Edit Misc Control Fields (Pages 7-8)

Use this program to:

Set various control flags and default values that are used in handling RAs and for controlling certain features within CARS+.

Use the links below to jump directly to the following sections of this chapter:

Press F8 to display the next page.

OPTION: __ EDIT MISC. CONTROL FIELDS
(Page 7 of 8)
1 Make Avail Loc 21 Make Aval Nonrev
2 Block EDC flag edit 22 Hard 1 Way Control
3 FPO Mandatory 23 Open Turndowns
4 Gas Credit Opt 24 Non-Rev 1 Way
5 U Sub 25 Reason on Cancel Res
6 Edit Upsell 26 Limit by DL
7 Terminate Rules 27 Req Fed ID
8 Warn Foreign 28 Ins RA# Prefix
9 Warn Address 29 Validate Pricing Code
10 Warn Local 30 Validate Res Name
11 Require Cell Phone 31 Res Credit Check Hours
12 One Way CC Payments 32 Validate SVV CC#
13 One RA Per CC 33 FPO Fuel on Exchange
14 DL Chk Option 34 Restrict Dep Refunds
15 DL Chk After 35 Edit Res/RA Vendor
16 DL Re-Chk 36 Auto Refund Deposits
17 Use Profit Center 37 Commission Calc Rule
18 Prompt Installments 38 Def. Settle Bch Code
19 N Type on Close 39 Multi Month Mls Type
20 Require Contact 40 Multi Mls Per Period

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Enter data as follows:

1. MAKE AVAILABLE LOCATION	Enter one of the following to define what the default location will be on the Make Available screen: N (or blank) = the last known location of the vehicle will display as the current location on the Make Available screen. Y = the user's default location will display as the current location on the Make Available screen. EXAMPLE: Type Y (RET)
2. BLOCK EDC FLAG EDIT	For operations doing EDC (Electronic Draft Capture) this field is used to limit access to the EDC "Settled" field (which is used to mark a transaction as manually settled.) A field in the User Access File record can override the block imposed by this field. Enter: Y = Yes, block access to the "Settled" field for EDC transactions for all users except those that have an override in their User Access File record. N (or blank) = No, do not block access to the "Settled" field for EDC transactions. EXAMPLE: type Y (RET)
3. FPO MANDATORY	This field is used to make Pre-Paid Fuel an automatic charge on every RA. There is a similar field in Edit Locations that can be used to override the setting in this field. This is part of the set up required for the prepaid fuel logic referred to as " Automatic charge and surcharge with credit for fuel returned". For complete set up instructions and further information on this way to sell Pre-Paid Fuel, refer to the chapter Overview - Fuel Charges.
4. GAS CREDIT OPTION	If mandatory FPO is turned on, enter up to 5 alphanumeric characters representing the option that will be used to issue a credit for the fuel in the vehicle when it is returned. Like the field above, this is a part of the "Automatic charge and surcharge with credit for fuel returned". For complete set up instructions and further information on this way to sell Pre-Paid Fuel, refer to the chapter Overview - Fuel Charges. There is a similar field for the credit option in Edit Locations. User tip: If the record in Edit Fuel Rates is set up with a top-off fee, and an option code is entered in this field (or Edit Locations) for a fuel credit, and the vehicle is returned with the same level of fuel as it had at Open, the top-off fee will not apply.
