles whose current odometer reading and purchase date meet the user supplied criteria. Used to see the number of vehicles whose odometer readings are excessively high for the number of months in service. |
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| Excess Mileage Report | Produces a list of vehicles that have mileage higher than the expected amount. |
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| Fleet In-Activity Report | Lists vehicles that have not been on a RA for a stated number of days. Shows the elapsed time since a vehicle was last on rent. PHSIN2;PHYUPD2 PHSRPT;PHYRPT |
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| PHYSICAL INVENTORY |
Physical Inventory History Report | Produces a list of each time a vehicle has been entered into the system as part of a physical inventory check. |
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| Lost Vehicle Report | Lists vehicles that were not accounted for whena physical inventory was taken. |
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| FLEET ACCOUNTING |
Vehicle Depreciation | Shows result of the monthly depreciation on the fleet. |
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| Fleet Value Report |
Reports the current depreciated value of vehicles currently in the fleet. This report differs from the previous one in that it excludes vehicles that were sold during the current month. |
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| Fleet Value Report 1 | A version of the Fleet Value Report with different columns. |
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| Fleet Value Report 2 | Another version of the Fleet Value Report with different columns. |
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| Lease Loan Payments | Shows result of monthly lease or loan payments on the fleet. |
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| Vehicle Payoff Report | Reports payoff balance remaining on vehicles which have been flagged for sale. |
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| Vehicles Purchased Report | Lists all vehicles purchased between the date range requested. | ||
| Vehicles Sold Report |
Lists all vehicles sold between the date range requested. This report also lists vehicles currently at the auction but which have not yet been accepted for sale. |
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| Fleet Cost Report | Used to calculate the daily carrying cost on each vehicle in the fleet. |
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| Vehicle Cost/ Revenue Report |
The Vehicle Cost/ Revenue Report uses data in the Vehicle History records to report:
It then calculates the difference between the revenue and expenses. |
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| Fleet Tax Audit Report |
This report can be used to report any Fleet
Type taxes that may need to be reported. |
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| Vehicle Insurance Report | For operations where each vehicle has its own insurance policy, this report lists the individual insurance data on each vehicle included. |
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| Fleet Leasing Report |
Used to invoice a sub-licensee for vehicles that they are leasing from a master licensee. | ||
| DISPATCH | Show Current Status | Reports by class the number of vehicles on the ready line, elsewhere on the lot, due to return within the next few hours and needed for reservations. Used to manage the ready line. |
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| Show Current Status 2 | Variation of the Show Current Status Rpt. |
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| Physical Lot Report | Lists the vehicles parked in the numbered stalls of a ready line. |
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| Asset Linking Report | Lists assets that have been linked to available vehicles through the Assign Assets to Vehicle program. | ||
| PLANNING |
Class Availability Report EXAMPLE REPORT INCLUDED |
Reports anticipated utilization by class for dates in the future based on reservations, open contracts, and non-rev movements. Used to watch reservation build. Used to trigger a request to black out classes of vehicles in a national reservation center. |
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| Fleet Forecasting Report | Reports the available number of units by class for date in the future based on reservations, open RAs, and non-rev movements. Used to provide a picture of anticipated availability for each vehicle class. |
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| Res/Operating/Ideal Fleet Report |
This Report is designed for RV rental operations. |
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| One-Way Analysis Report | Designed for RV rental operations. Lists one-way transactions (reservations, RAs, Non-Revs) by location that are due in within a date range. | ||
| Class Futures Report | Used to audit the Planning Calendar counts for the current day. | ||
| Print Fleet Adjustments | Reports changes (ADDS and SUBTRACTS) made to the fleet through the Change Class Availability program. | ||
| Print Ideal Fleet Plan |
Print the Ideal Fleet Plan adjustments to the fleet size that have been entered through the Edit Ideal Fleet program. | ||
| Print Rate Availability | Reports volume of bookings at a capacity controlled rate. |
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| DAILY PROCEDURES |
Drawer Balance Report EXAMPLE REPORT INCLUDED |
Reports all receipts taken at a requested drawer for a requested time period. Used at the counter to balance the cash drawer at the end of a shift. |
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| Operations DBR EXAMPLE REPORT INCLUDED nice |
Reports all counter activity that occurred at a location during a requested date and time. Used to reconcile paperwork at the end of the day. |
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| Current Operations DBR |
Generates an Operations DBR for the current day only. |
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| Vehicle Status Report EXAMPLE REPORT INCLUDED |
Lists and sorts all vehicles by their current status. Used to do a physical inventory check. Used to check for "out of service" vehicles. Used to list vehicles which have not had a change in status longer than a user defined number of days. Used to list all vehicles at foreign locations. Detail version shows 1 row of data for each vehicle. Two summary versions are available: one gives a summary page for each status showing the total vehicles in that status and average number of days. The other is a grid summary: the X axis lists the Locations and Class Codes down the left side. The Y axis lists the status codes across the page. Shown in each cell is the number of units of that Class in that Status in that Location. |
