Tour Type

IT Field 9
"Tour Family"

Net Rate set up

Defining Options included in the voucher

Hertz Ghost Vouchers

N

Rates are sent in the Hertz reservation.
No net rate is set up in CARS+.

Inclusive options are defined by one of two methods:

• Fields 30-47 of page 1 of the IT record.

• The Option Set placed in the "Incl Optset Code" field (Field 26 on page 1) of the IT record.

Non-Hertz operations

Hertz operations with locally arranged tours that are NOT billed through OKC

T

Rates are set up in the Edit Rental Rules and Rate program and the Rate Code is placed in fields 48-56 on page 1 of the IT record.

Inclusive Options are defined by the Option Set placed on the Net Rates themselves that are referenced in fields 48-56 on page 1 of the IT record.

RV tour vouchers

T

Rates are set up in the Edit Rental Rules and Rate program and defined in the Flex Rate Table which in turn is referenced in the "Flex Table Section" field (Field 3 on page 2) of the IT record.

User tip: See Field 24, "Gross Markup %".

All items selected on a tour reservation are added to the net Time and made voucher inclusive.

1. IT CODE

For non-Hertz users: Enter up to 16 alphanumeric characters for an IT code.

EXAMPLE: Type ABC TOURS (RET)

For Hertz users: Due to the vast number of IT records that exist in the Hertz world, there are two ways they can be entered into this field.

1. Entry of the Actual IT Code

Enter up to 16 alphanumeric characters to represent an International Tour (IT) Number. The first two characters must be "IT".

EXAMPLE:Type ITCANSAS (RET).

2. Enter a "Mask" of the IT Code

Many organizations have multiple IT Numbers. If CARS+ is to treat all of these numbers identically (that is, if they were each entered into this file separately, all fields other than field 1 would have identical values), rather than entering in each code, a "mask" for the range of IT Numbers may be used.

A mask code is made up of the following:

a. The first two characters must be "IT".

b. The next characters are those that are common between all the IT Numbers issued to this organization. For example, if the tour operator TOUR USA is issued the IT numbers: ITTOURUSA01, ITTOURUSA02 and ITTOURUSA03, the common characters are "TOURUSA".

c. Finally, in place of the portion of the IT number that varies at the end, enter either:

an asterisk, "*" if the varied portion can be made up of any characters

or the number (hash) sign, "#" if the varied portion can only be made up of numeric characters.

EXAMPLE: Type: ITTOURUSA# (RET)

TEMP CODE

Because many IT records share similar values for many of the fields on this screen, CARS+ allows the set up "templates" that contain these common values. After entering a new IT Code in Field 1, the cursor will advance to this unnumbered field. If appropriate, enter the template code of an existing IT template record to load the appropriate common values. IT Templates are created using the Edit IT Templates program.

EXAMPLE: Type: NETTOUR (RET)

2. LOC CODE

Enter:

• Up to 6 alphanumeric characters representing a single location If this IT record is location sensitive.
• Up to 6 characters representing a location group if this IT record applies to a location group. (Remember, Group Names begin with the plus (+) sign.)
• Leave this blank if this IT record applies to ALL locations.

EXAMPLE: Press (RET)

3. EFF DATE

Using the selected date format, enter the date that this IT number becomes effective. This date refers to the pick up date of the reservation or RA.

For Hertz users, this date must be the same as or later than the effective date on the Global Net Rates table.

EXAMPLE: Type 010515 (RET)

Cloning existing records.

When a new record is needed for an existing tour operator for an up-coming season, rather than re-keying a whole new record, clone an existing record as follows:

1. Pull up onto the screen an existing record for the tour operator to be cloned.
2. In this field, enter a new effective date for the new season.
3. Edit any other fields that will change as the the new effective date
4. Save the record.

1. If the change is to be for all transactions which begin on some future pickup date (for example: a new tour agreement begins on January 1st) create a new record for the IT Code with the changes and the date that these changes become effective. NOTE: This will alter reservations that are currently on file whose pick up date is past the change.

2. If the change is to effect only transactions that are booked after the change has been made (that is, current reservations with pick up dates after the change are NOT to be affected) the only choice is to create a whole new IT Code for that tour operator. New reservations must be booked with the new code that has the new settings, while existing reservations will use the existing, unchanged record.

3. If the change must take effect immediately, create a new record for the existing IT Code and use today's date for the pick-up date. RAs that opened prior to today will be unaffected. Anything opening today or later will use the new record.