5. U SUB	This field pertains to locations using the Carcloud logic. It defines which version of the Upsell subwindow is used for RA Open. Enter: 1 (or blank) = the normal Upsell subwindow will be used in RA Open. 2 = the alternative class function (as used in Reservations) will be used in RA Open listing other vehicle classes that are available. (CARS+ uses the hierarchy rating of the vehicle class entered to determine what other types of vehicles could be considered for the transaction. Using the hierarchy ratings in the Vehicle Class records, the next available class down and the next available 3 classes up are shown in the window.) EXAMPLE: Type 1 (RET) Refer to the chapter Overview - Carcloud Project
6. EDIT UPSELL	This field pertains to the the Carcloud logic and defines if the upsell rate is editable in RA Open. Enter: Y = Yes, the upsell rate can be edited (either increased or decreased) N (or blank) = No, the upsell rate is subject to normal editing rules as defined in the Location record. EXAMPLE: Press (RET) Refer to the chapter Overview - Carcloud Project
7. TERMINATE RULES	This field can be used to block access (for all users) to the "End Pick up Date" field for all rate products in Edit Rental Rules/Rates. Enter: Y = block all users from accessing the "End Pickup Date" field in Edit Rental Rules/Rates. N (or blank) = the block is not in place. EXAMPLE: Press (RET)
8. WARN FOREIGN	This field can be used to generate a warning message when saving a RA that the drivers license is from a foreign country. For operations in the US, the message is shown when the driver's license state is not a US state. For operations outside the US, the message is shown when the driver's license country code is different from the country code in the opening location's record. Enter: Y = When saving a RA and the drivers license is from a foreign country, show the following warning message: WARNING: THIS IS A FOREIGN RENTER, COPY PASSPORT OR ADD'L DATA. CONTINUE? Y/N Entering "Y" allows the save to continue. Entering "N" stops the save so that additional information can be entered. N (or blank) = Do not give this warning message. EXAMPLE: Press (RET)
9. WARN ADDRESS	This field can be used to generate a warning message when saving a RA that the drivers license state and the address state do not match. Enter: Y = When saving a RA and the drivers license state and the address state are not the same, show the following warning message: WARNING: ADDRESS AND DL STATE DO NOT MATCH, COPY ADD'L DATA. CONTINUE? Y/N Entering "Y" allows the save to continue. Entering "N" stops the save so that additional information can be entered. N (or blank) = Do not give this warning message. EXAMPLE: Press (RET)
10. WARN LOCAL	This field can be used to generate a warning message when saving a RA that the driver is a local renter (their license is from the same state as the location). Enter: Y = When saving a RA and the drivers license is from the same state as the location, show the following warning message: WARNING: LOCAL RENTER, GET AND COPY ADDITIONAL DATA. CONTINUE? Y/N Entering "Y" allows the save to continue. Entering "N" stops the save so that additional information can be entered. N (or blank) = Do not give this warning message. EXAMPLE: Press (RET)
11. REQUIRE CELL PHONE	Use this field to require a cell phone number be entered when opening a RA. Enter: Y = A cell phone number will be required in RA Open in order to save a RA. N (or blank) = This requirement is not in effect. EXAMPLE: Press (RET)
12. ONE WAY CC PAYMENTS	This field is provided for locations which have oneway rentals and are doing EDC through CARS+. This setting will apply if one or both of the locations are doing EDC, including those cases where different currencies are used at the two locations. It affects how credit card payments at Close are handled. Enter: Y = When closing a one way rental from a location doing EDC and the payment is made on a credit card that was authorized at Open, the opening location and drawer number is used for the payment. If the opening location is not doing EDC, the opening location and drawer number are still used for the payment at close. However, the RA will be placed into "PENDING" status (instead of "CLOSED"). If in Batch Close and the user's location is the opening location, the RA will be closed as normal. User tip: "PENDING" close RAs are noted on the Vehicles Due In Report. Additionally, when editing a closed or posted RA, the opening location and drawer number are used. N or blank = Pending Close RAs are not used. EXAMPLE: Type Y (RET) Note: For clients using CARS+ EDC (Electronic Draft Capture) setting this field to "Y" will mean that if an additional authorization is required at the close of a one-way rental, the Merchant ID of the opening location will be used to seek that auth. Otherwise, the Merchant ID of the closing location will be used.
13. ONE RA PER CC	This field is used to limit the use of a credit card on more than one open RA at a time. Enter: Y = A credit card cannot be used on a new RA when there is an existing open RA with the same credit card that was used for an authorization or deposit. The field "Override CC/Lic Block" in the Edit User Access File can be set so that designated users can bypass this block. (A warning is provided rather than a block.) W = Provide a warning message that there is another open RA with the same credit card number. All users can choose whether or not to continue. N (or blank) = This restriction is not in effect. User tips: This logic is activated at the time of entering the "Y" in this field. From that time on, it causes a record of the credit card number to be written to a file every time a NEW RA is opened. RAs that opened prior to setting this field to "Y" are not examined for their credit card number.
14. DL CHK OPTION	Certain operations in Canada use an outside service to run a check on Canadian drivers licenses when opening a RA. When the check is made, a fee can be added to the RA. Enter the Option Code of the fee in this field. EXAMPLE: Type DLCHK (RET) User tip: To display on the Open screen the url of the third party that is used for the drivers license check, ask Thermeon Support to set up GVT record CNDLCHK.