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| Portable Assets Report |
Lists inventoried non-vehicle assets. Similar to the Vehicle Status Report. |
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| Vehicles Due In Report EXAMPLE REPORT INCLUDED |
Reports all vehicles scheduled to return between a requested date range. Used to anticipate returning vehicles. When run for dates in the past, this is an over-due vehicles report. Used to check for contracts with insufficient credit hold or deposits. |
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| Auth Expiration Report |
Reports all open RAs whose
authorizations are DUE to expire within the next few days. |
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| Rental Activity Report |
Reports anticipated check-outs and check-ins for dates in the future. Used to anticipate work load at rental locations. When including Rate Code as one of the sort criteria, this report is used to watch capacity on individual rate codes. |
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| Restricted Accounting DBR | Reports all transactions Reports all rental transactions. Tour voucher revenue, which is not included in the Operations DBR is included on this report. User cannot use this version to post to the accounting files. |
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| Print Auto Create Reports |
This program is used to print reports that are set to run automatically. Users who are interested in this process should contact Thermeon Customer Support Dept. to have this feature set up to run the desired reports at your designated time of day automatically. |
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| INCIDENT ENTRY |
Customer Satisfaction Report |
Lists all Customer Service Adjustments that have been given within a requested period. | |
| Certificate Report |
Lists customer satisfaction certificates which were issued during a
particular time period along with the form number(s) used to print the
certificates. |
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| Unprinted Certificate Report |
Lists any customer certificates that remain unprinted after the RA is closed. Used to identify certificates that need to be printed and mailed to the customers. |
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| Print Problem Codes |
Lists Problem Codes which were entered via the Edit Problem Codes program for the Incident Entry logic. | ||
| AUDIT REPORTS |
Questionable RAs Report |
Reports open contracts that the system has flagged as questionable because the vehicle involved has had a subsequent movement. Used to look for data integrity errors within the RA file. |
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| Status Exception Report |
Lists inconsistencies between the Rental Agreement and Vehicle files (example: the status of a vehicle is available yet the vehicle is referenced by a currently open RA). Used to look for inconsistencies between the two major transaction files. |
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| Rate Exception Report |
Lists RAs with rates that do not match what is expected for a rental of that type. Used to see the frequency of "forced upgrades". Used to monitor manual rate edits done by counter personnel. |
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| Special Documents Report | Lists all documents (tour vouchers, certificates, coupons, MCOs, etc.) that the counter should have collected from the renting customers. |
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| Hand Held Close Report | Lists and number and percentage of RAs that closed with hand held terminals. Used to examine the volume of hand held closes. |
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| Unswiped Credit Card Report | Reports credit card deposits and payments where the credit card was not swiped. | ||
| Reservation Voucher Days Report |
Reports reservations with tour vouchers that have the following problems:
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| Missing RAs Report |
Identifies missing RA numbers in the number sequence. | ||
| Missing Options Report |
Used as an audit for RAs that are missing mandatory options. Also used in conjunction with the program Add New Option Code to Rentals. |
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| Quantity Discount Options Report |
Reports RAs that had a quantity discount applied to sold options. | ||
| Packaged Options Report |
List for audit of RAs that had bundles of options sold. |
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| Odometer/Fuel Change Report |
Sends an email alert message to a manager when a counter agent changes the check-out odometer or fuel tank level when opening a new RA or Non-Rev Movement. | ||
| Forms Control # Report |
For rental operations using preprinted control numbers on rental agreement forms, this report shows the Form Numbers used with each RA Number. | ||
| Rental Option Removal Report |
This report looks at each option on a RA and checks to see if it was sold and later removed from the reservation used to open the RA. |
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| FUEL AUDIT REPORTS |
Fuel Charge Audit Report |
Lists the fuel charge and tank readings for all contracts that closed on a requested date. Used to compare with a manual refueling log. |
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| Fuel Price Audit Report | Lists the effective fuel rates by location. | ||
| Fuel Charge Summary Report | Reports details on fuel charges for RAs with prepaid fuel, fuel cards, or neither. | ||
| Vehicle Fuel Usage Exceptions Report |
Exception report for fuel cards. Compares the distance driven on a RA to the charges made on a fuel card (data from CALTEX is merged into CARS+). Used to determine mis-use of a fuel card. | ||
| Fuel Card Exception Report | Exception report showing fuel cards that do not have a corresponding RA or the purchase/date time doesn't fall within the RA period. | ||
| INSURANCE REPLACEMENT |
Insurance Follow-up Report EXAMPLE REPORT INCLUDED |
Lists insurance replacement rentals which are scheduled to return within the next 48 hours, sorted by adjustor handling the claim. Used to call for authorization to extend the rental. |
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| Incomplete Voucher Report | Reports open RAs with incomplete insurance vouchers. Used to follow up on insurance authorizations. |
