Use this program to:

A master licensee of a car rental operation can have sub-licensees that report to the parent organization. The master licensee often supplies the vehicles to the sub-licensee on a monthly lease arrangement. See the chapter on Edit Lease Codes for detailed instructions on how to set up data for this program.


To access this program: To access the Fleet Leasing program, type FLTSMNT (RET) at any menu "OPTION:" field or the appropriate line number on the Vehicles for Sub-Licensees menu. The screen will then display:

OPTION: __ FLEET LEASING REPORT


1. Report Type 1 (1=Test run 2=Real run 3=Last run)
2. Invoice Date 09-07-11
3. Licensee ALL (ALL, or single licensee)
4. Vehicle ALL (ALL, or single vehicle)
5. Sections ALL (ALL, 1=Leased vehicles, 2=Terminating vehicles)
6. Terminate Date 09-07-11
7. Print/Display P






1BEGIN 2 3ERASE 4 5 6 7HELP 8

Enter data as follows:

1. REPORT TYPE

Enter:

1 = Test run. This type will produce the invoices without updating the relevant fields in the Vehicle File and writing records to the RealWorld Open Item file and A/R Distribution file.

2 = Real run. This type will produce the invoices but it will also update the relevant fields in the Vehicle File (such as last invoiced date, times invoiced, etc.) and it will post the accounting distributions and write a receivable invoice against the licessee's account in the RealWorld A/R files.

3 = Last run. This type will reproduce last month's invoice run. Like the Test run it does NOT update any other files.

EXAMPLE: Type 1 (RET)

2. INVOICE DATE

Enter the invoice date that should print on the invoices.

EXAMPLE: Type 080811 (RET)

3. LICENSEE

Enter either:

The Customer number of a single sub-licensee if only one licensee is to be invoiced.

Or the word "ALL" if invoices are to be printed for each sub-licensee that is leasing vehicles.

EXAMPLE: Type ALL (RET)

4. VEHICLE

Enter either:

A single vehicle number if this invoice run is for just one unit.

Or the word "ALL" to invoice for all vehicles that are leased to the licensee(s.

EXAMPLE: Type ALL (RET)
5. SECTIONS
 Enter:

1 = The invoice for leased vehicles.

2 = a report of vehicles that are past their lease termination date but are still in the possession of the sub-licensee.

ALL = Both of the sections listed above.

EXAMPLE: Type ALL (RET)
6. TERMINATE DATE
 Enter the terminate date that should be used for section 2. Vehicles whose Owning Location is still a sub-licensee but whose Lease terminate date is less than the date entered here, will NOT be invoiced for an additional month, instead they will appear in Section 2 of the report.

EXAMPLE: Type 080111 (RET)
7. PRINT/DISPLAY

Enter:

P = to print a hard copy of the invoices/report. This should be done on every real run.

D = to display the invoices and reports on the screen.

EXAMPLE: Type P (RET)

The screen will then display:

OPTION: __ EDIT LEASE CODES


1. Lease Code 1
2. Class code CCAR
3. Model Year 12
4. Surcharge Amt 25.50

Add'l Fee Code Amount Acct #
5. ADM 10.00 5230
6. QTY -35.00 5200
7.

General Ledger Accounts
8. Base Amount 5200
9. Surcharge 5210
10. Sales Tax 5220
11. Registration 5240
12. Delivery Fees 5250




1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN THE REPORT.