15. DL CHK AFTER	This field is related to the field above. Enter a number of days since the last rental that, when reached, will trigger the drivers license check For example, entering 90 in this field means that if the last time the customer rented was more than 90 days ago, a drivers license check should be done. EXAMPLE: Type 90 (RET)
16. DL RE-CHK	This field is related to the field above. Enter a number of days since the last drivers license check that, when reached, will trigger a new drivers license check. For example, entering 120 in this field means that if the last time the customer's drivers license was check was more than 120 days ago, a new drivers license check should be done. EXAMPLE: Type 120 (RET)
17. USE PROFIT CENTER	When profit centers are used (defined in the Location record), the general rules when posting transactions are : Revenue and expense account transactions post with profit centers Most Balance Sheet accounts (assets, liabilities, and capital) post without a specific profit center (they post to profit center ‘000’). The exceptions are: Cash can have a profit center (assigned in the Drawer record) and Inter-office Receivables always post with a profit center. This field provides the ability to post all GL accounts with a profit center. Enter: Y = Include the profit center for all GL accounts when posting N (or blank) = Include the profit center for the GL accounts listed above. EXAMPLE: Press (RET)
18. PROMPT INSTALLMENTS	In some rental markets, when paying for a rental with a credit card, the customer can request that the charge be billed to their account in monthly amounts. For example, a $600.00 rental could be billed at $200.00 per month for the next three months. This field turns on an additional field in the payments subwindow of RA Close for the entry of the number of monthly installments that have been agreed upon. The ability to do installments is further defined in Edit Special Documents where the maximum number of installments can be defined as well as the minimum monthly installment amount. Enter: Y = Yes, rental agents are allowed to negotiate installments on credit card payments N (or blank) = No, the installment field will NOT appear on the RA Close screen. EXAMPLE: Type N (RET)
19. N TYPE ON CLOSE	This field controls which programs can be used to add a "N" (negative) type options to a transaction. Enter: Y = Negative options will be accessible from only RA Close. They will be listed in the Misc. Options pop-up window called from Misc. Charges field in the E subwindow as well as the normal Options pop-up window using Shift/F5. They will not be listed in the normal Options pop-up window accessed from Reservations or RA Open. N or blank = Negative options will be listed in the normal Options pop-up window accessed from Reservation or RA Open. They will not be listed in the the Misc. Options pop-up window of RA Close. Example: Press (RET) User tip: New Zealand Because the smallest monetary unit is .05, the charges on RAs are adjusted down to the nearest .05. (Example: For a RA totaling 102.14, the charges are manually adjusted down to 102.10 prior to saving the RA in RA Close. This done by adding a negative option at Close in the Misc. Chgs pop-up window. In order for this to work correctly, the negative option should be set up a as a flat fee, be marked as editable, and should not be subject to taxes or fees.
20. REQUIRE CONTACT	This field can be used to require that data be entered in the Local Contact field in order to save a reservation. Enter: Y = To save a reservation, data must be entered in the Local Contact field. N (or blank) = data is not required in that field. Example: Press (RET)
21. MAKE AVAL NONREV	When making a vehicle available through the Make Vehicle Available, the standard logic in CARS+ is to automatically close the most recent open NonRev Movement using the data entered in Make Available since it represents the most recent movement of the vehicle. This field is used to turn off that feature. Enter: N = When making a vehicle available, do not automatically close the most recent open Non Revenue Movement. Y or Blank - When making a vehicle available, use the standard logic and automatically close the most recent open Non Revenue Movement. Example: Press (RET)
22. HARD 1 WAY CONTROL	This field is used to restrict users from all of the following: a. accessing RAs that did not open at their location b. accessing RAs that are not due in to their location c. Using Make Vehicle Available to move a vehicle out of on-rent status when the RA it's currently on did not open at their location or is not due in to their location. Enter: Y = impose the controls listed above. N (or blank) = do not impose the controls. EXAMPLE: Type Y (RET)
23. OPEN TURNDOWNS	This field is used to enable the reservation turndown logic in RA Open. Enter: Y= After having loaded a reservation in RA Open and exiting without saving the RA. a pop-up window will display asking if the reservation should be flagged as a "counter turndown". If a "Y" is entered, a Turndown Code defined for use from RA Open must be entered. N or Blank - After having loaded a reservation in RA Open and exiting without saving the RA, the pop-up window is not presented. Example: Type N (RET) User tip: Turndown Codes are set up in Edit Res Turndown Codes.