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| Adjuster Revenue Report EXAMPLE REPORT INCLUDED |
Reports the volume of business for individual adjusters and insurance companies. The term "insurance companies" applies to any customer for which insurance logic is used. This can include dealerships and body shops in some cases. |
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| Insurance Rentals Report | Lists insurance and/or dealership logic RAS that opened during the dates requested. Also includes open insurance logic reservations. Used to examine volume of insurance and dealership transactions. |
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| DAILY REPORTS |
Daily Operations Report EXAMPLE REPORT INCLUDED |
A utilization report which compares the current calendar day with a historical period in the past. |
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| Batched RAs Report | Lists all RAs that were either batch opened or batch closed. |
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| Overdue Summary Report |
Reports the number of overdue vehicles by renting location. Used to see locations with an excessive overdue problem. |
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| Rental Statistics Report |
Lists counts of reservations, RAs opened, RAs closed and reservation build. |
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| Notes For Action Report |
Lists RAs flagged with an "action note". |
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| Additional ID RA Report | Lists RAs where additional ID data was required due to a setting in the vehicle class record. |
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| Damage Waiver Options Report |
Reports sales of all damage waiver type options (such as LDW) on posted RAs. |
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| Auto Close Questionable RA Report |
Produces a list of RAs processed by the Auto-Close Questionable RA's program. |
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| Tax Edit Report | Reports RAs where tax type options have been removed. |
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| Foreign Vehicle Rental Report | Lists RAs using foreign vehicles where the return location was not the vehicle's owning location. |
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| Extend Rentals Report | Lists RAs that were extended using the Extend RA program. |
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| Rental Wait Report | Shows the number of minutes that RAs have been in Wait status and number of lost RAs (RAs that were in Wait status and then voided.) |
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| End of Day Report | Report with 4 sections (RAs opened, vouchers accepted, FOP detail, Voided RAs). Used in closing out work at end of the day. |
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| Rental Daily Revenue Report |
Identifies contracts with daily time revenue that is below a requested threshold. |
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| Signature Capture Report |
For locations capturing an electronic signature, this report lists the percentage of RAs that have successfully had the signature captured. |
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| Signature Capture Report-Individual |
Same report as the Signature Capture Report except that it is for only one employee who must enter their user code and password in order to run the report. |
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| Vehicle Days by State Report |
Lists the number of rental days by the vehicle license entity code for posted RAs. The data is sorted first by opening location and then by license entity. | ||
| Status Summary Report |
Produces a count by location of the number of vehicles in the 26 possible Vehicle Status | ||
| Gate Agent Report |
Tracks the business that a gate agent generated. |
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| Vehicle Location Report |
When
operations share a common data base with differing owning
locations, the "firewall" logic is designed to prevent one owner from
seeing transactions that belong to another owner. This report allows a bypass of the firewall in order to obtain a report your vehicles
that are at or on rent at a non-owned location. |
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| MANAGER'S SALES REPORTS |
Extra Revenue Report | Summarizes by employee all add-on revenue (coverages, options, up-sells, etc.) that were sold on contracts opened. If incentive logic is used, is used to update incentive data for employees. |
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| Extra Revenue Report 2 | This report is the same as the previous except that sort and selection criteria for employees differ and a Per day revenue figure is calculated for each item. |
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| Employee Performance Report EXAMPLE REPORT INCLUDED |
This report is also similar to the Extra Revenue Report except that it has the ability to report upgrades on walk-up rentals. |
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| Prepaid Fuel Report | A report of
prepaid fuel sales on posted RAs. The
report lists each RA with prepaid fuel revenue, the fuel levels at Open and at
Close, the amount of fuel in the tank at Close, and the gross fuel revenue for
each RA. Another section shows statistics on each employee's fuel sales. |
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| Refueling Analysis and Returns Report |
Used to analyze fuel charges on open and closed RAs according by employee. | ||
| Walk-up Rentals Report | Reports statistics on walk up rentals. |
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| Retail-Insurance Option Report | For RAs that don't have an insurance voucher but are still considered insurance type business, this report shows option sales on those RAs. |
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| Tour Profitability Report | Sorts contracts by the tour operator involved and reports incremental revenue sold which was not covered by the tour voucher. |
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| Optional Revenue Report | Reports the sales for a particular option. Used to produce a monthly report of the sales for an option. Used for analysis of option sales. Detailed version lists each RA with the option requested and the charge for that option. |
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| Optional Revenue Report for LDW |
Reports the sale of a particular option and indicates whether or not LDW was on the RA. |
