1. START DATE

The dates and times entered in Fields 1- 4 is used to select open RAs that are scheduled to close within the date range. The starting date defaults to “Earliest” so that all open RAs due to close through the date/time entered in Fields 3 and 4 are included.

If you don’t wish to use “Earliest”, using your selected date format, enter a Starting DBR Date.

EXAMPLE: Press (RET)

2. START TIME

Using your selected time format, enter the Starting DBR Time if it should be other than 0000 (midnight).

EXAMPLE: Press (RET)

3. END DATE

The dates and times entered in Fields 1- 4 is used to select open RAs that are scheduled to close within the date range. Open RAs that are due to close within the date/time range will be included in the report. Press (RET) to default to today’s date.

EXAMPLE: Type 083107 (RET)

4. END TIME

Using your selected time format, enter Ending DBR Time. Press RET to default to one minute before midnight.

EXAMPLE: Press (RET)

5. LOCATION

Enter:

1. Up to 6 alphanumeric characters to select a single location.
2. A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+". In addition, for this report, a Location Group will trigger "subtotal roll-ups" (if the group contains groups within groups, subtotals will print for each group level). For more information on this feature, refer to the section on Subtotal Roll-Ups at the end of the Edit Group Names chapter.
3. “ALL” to include all locations.

EXAMPLE: Press (RET)

6. LIST BY OPEN OR CLOSE LOC (O/C)

Enter 1 alpha character to indicate if closed RAs will be selected and grouped by their opening or closing location. Press RET to default to O.

O = Opening Location
C = Closing Location

EXAMPLE: Press (RET)

7. RA TYPE

This field can be used to do either of the following:

1. Enter up to 2 alphanumeric characters to indicate a single RA Type which will limit the report to only those RAs of this type. Press RET to default to ALL Types.

EXAMPLE: Type C (RET)

2. Enter a negative sign followed by a RA Type Code to indicate a single type of RA that is NOT to be reported.

EXAMPLE: Type -C (RET)

8. DETAIL/
SUMMARY

Enter 1 alpha character to select the report format.

D = Detailed Report; 3 or 4 lines of data will print for each RA.
S = Summary Report; total only.

EXAMPLE: Type D (RET)

9. OPTION DETAIL

Enter 1 alpha character to indicate if an optional fourth line of data for option charges should print.

Y = Print the individual option charges on the report.
N = Do not print the optional fourth line of option charge detail.

EXAMPLE: Type Y (RET)

10. DRAWER(S)

Enter up to 3 numeric characters to select the Cash Drawer(s) to appear on the Operational DBR. You may specify up to 6 drawers. Press RET to default to ALL Drawers.

EXAMPLE:

Type 1 (RET)

Type 3 (RET)

FIELDS 11 & 12

Rental operations which are part of a national franchising organization are faced with several types of rental situations. These situations are summarized in the chart below:

Vehicle Ownership                          RA                  Description

Yours                                      Yours              Your rental of your vehicle.

Foreign                                    Yours              You rented a foreign vehicle. (1)

Foreign                                    Foreign            A one-way rental to your location. (2)

Yours                                      Foreign            A foreign location rented your vehicle. (3)

Fields 11 and 12 allow you to select which of the four types of rentals listed above will be reported.

11. RAs

O = OWNED. Only your RAs will be reported. One-way rentals from foreign locations to your operation.

F = FOREIGN. Only one way rentals from foreign locations will be reported.

B = BOTH. All RAs will be reported.

EXAMPLE: Type B (RET).

12. VEHICLES

O = OWNED. Only RAs involving your vehicles will be reported. Your use of foreign vehicles and one-way rentals of foreign vehicles to your locations will be excluded.

F = FOREIGN. Only RAs involving foreign owned vehicles will be reported. That is, your rentals of foreign vehicles.

B = BOTH. All RAs regardless of vehicle ownership will be reported.

EXAMPLE: Type B(RET).

Obviously, the combination of responses to Fields 11 and 12 will produce several different kinds of reports. For example:

Type of report                                                         Field 11        Field 12
Foreign use of your vehicles                                            F                  O
Your use of foreign vehicles                                            O                  F
Revenue produced by your vehicles                                       B                  O
RAs that you have written                                               O                  B

13. PRINT GRP SUMM

Y = In addition to the summary which totals all RAs, additional summary pages will print for each of the four types of contracts outlined in the discussion of Fields 11 and 12 above.

N = Only one summary page which totals all RAs will print for each location.

EXAMPLE: Type Y (RET).

14. PRINT/
DISPLAY

Enter:

P = Print a hard copy of this report on your terminal's assigned printer. See the Edit Terminal Records Chapter for instructions on how to assign printers.

D = Display this report on your terminal screen. See the General Data Entry InstructionsChapter on how to control the screen display.

EXAMPLE: Type P (RET)

15. RES TYPES

This field applies only to a particular CARS+ user and has no relevance to other users

16. AIRPORT COMMISSION

Enter:

C = COMMISSIONABLE. Only RAs which were marked as being airport arrival rentals will be included in the report.

N = NON-COMMISSIONABLE. Only RAs which were NOT marked as being airport arrival rentals will be included in the report.

B = BOTH. All RAs, regardless of airport arrival, will be included in the report.

EXAMPLE: Type B (RET)

17. ZERO TAX RATE RA’S ONLY

Enter:

Y = YES. Only RAs which have no tax charged on them will be included in the report.

N = NO. All RAs, regardless of tax, will be included in the report.

EXAMPLE: Type N (RET)

18. LEASE RA'S ONLY

Enter:

L = LEASE RAs. Only Lease RAs will be included in the report.

N = NON-LEASE. All RAs except for Lease RAs will be included in the report. (Daily rental and Park and Fly RAs)

B = BOTH. Include all RAs.

EXAMPLE: Type B (RET)

19. RETAIL/ INS/ WHL

Enter:

R = RETAIL. Retail will be included in the report.

I = INSURANCE. Only insurance logic RAs will be included in the report.

W = WHOLESALE. Only tour (wholesale logic) RAs will be included in the report.

Or press (RET) to default to ALL RAs.

EXAMPLE: Press (RET)

20 EMPLOYEE

To limit the report to RAs opened by one employee, enter the employee's user code in this field. Otherwise, press (RET) to include transactions done by all employees.

EXAMPLE: Press (RET)