24. NON-REV 1 WAY	This field is used to restrict users from closing a Non-Rev at a location other than their current location. Enter: N = No, do not allow users to close Non-Revs at a location other than one they are current signed into. An exception is made for users who have the Firewall field set to '1' in Edit User Access File. Those users may use a closing location other than their current location. Blank = do no impose this restriction. EXAMPLE: Press (RET)
25. REASON ON CANCEL RES	This field is used to require a Turndown Code to be added to a reservation when its status is changed to "C" (cancelled). Enter: Y = Yes, in order to cancel a reservation, the user must enter a valid Turndown Code when prompted. N or Blank = No, a Turndown Code will not be required when cancelling a reservation. EXAMPLE: Press (RET) User tip: Turndown Codes are set up in Edit Res Turndown Codes.
26. LIMIT BY DL	This field is used to prevent the same customer from having more than one RA open at the same time. It limits the use of the same drivers license and state on more than one open RA at a time. Enter: Y = A drivers license cannot be used on a new RA when there is an existing open RA with the same license number and state. The field "Override CC/Lic Block" in the Edit User Access File can be set so that designated users can bypass this block. (A warning is provided rather than a block.) W = Provide a warning message that there is another open RA with the same drivers license number and state. All users can choose whether or not to continue. N (or blank) = This restriction is not in effect. EXAMPLE: Type W (RET)
27. REQ FED ID	This field is used to require that a Federal ID for the customer be entered on the RA in order to save it. Enter: Y = Yes, in order to save a RA, a federal ID must be entered for the renter. (AD subwindow.) N or Blank = Federal ID is not required. EXAMPLE: Press (RET) User tip: There are two similar fields for a customer: The Federal ID field and the Federal Tax ID field. This field in Edit Misc. is used to require that a Federal ID be entered for the customer in order to save the RA. A similar field in Edit Country Codes can be used to require that the Federal Tax ID field be required.
28. INSURANCE RA# PREFIX	Enter a single alpha character in this field so that when saving a new insurance replacement rental, the leading character of the RA # will be changed to the value entered here. This logic will NOT be used if a separate range of RA numbers for insurance rentals is set up in Edit Next RA Ranges. EXAMPLE: Type N (RET)
29. VALIDATE PRICING CODE	Pricing Codes allow options to vary in price depending on such things as the vehicle class, rate, or customer. Pricing Codes are created in Edit Pricing Codes. This field defines whether or not a Pricing Code must already exist in order to use it in these other control files: Edit Option Rates Edit Class Codes Edit Model Codes Vehicle Inventory Control Edit Rental Rules/Rates Edit Privilege Codes Enter: Y = In order to assign a Pricing Code in another control file, the Pricing Code must already exist. N (or blank) = Pricing Code can use be used in the control files without having been created first. EXAMPLE: TYPE Y (RET)
30. VALIDATE RES NAME	This field turns on additional validation logic when opening a RA from a Reservation in order to make sure that the correct reservation is being used. Enter: Y = The validation logic should be used: When opening a RA from a Reservation, a Renter Data pop-up window will come up automatically and the user must enter the renter's name and driver's license data in the window. If the name entered does not match the name on the reservation, the user is advised and then asked if they want to continue with the version of the name they entered from the license. If they continue, another pop-window is automatically displayed requiring the user to enter a reason for the mismatch.The reason must be a minimum of 10 characaters. This reason is noted on the second line of data on the Res Name Variance Report underneath the location and reservation number. N (or blank) = This validation logic is not used. EXAMPLE: TYPE Y (RET)
31. RES CREDIT CHECK HOURS	This field only works for those operations in the United States who have ordered the optional interface into Equifax's Credit Bureau. This turns on a credit check on all new reservations whose pick-up date and time have a short lead time. For example, if '24' is entered in this field, a credit check will be made on every reservation booked less than 24 hours in advance. Enter: blank = Equifax credit checks are done only when opening a RA secured by a Debit card. up to three numeric characters = In addition to RA Open, a credit check is run on all reservations if they are booked less than this number of hours in advance (regardless of the FOP involved). Reservations that fail this credit check will be rejected. EXAMPLE: Type 24 (RET)
32. VALIDATE SVV CC#	This field is designed for Hertz, Dollar and Thrifty users who accept reservations from OKC with a Stated Value Voucher (SVV). As an added security check for the validity of the SVV voucher, renters can be asked to present the credit card that was used to pre-pay for the reservation and thus creating the SVV. If the credit card presented at the time of rental does not match the one OKC says was used to pre-pay, the SVV is removed from the rental. Enter: Y = Yes, every reservation supplied SVV will prompt for the entry of the credit card used to pre-pay the reservation. N (or blank) = No, SVVs will NOT trigger a request for the credit card used to pre-pay for the reservation. EXAMPLE: Type N (RET) NOTE: A similar field on the IT record in Edit IT Codes turns on a related check but only on SVVs issued by that IT Vendor. The field here requires the check be done on all reservation related SVVs. USER TIP: In order to do a manager override, the user's User Access File record must have the 'Manager' field on page 3 set to "Y".