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| DDW Opportunity Report | Reports sales by employee of options that buy down the responsibility level of LDW included in a tour voucher, rate, or privilege code. |
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| Insurance Upsell by CDPID Report |
Reports closed insurance RAs with the upsell option. |
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| Reservation Revenue Analysis Report |
Reports performance and analysis of estimated optional revenue by reservation. | ||
| Optional Sales Yield Report |
Reports option revenue or time revenue just for walk up RAs. |
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| Vehicle Opt. Item Revenue |
Performance report and analysis of optional revenue by vehicle number. | ||
| Employee Sales Report |
Reports current sales by employe based on the opening date of the RA. | ||
| Rental Option Report | Reports RAs with a particular option; can report by opening and/or closing location. | ||
| Sales Revenue Per Day Report 1 |
Reports/calculates the average daily revenue produced by employees through their sales of options. | ||
| Options Sales Report |
Reports sales for up to 12 options. | ||
| Today's Option Sales |
Tracks employee's progress in reaching option sales targets. | ||
| INDIVIDUAL SALES REPORTS | Individual Extra Revenue Report | Same as the Extra Revenue Report but does not have the ability to update incentives. | |
| Individual Employee Performance Report | Same as the Employee Performance Report but can be run only for the employee logged in. | ||
| Individual Revenue Incentive Report | Same as the Revenue Incentive Report but can be run only for the employee logged in. | ||
| Individual SRPD Report1 |
Same as the Sales Revenue Per Day Report but is run only for the employee logged in. | ||
| Individual Today's option Sales Report |
Same as the Today's Option Sales Report but is run only for the employee logged in. | ||
| MONTHLY REPORTS |
RA Summary Report | Lists all RAs for a requested Class, Vehicle, Customer, RA Type, Rate, etc. | |
| Reservation Purge Report | Reports in detail all reservations which are about to be purged off the system. |
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| Vendor Commissions Report | Reports commissions due to travel agents. It also contains all no-show and cancelled reservations from each travel agent. | ||
| Source Analysis Report | Sorts all reservations and rentals for a requested period in the past by source Code, giving the number of transactions and revenue. | ||
| Accrual Report | Calculates the revenue on all open contracts through a requested cut-off date and time. | ||
| Open RA Estimate Report | Shows the estimated revenue on Open RAs. | ||
| Lost Mileage Report | Lists changes to vehicle odometer readings that indicate an unaccounted movement of the vehicle has taken place. | ||
| Market Survey Report | Produces a file of demographic information regarding the individuals to whom surveys were distributed. |
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| Rate Usage Report |
Summarizes closed contracts by Rate Code and Rate Class. Data reported includes Number of rentals, Average Rate Per Day, Average Revenue and Average Miles. Used to see volume and profitability of various Rate Products. |
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| Revenue Analysis Report EXAMPLE REPORT INCLUDED |
Summarizes rental revenue from RAs selected and sorted by user defined criteria. Produces statistical analysis of rentals such as average length of rental, daily dollar average, etc. |
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| RA Edit Report EXAMPLE REPORT INCLUDED |
Lists critical fields that have had their values manually altered by a user from the value originally calculated by the system. Used to monitor edits made by users. |
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| Rate Edit Report | Tracks edits to rates and discounts from the point of creation through the posting of the RA. | ||
| Marketing Promotion Program Report | Used to obtain a report on marking programs. Provides data on each ticket issued; and calculates the number of tickets remaining for issue. | ||
| Rental Country Report | Reports renters' country (or state or province). Used to analyze the volume of business coming from particular areas. |
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| Agency Commission Report | Calculates and reports commissions for agency locations. | ||
| Change Logs By Employee Report |
List of changes made to various files and data fields by Employee Code. |
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| DEPOSIT REPORTS |
Deposit Reconciliation Report |
Lists all deposits taken on reservations and contracts for rentals which have not yet closed. This is used to reconcile the account balance of the G/L account for Customer Deposit Liability. |
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| Deposit Reconciliation to DBR or GL Report |
Reports: Posted deposits on open reservations including those with a pickup date in the future. Posted deposits on open RAs Posted deposits on closed RAs where the opening date of the RA and the deposit date are earlier than the cut off date and the closing date is later than the cut off date Non-refunded posted deposits on canceled and no-show reservations Non-refunded posted deposits on Voided RAs |
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| Deposit Short Report | List of Rental Agreement where the amount of the deposit is less than the estimated charges. |
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| How to clear Old Deposits from the Deposit Reconciliation Report |
List of non-refundable deposits that can be removed from the report and at the same time book the deposit to an income account. |
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| INCENTIVE REPORTS |
Revenue Incentive Report | Used to report employees' progress in reaching target goals set through the incentive logic. | |
| UTILIZATION REPORTS | Current Utilization Report EXAMPLE REPORT INCLUDED |
Calculates and graphically displays the utilization percent for each class of vehicle and the whole fleet at the exact moment the report is run. |
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| Fleet Availability Report EXAMPLE REPORT INCLUDED |
Produces a report of expected availability by class of vehicle. Takes into account the available units as well as expected reservations, rentals, and non-rev movements. | ||
| Fleet Utilization Report |
Reports the accumulated utilization for a location. | ||