4. WARNING if any field is changed on an existing record WITHOUT changing the effective date, RAs that opened prior to the change will be affected as well. This is true even if they are now closed and posted.

1. Enter data in fields 1 and 2.

2. With the cursor in the Effective Date field press the F6 function key.

3. At the bottom of the screen will appear the prompt "ENTER DATE"

4. Enter the date for the record that will be in effect at that time. For example, entering 061515 may return the rate record effective midnight January 5, 2015 as no other records exist with an effective between 01-05-15 and the requested date of 06-15-15. The date entered here can either be for a date in the past or the future.

4. DESCRIPTION

Enter up to 50 alphanumeric characters to describe the IT code.

EXAMPLE: Type AIRTOUR SUISSE (RET).

5. TERM DATE

Using the selected date format, enter the date that this IT program is scheduled to be terminated, or leave the field blank if no termination date is scheduled. Reservations or RAs with a pickup date later than this date will not be able to use this IT code.

EXAMPLE: Type 123116 (RET).

WARNING: When terminating an IT record it is BEST to NOT back date this field. That is, the termination date must never be earlier than the open date of the most recent RA which used this record. If this rule is not followed, RAs that opened prior to terminating the IT record and which now have an open date later than the termination date will show zero revenue.

Enter one character from the list below. Entries made in the Special Documents subwindow of Reservations, RA OPEN, and RA Close programs can be subject to validation against this entry for the proper document type. (For Hertz users, that feature is turned on in the "Check IT#" field of the Hertz Control Record).

N = Hertz Net (Ghost) tour. The total package rate will come in the reservation and is invisible to the customer. This is the code to use for Hertz Ghost vouchers. See also the "User tip" below.

NOTE: If invoice vouchers at open is turned on, these vouchers will NOT be invoiced at that time, they are always invoiced after the RA is closed.

G = Hertz Gross tour. With a gross tour the voucher is stored as a Stated Value Voucher (SVV) in the Deposit/Payment File. There is no net rate. The IT number can be entered on a contract, but none of the Ghost RA logic is applied.

NOTE: For Hertz users, a GVT record determines if the SVV is valued from the VP or VA mnemonic field in the reservation record.

S = Stated Value Voucher

Hertz operations: Entered as a SVV in the Special Documents Subwindow.

Non-Hertz operations: Entered as VCHR in the Special Documents Subwindow. The Customer Number entered in Field 13 of the IT record will replace "VCHR" when the special document entry is saved.

F = Full Value Voucher

Hertz operations: Entered as a FVV in the Special Documents Subwindow.

Non-Hertz operations: Entered as VCHR in the Special Documents Subwindow. The Customer Number entered in Field 13 of the IT record will replace "VCHR" when the special document entry is saved.

V = Hertz operations: Either Stated Value Voucher or Full Value Voucher (the rental agent will be required to identify which of the two types of vouchers the document is when entering it into the Special Documents Subwindow.)

W = Award (entered as AWARD in the Special Documents Subwindow.)

I = Insurance replacement logic (Although Insurance companies can be set up to be entered into the S subwindow and thus the IT file, a separate program is available for maintaining those records - do not enter this value here).

T = Wholesale voucher (NOT Net or Gross). These can be either a simple or complex wholesaler. See also the "User tip" below.

Simple wholesalers have NO net rate in Fields 48 though 56 (but typically have a discount percent in the "Wsale Disc" field (Field 23 of page 1).

Complex wholesalers have a net rate in Fields 48 through 56.

NOTE: If the "invoice wholesale on open feature is turned on (in Edit Main Control Record), these vouchers will be invoiced at that time.

EXAMPLE: Type N (RET)

User tip: The following tips apply to both type N and type T vouchers:

• The net rate may also be invisible to the rental agent depending upon how a flags are set in the Edit Miscellaneous Control Record and in the agent's User Access File record.

• Edit Miscellaneous Control Record: Page 2, field 27, "Enable Shift-F5 on Wholesale".

• Edit User Access File: Page 2, field 17, "See Ghost". The discussion of this field in this chapter contains a detailed discussion of how these two fields interact with each other.
  

• The unbundling logic will be used to determine the amount of revenue allocated to the various items included in the voucher.