33. FPO FUEL ON EXCHANGE	When pre-paid fuel is sold on an RA, the default action is that the fuel charge is only applied to the contract once even if there were multiple vehicles involved due to vehicle exchanges. This field alters that default behavior. Enter: N (or blank) = No, the default behavior described above will NOT be changed. The pre-paid fuel charge will only be applied to rental once regardless of the number of actual vehicles that were involved. Y = Yes, the pre-paid fuel charge will be applied to a rental agreement more than once when vehicle exchanges for non-mechanical reasons are involved. With this field set to "Y" the following additional question will be asked when an X Subwindow exchange is done in RAOPEN: IS THIS EXCHANGE DUE TO A MECHANICAL PROBLEM? Y/N If the user answers "Y" the pre-paid fuel charge will NOT be applied to the returning vehicle. It will be applied to the RA when the contract finally closes. If the user answers "N" and the returning vehicle has a tank level reading less than it's check-out level, the pre-paid fuel charge will be applied to the returning vehicle. A separate pre-paid fuel charge will be applied to the replacement vehicle as well. All these charges will be summed together as a single pre-paid fuel charge when the RA closes. EXAMPLE: Type N (RET)
34. RESTRICT DEP REFUNDS	This field is used to control refunds on credit cards. Enter: Y = A refund on a credit card cannot be greater than the total of the RA charges/credit previously placed on that credit card. Additionally, a credit cannot be given on a credit card that was not used for a deposit or payment previously on the RA. N (or blank) = the above restriction is not in place. EXAMPLE: Type Y (RET)
35. EDIT RES/RA VENDOR	This field controls who can edit or delete a vendor (travel agency) on an existing reservation or Open RA. Enter: Y (or blank) = Any one can edit or delete a vendor on an existing reservation or RA. N = No, only those users will have been defined as a "Manager" in their User Access File record can edit or delete a vendor on an existing transaction. EXAMPLE: Type N (RET)
36. AUTO REFUND DEPOSITS	The setting in this field defines what happens when closing a RA that has credit card deposits that are greater than the charges. Enter: Y (or blank) = The credit on the credit card should be automatically loaded in the D subwindow. N = The credit will NOT be loaded in the D subwindow. It will appear in the main window in the "Balance" field. EXAMPLE: Type N (RET)
37. COMMISSION CALC RULE	This field controls how travel agent commissions are calculated on the Vendor Commissions Report. Enter: blank = the elapsed days will be from the RA; the rate will be the lesser of the reservation or RA rate 1 = the elapsed days will be the lesser of those on the reservation or RA; the rate will be from the RA 2 = the elapsed days will be the lesser of those on the reservation or RA; the rate will be the lesser of the reservation or RA rate 3 = the elapsed days and the rate will be from the RA. (The reservation days and rate are not considered) EXAMPLE: Type 1 (RET)
38. DEF. SETTLE BCH CODE	This field applies only to those operations doing EDC (Electronic Draft Capture) by the FDC handler. A settlement batch code is used to specify to the settlement program the destination of the batch. Currently it is used only by the FDC handler in North America to specify in: 'NOR' for North Platform or 'SUS' for South Platform. And in Canada 'SCA' for Canada. Enter the default settlement batch code. User tip: A similar field in the location record can be used to override this setting. With one exception, Thermeon customers should leave the location's settlement batch code field blank.