| Owned Fleet Utilization Report | Similar to the Fleet Utilization Report, but can be run by owning location, locations are on the Y axis instead of classes, and has the ability to create a flat file. |
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| Daily Performance Report |
A utilization report which compares the current calendar day with a historical period in the past. | ||
| Average Utilization Report EXAMPLE REPORT INCLUDED |
Reports vehicle utilization for any user-defined period of time. | ||
| 2 Month Performance Report | Reports vehicle utilization for either the current month and the previous month or the last two completed months. |
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| 12 Month Performance Report |
Reports vehicle utilization for the last 12 months. | ||
| RA Daily Revenue Report | Reports month to date revenue as well as revenue for a single day. Depends on the "Rpt as Revenue" flag in the Option record. |
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| CUSTOMER MAINTENANCE MENU | Selected Customer Reports |
Lists customers matching the user's selection criteria. Used to print customers by sales volume. Used to track customers by last date of rental. Used to report customers with parking tickets or vehicle damage history. |
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| Selected Customer Labels | Prints 3.5" X 15/16" two across address labels for selected customers. | ||
| Frequent Traveler Report | Sorts closed contracts which have a frequent flier number attached by the airline involved. |
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| Customer Rental Summary Report | Lists a summary of each RA for a particular customer within a date range specified. |
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| Customer Rental Awards Report |
Reports the rental activity for renters who are part of a local frequent renter rewards program | ||
| Wholesale Rentals Report | Reports the volume of wholesale business by tour company. | ||
| Opt Out and Incident Entry Report | Reports RAs (either open, closed, or both) by date range, customer’s opt out flag and incident entry selections. |
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| Customer Edit Report |
Reports edits to customer records by date, employee code, etc. |
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| CORPORATE ACCOUNT SUB-MENU |
Corporate Account Report | Report data from posted CDP RAs and has a statistical section. |
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| CDPID Rentals Report | Reports CDP rental and reservation activity. |
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| Print Corporate Accounts |
Lists corporate accounts by CDPID number. | ||
| Print Corporate Contracts |
Lists corporate contracts. | ||
| Unused Local CDPID # Report | Reports local CDPID numbers that have been inactive since a particular date. | ||
| Local CDPID Rate Report | Lists the rental Rates that are assigned to Local CDPID account | ||
| SALESMAN SUBMENU | Individual Salesman Report |
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| Salesman Revenue Report |
Reports rentals selected and sorted by the salesman responsible for the Corporate ID Number involved. |
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| Salesman to Customer Records Listing | When a single CDPID number is served by several salesmen, records are set up in the Customer Salesman Number file. This report lists the records in the that file. |
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| VENDOR MAINTENANCE MENU | Vendor Report | Lists selected commissionable vendor records. | |
| Vendor Labels | Prints 3.5" X 15/16" two across address labels for selected commissionable vendors. |
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| Vendor Activity Summary Report | Calculates the number of reservations and rentals that have been created during the requested time period for each commissionable vendor on file. |
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| Incentive Transaction Report |
Creates an ASCII file of incentive campaign transactions. | ||
| RENTAL ACCOUNTING REPORTS |
Cash Receipts Report |
Consolidates all drawers from a location in a single report. Used to prepare bank deposits. |
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| Accounting DBR and Posting EXAMPLE REPORT INCLUDED |
Reports all rental transactions that will be or have been posted to the accounting files. Tour voucher revenue, which is not included in the Operational DBR is included on this report. |
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| Print Autoposted DBR | Prints Accounting DBR's which were posted through the automatic posting program. |
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| Account Balance Report | Reports actual and anticipated receivable balance that a customer has. Includes open RAs, unposted closed RAs, vouchers, the AR balance, unposted AR transactions, and reservations. |
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| AR- Distribution To GL Report | Reports data in the AR Distribution File for research purposes. Purges data in the AR Distribution File. |
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| AR Open Item Report |
Used to find records in the AR Open item file by their apply-to number. | ||
| AR Open Item Edit Report |
Used to examine edits to open items in RealWorld AR. |
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| INVOICING SUB-MENU |
Vendor Invoice Report | Reports transactions entered through the Vendor Invoice Entry program. | |
| Print Next Invoice No Records |
List of the Next Invoice Records found in the Next Invoice Number program. |
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| TAX DOCUMENT REPORTS |
Tax Document Charge Detail Report | Lists the records in the tax document file that match the selection criteria along with all posted RA charge records that reference that tax document number as its invoice number. Data is listed in numerical order by tax document number. Used for month end reconciliation. |
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| Tax Doc Address Labels |
Prints mailing address labels for tax documents where the tax document was issued to a company. | ||
| List Tax Document for RA Report | Lists all tax documents associated with a requested RA. | ||
| RA to Tax Doc Reconciliation Rpt |
Used to reconcile tax documents to the RA Charge file. | ||
| PETTY CASH REPORTS |
Petty Cash Report |
Reports all Petty cash transactions at a single location or all receipts taken at all locations. | |