HERTZ USER NOTES:

The Hertz Reservation Merge program does not recognize IT records with Family Code "T". Although "T" type vouchers are useable by a Hertz operation, they cannot be reserved through the International Reservation Center nor will they be sent to OKC for collections. Vouchers of this type can only be used for local business.

For vouchers of tour family "N", the value of the voucher is taken from the field BR-SUBTTL2-AMT in the BR section of the reservation record sent from OKC.

For vouchers of tour families "G", "S" and "V", the value of the voucher is taken from the VP mnemonic field within the Hertz reservation. The fields within the BR section are ignored.

7. GST EXEMPT

For rentals in Canada, rentals to Canadian citizens may be GST exempt. Enter:

Y = Yes, this tour record is exempt from the Canadian Goods and Services Tax.

N (or blank) = No, this tour record is not exempt. The value of this tour voucher is subject to the Canadian Goods and Services Tax.

A = The items included in the tour voucher are exempt from any Canadian Goods and Services taxes (GST, HST, PST), yet the renter is responsible for all taxes on out of voucher charges.

EXAMPLE: Type N (RET).

8. ORIGINAL ONLY?

This field indicates if the renter must present an original voucher or if a fax copy is acceptable. A message to that effect will be displayed when the reservation is loaded into the RA Open screen. Aside from this message, this field does nothing else in CARS+. This field should only be set on ITs that are NOT defined as voucherless in the next field.

O = A message is displayed indicating that the renter must present an original voucher

F (or blank) = A message is displayed indicating that either an original or a Fax copy of the voucher is acceptable

N (or any other value) = No message is displayed

Note for Hertz users: For "O" or "F" responses, the tour information is also in the reservation received from OKC. However, it is not brought into the RA Open screen because it is subject to change. Therefore, the renter MUST present the original or copy of the voucher to do the tour rental. Otherwise, the rental is opened as a regular retail rental.

EXAMPLE: Type O (RET)

9. VOUCHERLESS

This field only applies to Tour Family "N" vouchers only.

For operations outside of North America:

Y = Voucherless style IT. Entering voucher information in S subwindow is blocked. All information for the tour voucher is supplied in the reservation merge program from OKC and cannot be edited.

N = The renter must present a faxed or original copy per the field above and the voucher data must be manually added to the S subwindow of RA Open.

For operations in North America (Canada, US and Mexico):

Y = Voucherless style IT. Entering voucher information in S subwindow of the Reservations program is blocked. Voucher information may be entered through the S Subwindow of RA Open. This is to accommodate the following situations:

• Incomplete rate information was sent in the reservation and/or the voucher was not created properly when the reservations was merged into CARS+.
• A rental that was opened at one location incurs a vehicle exchange at a location which does not operate in the same database and therefore does not have the reservation containing the voucher information. Examples are an RA opened at a Corporate location and exchanged at a licensee location (or vice versa), or opened at one licensee location and exchanged at a location owned by a different licensee.

N = The renter must present a faxed or original copy per the field above and the voucher data must be manually added to the S subwindow of RA Open.

EXAMPLE: Type N (RET)

10. MULTIPLE VCHRS

This field only applies to Tour Families "N" and "T" vouchers only.

Indicate whether or not more than one voucher can be applied to a rental.

Y=Yes, multiple vouchers can be applied

N (or blank) = No, only one voucher can be entered per rental

EXAMPLE: Type N (RET)

11. EXEMPT OPTSET

This field only applies to Tour Family "N" vouchers only.

If tour rentals with this IT code should be exempt from certain fees, create an Option Set (using the Edit Option Sets program) that includes the fees and enter the Option Set Code in this field.

EXAMPLE: Type T3 (RET)

Enter up to 6 alphanumeric characters representing an Option Set.

13. CUST #

Enter up to 6 alphanumeric characters to indicate the CARS+ customer number for the entity that should be billed for vouchers accepted with this IT Code. This field is used as a reference when contracts are posted to Accounts Receivable via the Accounting DBR. This is a required field.

For those operations that print tax documents, a tax document will be printed for this customer for those charges covered by the tour voucher. If there are any out-of-voucher charges, a separate tax document will be printed for the renter for the out-of-voucher charges.

Records that are Tour Family "T" type require that the customer number referenced in this field be defined as a "WHL" type customer. All other Tour Family types must reference a customer that is not a "WHL" type customer.

For records that are Tour Family "S" (SVV) or "F" (FVV), the customer number entered here will replace "VCHR" when the special document entry is saved. Additionally, enter the same customer number in the next field so that the account number field will load automatically when adding SVVs and FVVs to a RA.