39. MULTI MONTH MLS TYPE	This field affects the default incremental mileage/kms for multiple invoiced rentals. Enter: blank = The default estimated miles per period will come from the "Multi-ra Kms" field in Edit Locations. If that field in blank, no default will be loaded. 1 = If the rate has unlimited miles/kms, the default estimated miles per period will come from the "Multi-ra Kms" field in Edit Locations. If that field is blank, the default estimated miles per period will come from the "Multi Mls Per Period" field in Edit Misc. (see the next field) If the rate has limited miles/kms, the days in the billing cycle will be used to calculate the number of free miles/kms per cycle, and that amount will be entered as the default. EXAMPLE: Type 1 (RET)
40. MULTI MLS PER PERIOD	This field is related to the field above. When that field = 1, this field is used to set a default amount of miles/kms used to increment the odometer reading when multiple invoiced rentals are processed. A similar field is provided in Edit Locations, and it takes precedence over the setting entered here. EXAMPLE: Type 1000 (RET) User tip: The default increment can also come from a limited mileage/km rate. For more information on the multiple invoiced rentals feature, refer to the chapter of the manual titled Overview - Multiple Invoiced Rentals.

Press F8 to display the next page.

Page 8 screen will then display:

OPTION: __ EDIT MISC. CONTROL FIELDS
(Page 8 of 8)
1 Early Ret Exempt CDPID 21 Block Fuel Edit
2 Late Return Option 22 Check-out EV Level
3 Late Return Hours 23 PPC Full Chg Only
4 OnRent Mod Option 24 Retrieve Veh Data
5 OnRent Mod Hours 25 Store Credentials
6 Check Multi Edits 26 Max Auth Days
7 Require EXTNRA 27 Block CC Entry
8 Est Tax Type 28 FPO on Exchange
9 Tax Breakout in Est 29 EV Parking Opt
10 Unique Fed Tax ID 30 EV Admin Opt
11 Display Logon Msg 31 EV Import
12 Maint Service 2
13 Auto PID Popup
14 RA Extend Days
15 Resp Option Max
16 RES auth/Dep Pref
17 OPEN Auth/Dep Pref
18 PPF Full Tank Only
19 Default Cash FOP
20 EV charge option

1SAVE 2 3 4 5BACKUP 6 7HELP 8NXT PAGE

Enter data as follows:

1. EARLY RET EXEMPT CDPID	This field is part of the early/late modification fee logic. Refer to the chapter: Overview - Early and Late Return Fees for more details on this CARS+ feature. As standard practice, RAs with a CDPID number are exempt from an early return fee. Enter : Y (or blank) = RAs with a CDPID number are exempt from an early return fee. N = RAs with a CDPID number are not exempt from an early return fee. EXAMPLE: Type Y (RET)
2.LATE RETURN OPTION	This field is part of the early/late modification fee logic. Refer to the chapter: Overview - Early and Late Return Fees for more details on this CARS+ feature. Enter the Option code that should be applied to a transaction if the renter returns the vehicle later than agreed to. This Option must be previously defined in Edit Optional Items and Edit Optional Rates. User tip: In Edit Optional Rates, the option must be defined as "Dependently Applied". EXAMPLE: LATE (RET)
3. LATE RETURN HOURS	This field is part of the early/late modification fee logic. Refer to the chapter: Overview - Early and Late Return Fees for more details on this CARS+ feature. Enter the number of "grace" hours the renter can be late without the Late Return penalty being applied. EXAMPLE: 12 (RET) User Tip: Entering 12 hours means the renter can return the vehicle up to 12 hours later than scheduled and they will not be subject to the Late Return penalty. But if they return the vehicle more than 12 hours late, the penalty option may be applied.
4. ON RENT MOD OPTION	This field is part of the early/late modification fee logic. Refer to the chapter: Overview - Early and Late Return Fees for more details on this CARS+ feature. Enter the Option code that should be applied to a transaction if the renter modifies the return date/time or location. This Option must be previously defined in Edit Optional Items and Edit Optional Rates. User tip: In Edit Optional Rates, the option must be defined as "Dependently Applied". EXAMPLE: MOD (RET)
5. ON RENT MOD HOURS	This field is part of the early/late modification fee logic. Refer to the chapter: Overview - Early and Late Return Fees for more details on this CARS+ feature. When the renter modifies the return date/time and/or location, a modification fee may be applied to the RA. The number of hours entered in this field create a 'grace period' during which the renter can make additional modifications to the return date/time and/or location and not incur an additional modification fee. EXAMPLE: 10 (RET) User Tip: Entering 10 hours means once the renter has modified the return particulars, if there is an additional change in the next 10 hours, there will not be an additional modification fee.