| ADDITIONAL ACCOUNTING REPORTS |
Revenue Less Inclusive Report | Reports the Time and Mileage revenue for rates which include taxes and/or coverages. The inclusive items are separated out from the gross amount in order to determine the actual net time and mileage revenue generated. |
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| Reimbursement Audit Report | Lists reimbursements given on rental agreements. Used for auditing. |
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| Direct Bill Report | Reports by their direct bill customer number. |
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| Chauffeur Billing Report | Reports chauffeur RAs calculated at the driver's net rate. | ||
| Print Charge Records | Lists charge records for a particular reservation or RA. |
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| Print Voucher Records |
Used to examine voucher records, usually for research purposes. | ||
| Print Charge Options |
Used to research the logic that CARS+ used to find the rates for the rental options on a reservation or RA | ||
| Pending IVA Tax Report | Reads the RA Charge File for posted records and reports RAs with balance due. (For customer in Mexico.) |
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| IVA Amounts Realized Entry Report | Reports payments entered for posted RAs and calculates IVA tax. (For customer in Mexico.) |
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| DCC Report | List transactions in the Deposit/Payment File using the Dynamic Currency Conversion logic (For Thermeon Europe.) |
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| MULTIPLE INVOICED RENTALS SUB-MENU |
Multiple Invoiced Rentals Report | Lists the open Multi-Month RAs showing the date they are due to be cloned. | |
| Multiple Invoiced Rentals Pre-Clone Report | Lists open multiple-month RAs. Used to catch problems needing manual intervention before the next clone takes place. |
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| Longterm Rental Report |
Produce a list of all Longterm rentals which have had a segment within the requested date range. | ||
| Longterm RA Auth Error Report |
Produce a list of all OPEN Longterm rentals which when they were last cloned by the Longeterm Invoiced Rentals program, are in need to a new credit card authorization for the present 30 day segment. | ||
| Longterm Rental Revenue Report |
Produce a list of all Longterm rentals which have had a segment closed within the requested date range. |
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| PRINT RENTAL CONTROL FILES MENU SHORTCUT: PCTRL |
Print Customer Types |
Lists Customer Type Codes | |
| Print Country Codes |
Lists contents of the Country Code file. | ||
| Print Bad CC Records |
Lists credit cards that have been entered as "Bad". Used to "proof" data entry. |
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| Print Non-Rev Reason Codes |
Lists Non-rev Reason codes. Used to "proof" data entry and obtain a list of codes. |
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| Zip Code Listing |
This program is used by Mexico to list the contents of their zip codes (postal code) file. |
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| Print Bin Range Records | Lists the bin number ranges for credit card, debit cards and prepaid/gift cards. |
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| PRINT LOCATION CONTROL RECORDS SUB-MENU SHORTCUT: PLOC |
Print Locations |
Lists Location records. Used to "proof" data entry. |
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| Print Agency Commission Records |
Lists Agency Commission records found in the Agency Commission Control File |
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| Print Cash Drawers |
Lists cash drawers. Used to "proof" data entry. |
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| Print Hours of Operation | Lists hours of operation records. Used to "proof" data entry. |
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| Print Time Periods |
Lists time period records. Used to "proof" data entry and compare time periods for locations in groups if metroplexing is used with the planning calendar. |
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| Lot Number Listing |
Lists all the parking and staging lots. Used for reference. |
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| Print Lot Numbers | Lists location's parking and staging lot records. Used to "proof" data entry. |
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| Print Locations in a Group |
Lists locations that are members of a location group. |
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| Location Group Codes Report |
Lists the locations in a Location Group. Used for reference. |
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| PRINT RATE CONTROL RECORDS SUB-MENU SHORTCUT: PRATE |
Print Rental Rules Rates |
Lists rental rate records. Used to "proof" data entry |
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| Print Rate Control Record | Lists records in the Rate Control file. Used to "proof" data entry. |
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| Print Drop Charges |
Lists Drop Charge records. Used to "proof" data entry. |
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| Print Drop Zones |
Lists Drop Zone records. Used to "proof" data entry. |
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| Print Upsell Matrix |
Lists Upsell Matrix records. Used to "proof" data entry. |
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| Print Privilege Codes | Lists privilege codes and descriptions. Used to "proof" data entry. |
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| Print Rate Group Codes |
Lists Rate Group Codes. Used to "proof" data entry. |
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| Print Location Drop Rec |
Print out and review the adjustments to the drop records that have been entered through Edit Drop Charges (Alternate Version) program | ||
| PRINT FLEET CONTROL RECORDS SUB-MENU SHORTCUT: PFLEET |
Print Class Codes |
Lists Class Code records. Used to "proof" data entry. |
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| Print Vehicle Status Codes |
Lists Vehicle Status Code records. Used to "proof" data entry. |
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| Print Model Codes |
Lists Model Code records. Used to "proof" data entry. |
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| Print Warranty Codes | Lists warranty codes. Used to "proof" data entry. |
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| Print Fuel Level Adjustment Codes |
Lists Fuel Level Adjustment records. Used to "proof" data entry. |
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| Service Code File Listing | Lists all Service codes defined in the system. | ||
| PRINT ACCOUNTING CONTROL RECORDS SUB-MENU SHORTCUT: PACCNT |
Print Tax Codes |
List Tax Codes. Used to "proof" data entry and obtain a list of codes. |
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| Print Reimbursement GL Accnts |
Lists accounts designated for use as Reimbursements. Used to "proof" data entry. |
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| Print Currency Codes |
Lists Currency Codes. |
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| Print Curr Exchange Records |
List any currency exchange rates. |
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| SALES CONTROL FILES MENU SHORTCUT: SLSCTRL |
Print Source Codes |
Lists Source Code records. Used to "proof" data entry. |
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| Print Valid Type Codes |
Lists RA Type Codes Used to "proof" data entry. |
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| Print Frequent Traveler Program Dates |
Lists frequent traveler program effective dates. Used to "proof" data entry. |
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| Print Frequent Traveler Codes | Lists frequent traveler codes. Used to "proof" data entry and obtain a list of codes. |
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| Print Special Documents |
Lists records from the Special Document File. Used to "proof" data entry. |
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| OPTION CONTROL FILES MENU SHORTCUT: OPTIONS |
Print Option Items |
Lists Option Codes Used to "proof" data entry. |
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| Print Option Rates | Lists Option rates and settings in various fields affecting the option. Used to "proof" data entry. |
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| Print Percent Matrix | Lists Percent Matrix records. Used to "proof" data entry and for research. |
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| Print Option Set Codes |
Listing of Option Sets and each option within each set. |
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| FUEL CONTROL FILES MENU SHORTCUT: FUELCTRL |
Print Fuel Rate Records | Lists the fuel rates in effect by the date requested. | |
| IT CONTROL FILES MENU SHORTCUT: ITCTRL |
Print IT Records | Lists the records in the IT file. Can be limited to a tour family type. | |
| PRINT DAMAGE CONTROL RECORDS SUB-MENU |
Print Damage Matrix Codes | Lists all or a range of damage codes. Used to check data entry. |
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| Print Damage Matrix Costs | Lists all or a range of damage costs. Used to check data entry. |
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| SYSTEM MANAGEMENT MENU |
Print Text Files |
List of text files. Please contact Thermeon Customer Support for more information. |
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| SECURITY SYSTEM MENU | Print Menu Type File | Lists the names of all Menu Types on file and the User Codes assigned to that menu. | |
| Print User Access File | Reports User Access records. |
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| Employee Audit Report | Lists current employee records by default drawer or location. | ||
| Print Menus | List of what menu items are available or not available to each level of access. |
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| Print Feature Edit Profile Codes |
List of feature profiles that are created using the Edit Feature Profile Codes program. |
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| Manager Override Report | List all manager overrides found in any Incident Entry Adjustments that were made to Rental Agreements. |
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| SYSTEM CONFIGURATION | Print Terminal Records | Reports Terminal Records. | |
| Print Printer Control Codes | Lists printer control code records. Used to "proof" data entry. |
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| Print Next RA Numbers |
List of RA Number Range records found in Edit Next RA Ranges. |
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| Print PID Config Values | Obtain the contents found in the PID Config Values File. | ||
| DATA DE-DUPLICATION MENU |
Select Records for De-Duplication | Reads through the Customer File and "nominates" records that
are possible duplicates. Then prints a report of the records selected. |
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| TRANSACTION LOGGING MENU |
Change Logs By Employee Report | Shows the changes made to various files by employee code. Used to research changes made by a particular user. |
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| HERTZ PROGRAMS SUB-MENU |
Electronic DRB Processing | Produces either a test or real run of transactions sent to OKC electronically. Produces an error log for transactions that do not meet audit standards. |
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| RIH/LIT Processing |
Produces either a test or real run of RIH/LIT transactions. |
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| Hertz DRB Billing Report | Lists transactions submitted to Hertz by transmit date. | ||
| HERTZ REPORTS SUB-MENU |
Rental Statistics Rpt | Summarizes daily rental statistics by location for the current
date or any date in the past. |
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| Neverlost Res Broken Report | Reports reservations wherein the Neverlost and/or Sirius option was requested. Shows whether or not the customer did, indeed, receive the special equipment and if charged for it. |
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| Neverlost Substitution Report | Report to identify rentals of Neverlost equipped vehicles on which the Neverlost fee was not charged. |
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| Unresolved Gold Preprints Report |
A version of the Questionable RA Report that is limited to Gold reservations only where the RA was preprinted but not opened. |
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| Gold Choice Release Report |
List of all Gold Choice RA's and list the additional revenue that was added at the gate. |
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| Gold Choice Questionable RA Report |
List of all Questionable or Duplicate RA's. (RA's that are currently in a compromised state.) |
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| Counter Sales Rep. Productivity Report |