6. CHECK MULTI EDITS	This field is part of the early/late modification fee logic. Refer to the chapter: Overview - Early and Late Return Fees for more details on this CARS+ feature. This field defines if multiple modification fees can be added to a RA. Enter: Y = When a modification fee is already present on the RA and another modification is made that would generate another modification fee, charge an additional fee. N (or blank) = When a modification fee is already present on the RA and another modification is made that would generate another modification fee, do not charge an additional fee. EXAMPLE: Press (RET)
7. REQUIRE EXTNRA	This field is part of the early/late modification fee logic. Refer to the chapter: Overview - Early and Late Return Fees for more details on this CARS+ feature. Edits to the return date and time on open RAs can be done in RA Open and in Extend RA. This field can require that Extend RA be used when modifying the return date/time on an open RA. Enter: Y = When editing the return date/time on a open RA in RA Open, Extend RA will be called automatically so that the change will be made there. N (or blank) = Editing the return date/time on a open RA can be done in either RA Open or Extend RA. EXAMPLE: Type Y (RET)
8. EST TAX TYPE	Fields 8-10 were created for Australia for the use of the RA Open and Res F/8 estimate feature to include the taxes paid for each individual item. To make use of these features enter: blank = This feature is not required t = tax f = federal tax B = Both (tax and federal) A = All of the above taxes.
9. TAX BREAKOUT IN EST	This field defines how the the tax estimate is to be broken out. Enter: Y = (Australia users for GST) B = Both tax and Federal t = tax f = federal
10. UNIQUE FED TAX ID	When entering a Federal ID# in Reservations (E subwindow) or RA Open (AD subwindow or Q subwindow) this feature will search existing customer records to check for the same Federal Tax ID number. If a customer record is found with the same number, the following message is displayed: CUSTOMER(XXXXXX) WITH THIS ID IS ALREADY ON FILE; USE? Y/N Entering "N" removes the data from the field; Entering "Y" loads the existing customer record. For this field, enter: Y = Turn on this feature to prevent duplicate uses of a Federal Tax ID number N (or blank) = This feature is not required.
11. DISPLAY LOGON MSG	The system can be configured so that a message can be displayed when users logs in. This field turns on the display. Refer to the chapter System Announcements for more information. Enter: Y = Turn on system announcements. The announcement will display when the user first logs in. A = Turn on system announcments. The announcement will display when the user first logs in as well as when they login again while on an existing session. N (or blank) = System announcements will not be displayed EXAMPLE: Type Y (RET)
12. MAINT SERVICE 2	The system can be configured in an alternate way so that regular maintenance tasks are scheduled at set odometer readings regardless of when the last service was done. Enter: Y = Use the alternate method of set odometer readings for maintenance schedules. Example: A vehicle that is to have its oil changed every 10,000 miles/kms will be due at 20,000 miles/kms even if the last oil change was done at 12,000 miles/kms. N (or blank) = Maintenance schedules are based on the elapsed miles/kms since the last service. Example: A vehicle that had an oil change when the odometer read 12,000 will be due for the next oil change when it reaches 22,000. EXAMPLE: Type Y (RET) User tip: For details on the alternate method, refer to the chapter Service Code File Update.
13. AUTO PID POPUP	The system can be configured to have the Auto PID Popup window to display after the user enters the Customer's Driver's license information in RA OPEN. EXAMPLE: Type Y (RET) User tip: In order for this to work, a record that includes the renting location must be set up in the Edit PID Configuration File.
14. RA EXTEND DAYS	This field controls the number of days that users can extend rentals beyond the existing return date on the RA. A user who is designated as a "Manager" is exempt from this restriction. (Refer to page 3, Field 29 of Edit User Access record) A user who is not designated as a "Manager" is restricted to the setting in this field. However, when an attempt is made to extend the RA beyond this number of days, the ability for a manager override is provided. EXAMPLE: Type 5 (RET) User tip: There is a field in Edit User Access File that can restrict the number of days by user to a smaller number of days. However, the manager override will not be available when the block is imposed by the User Access record. Refer to the section "Editing, Extending, and Resaving a Previously Opened Rental Agreement" in the RA Open chapter for a discussion of the various settings that can effect extending RAs.
15. RESP OPTION MAX	This field is used to define a maximum responsibility amount that can be charge from the "RESP Option" from page 6 field 25. Enter the numerical max amount here. EXAMPLE: 139999.00 PRES (RET)
16. RES AUTH/DEP PREF	This field is used for Front Desk to determine if re-auths are preferred or if a deposit is preferred for Reservations. Enter "A" = Re-auth is preferred. Enter "D" = Deposits are preferred. EXAMPLE: PRESS (RET) User tip: if this feature differs by location, this can be done in Edit Locations.