Reports employee sales for RAs that opened on a specific date as well as month to date | ||
| Insurance Revenue Report |
Reports insurance and/or dealership logic rental revenue. | ||
| Filled Reservations Cancelled Report |
List of reservations that were cancelled after they were filled. |
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| DRB Billing Report |
List transactions submitted to Hertz by transmit date |
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| Gold Rental Revenue Report |
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| Licensee Debt Factor Report |
Used by Hertz New Zealand. |
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| Revenue Share Report |
This report is used by Franchise Operators to track revenue splits for corporate and licensee operations. |
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| Fuel Revenue Share Report |
This report is used by Franchise Operators to track fuel charge splits between locations due to one-way rentals for corporate and licensee operations. | ||
| SEAMLESS REPORTS |
Seamless PMA Report | Shows the difference between the rate originally provided by Seamless and an edited rate resubmitted for approval. |
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| Manual Rate Edit Report | Identifies manually edited rates on batch opened RAs. | ||
| Rate Quoted Report | Some rates that are used with Seamless allow
for local variation from the established rates in OKC. This report shows the frequency of use of these rates. |
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| HERTZ TOUR SUB-MENU |
Voucher Audit Report | Reports vouchers and special documents on currently open RAs and/or closed RAs. |
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| HERTZ AUSTRALIA SUB- MENU |
RSA (Roadside Assistance Download) Rpt | Provides the outside roadside assistance company with an ascii file containing information about the fleet. | |
| Licensee Fee Report | Produces a report to invoice Hertz Australia licensees for their monthly royalty and CARS+ transaction fees. |
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| #1 Club Enrollment Report |
Lists customers who have received an application to join the #1 Club, but still don't have a #1 Club number (Other ID) in their customer record. |
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| Filenet Report |
List of RAs that have NOT had a PDF file copy of the Open RA sent to Filenet in OKC. Only those RAs that have not been flagged by the Update RAFilenet Field program will be reported. |
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| HERTZ CANADA SUB-MENU |
Hertz Canada - Ski Lift Ticket Report | Report of marking promotion ski lift tickets. |
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| Hertz Canada - Revenue Accrual Report | Reports revenue data that is generated between the
accounting month end and the actual month end. Used by Hertz Canada Corporate to make supplemental revenue reporting to OKC. |
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| DL Check Report |
For locations using the driver's license verification process. List of RAs (by opening date) that were or should have been, subject to the verification process. |
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| Denied GCC Rentals Report |
List of credit cards that were used under questionable circumstances. |
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| HERTZ CANADA DAMAGE TRACKING SUB-MENU |
Damage Tracking Report |
List of repaired and/or unrepaired vehicle damages by a variety of parameters such as date range, customer, or location. |
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| Damage Variance Report |
List that compares the damage estimate, the actual repair cost, and the damage amount charged to the customer. |
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| Print Damage Matrix Codes |
List of damage codes created in the Edit Damage Matrix codes program. Damage codes are used in building a matrix of standardized costs for common types of vehicle damage and are used on the Damage Entry screen. |
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| Print Damage Matrix Costs |
List of costs created in the Edit Damage Matrix Costs program. |
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| Adjuster Revenue Report Addendum |
This addendum describes a special feature added to the Adjuster Revenue Report. |
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| HERTZ BRAZIL SUB-MENU |
Licensee-Royalty-Report | Reports
royalties due from Hertz Brazil licensees for their monthly royalty and
marketing fees. |
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| Reservation 2-Year Comparison Report | Compares current
reservation data with comparable data from the previous 24 months. |
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| Sales Revenue Per Day Report 2 | Calculates sales revenue per day per employee. When
run for location groups, totals roll up. |
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| Individual Sales Revenue Per Day Report 2 |
Calculates the average daily service revenue produced by an employee through the sales options. |
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| HERTZ ADDENDUM CHAPTER REPORTS |
Accounting DBR |
An accounting DBR that is unique to Hertz CARS+ users. |
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| Drawer Balance Report |
A Drawer Balance Report that is unique to Hertz CARS+ users. |
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| Vendor Commission Report |
A Vendor Commission Report that is unique to Hertz Cars+ users. |
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| RV OPERATIONS SUB-MENU |
Fleet Revenue Analysis Report |
Reports analysis of expected rental
revenue based on reservation data. Also calculates revenue per fleet unit. |
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| Dealer Commissions Report | Report shows commission calculations earned by RV dealer locations. | ||
| International Flex Rate Listing |
List of International Flex Rate Records from the Rules/Rates Control File. |
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| Res Operating/Ideal Fleet Report | Designed for RV rentals. Divides each day into just 2 sections: AM and PM. That is, regardless of whether the unit is due back at 8 am or 11 am, it's 'committed' for the entire morning. Similarly, a unit that is reserved with a check out time of 1 pm or 5 pm is 'committed' for the entire afternoon. | ||
| Reservation Activity Build Report |
List the build of reservation volume. |
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