17. OPEN AUTH/DEP PREF	This field is used for Front Desk to determine if re-auths are preferred or if a deposit is preferred at RA Open. Enter "A" = Re-auth is preferred. Enter "D" = Deposits are preferred. EXAMPLE: PRESS (RET) User tip: if this feature differs by location, this can be done in Edit Locations.
18. PPF FULL TANK ONLY	This field is for locations that offer the Prepaid fuel Option but do NOT want to offer partial tanks. Only full tanks of fuel will be offered for all locations. Enter= "Y" If this location only allows the sale of Full tanks. EXAMPLE: PRESS (RET) User tip: if this feature differs by location, this can be done in Edit Locations.
19. DEFAULT CASH FOP	This field is used for FrontDesk to indicate the Default Cash FOP. EXAMPLE: PRESS (RET)
20. EV CHARGE OPTION	This field is reserved for a single client for a future purpose. EXAMPLE: PRESS (RET)
21. BLOCK FUEL EDIT	This field offers the choice to prevent edits to the fuel charges. "Y" = Do not allow edits to fuel charges. "N" or BLANK = Edits allowed. User tip: if this feature differs by location, this can be done in Edit Locations.
22. CHECK-OUT EV LEVEL	This field offers the choice to define what the battery level reading will reflect at RAOPEN for Electric Vehicles at this location. Enter "9" = Default- where the check out reading will read the last level of the vehicle's return. (Best for locations without a charging station.) Enter 1 - 7 to default to the percentage defined in the Electric Vehicle Control record that corresponds to that level. Enter "8" = make the default battery level the percentage for a fully charged battery as set in Electric Vehicle Control record in the field for 8/8ths. User tip: if this feature differs by location, this can be done in Edit Locations, the location record will take precedence.
23. PPC FULL CHG ONLY	This field is for locations that offer the PPC Prepaid Battery level option, but do NOT want to allow or offer for partial levels. Only full levels will be offered for all locations. Enter= "Y" If this location only allows the sale of Full levels. EXAMPLE: PRESS (RET) User tip: if this feature differs by location, this can be done in Edit Locations.
24. RETRIEVE VEH DATA	This field is used for VEHTRK Telematics. EXAMPLE: PRESS (RET)
25. STORE CREDENTIALS	This field is used to allow the option to NOT store the RAs Credit Card number in the Customer File. "Y" or BLANK= Store the Credit Card Number in the Customer File. "N" = Do NOT store the Credit Card Number in the Customer File.
26. MAX AUTH DAYS	Enter the Max Auth Days used for the "Short Term Rental" field used in CCHND. EXAMPLE: PRESS (RET)
27. BLOCK CC ENTRY	Use this feature to block manual Credit Card entries. "N" or BLANK = Do not block manual entry of CC. "Y" = This location does not allow for manual CC entry. EXAMPLE: PRESS (RET) User tip: This can be set globally here or per location in Edit Locations. Edit Locations would take precedence over this field.
28. FPO ON EXCHANGE	Use this feature to allow to charge for more than one (EVPO or FPO) to a single RA when there have been one or more vehicle exchanges. "N" or Blank do not allow for more than one EVPO or FPO charge on a single RA. "Y" = Allow for more than one charge on a single RA for EVPO or FPO when vehicle exchanges have been made. EXAMPLE: PRESS (RET)
29. EV PARKING OPT	This feature is reserved for a specific client.
30. EV ADMIN OPT	This feature is reserved for a specific client.
31. EV IMPORT	This feature is reserved for a specific client.
32. ALT DROP MAX	This field is used in conjunction of the Alternate Drop Charge logic as described in Edit Drop Charges - Alternate. The alternate drop charge uses a mathematical formula to calculate the Drop Charge on a One-Way rental between two locations. This field allows you to put a cap on this formula so that the drop charge cannot exceed the amount entered here. Enter the maximum drop charge that you will allow between any two locations. EXAMPLE: 500 (RET)
33. ALT DROP MIN	Like the previous field, this field allows you to define the lowest possible drop charge that you will allow the alternate drop charge logic to charge. this amount can be a negative amount if you want to encourage a one-way rental in a particular direction. EXAMPLE: -100 (RET)

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