User tip: For tour operators with more than one IT record (because they have multiple tour packages), this field allows transactions for all of their IT records to post to the same receivable account.

Hertz user tip: If OKC is collecting from the tour operator, the customer number entered here should be a number representing the OKC Tour Dept. However, if your operation is invoicing the tour operator directly, enter the tour operator's CARS+ customer number here.

EXAMPLE: Type ABC (RET)

SYSTEM DESIGN NOTE: For vouchers that are initially created with a reservation, this is one of the few fields that at the time of opening the rental is looked at and updated if the field has changed values between the time of booking the res and opening the RA.

14. BILLING ACCT#

For Hertz operations:

Some tour operators are set up so that the amount of the voucher is billed to a Hertz Credit Card (HCC) rather than being posted as a receivable to a Customer Account number (Field 13). Use this field to enter the HCC number. Numbers entered in this field are validated against the Card Definitions file.

For most operations, an IT record has only one HCC account number. In Europe, however, a single IT record may have numerous HCC accounts. For this situation, leave this field blank. Instead, a prompt will come up in the S subwindow of RA Open asking the user to enter the HCC number.

User tip: Use the Edit HCC Patterns program to identify the characteristics of Hertz Credit Cards accepted in your country for Tour transactions and SVV/FVV vouchers.

15. CDPID

For Non-Hertz operations: Entering a CDPID number here causes this CDPID to be entered on the contract when a voucher using this IT code is applied to the RA. Although it will not change the rental rate on the RA, all privilege codes that are flagged as applying to all rates will be applied to the contract. In addition, privilege codes that are referenced in the Option Rates files for privileged rates (such as responsibility levels on coverages) are applied.

For Hertz operations: This CDPID number is NOT added to the rental but it is sent to OKC in the GAR/EDRB feed.

EXAMPLE: Type 1234567890 (RET)

User tip: There are several ways that a CDPID number can be applied to a RA. Thus, in a situation when multiple CDPID’s could apply to the same RA, there is a hierarchy for which CDPID takes precedence. The IT record is the highest and overrides all others. For more information on CDPID logic, refer to the chapter of the manual titled Overview - Corporate Accounts.

16. BLOCK FT

This field determines whether or not frequent flyer points can be awarded when a voucher using this IT code is entered on a RA.

Y (or blank) = Yes, block the entry of a frequent traveler number on a Reservation or RA using this IT code.

N = No, do not block the entry of a frequent traveler number.

EXAMPLE: Type N (RET)

17. INTERCITY INCL

This field applies to Tour Family "N" only.

For Tour Family "T", use either the Inclusive OptSet field or Addon Optset field on the rate, or the Addon Optset Code field on this IT Code record.

Indicate whether or not an intercity drop charge is included in the voucher. Enter:

Y =Yes, drop charges are included and will not be applied to one-way rentals. This tour operator is exempt from drop charges.

NOTE: That if this field is set to "Y" and the return location is changed in RA OPEN or RA CLOSE, that the drop charge will no longer be included in the voucher, but charged to the renter. A prompt will appear in Cars+ that reads: "Drop Charge changed for Corporate Rate"

N (or blank)=No, drop charges are not included and will be applied to one-way rentals. The renter will be responsible for paying the drop charge.

C =Drop charges are not included in the voucher. However, they will be applied to one-way rentals and the tour operator will be responsible for the drop charge. The drop charge will be billed to the tour operator in addition to the voucher.

For Hertz operations, the drop charge is selected according to the following hierarchy:

Reservation: A drop charge on a reservation received through the reservation interface program from OKC takes precedence.

Edit IT Drop Charges: If there is no drop charge on the OKC reservation, a record from the IT Drop Charges file takes precedence.

Edit Drop Charges: If there is not a drop charge on the OKC reservation nor in the IT Drop Charge file, the drop charge comes from the regular Edit Drop Charge file.

EXAMPLE: Type N (RET)

18. MIN AGE

This field applies to Tour Family "N" only. For Tour Family "T", use the Minimum Age field in the rate.

This field can be used to override the other minimum age fields in effect in the Location file, the Edit Miscellaneous file, the Class Code file, etc. This field takes precedence over all other minimum age fields in the system.

EXAMPLE: Type: 21 (RET)

FIELDS 19. - 21. OPTIONS NOT INCLUDED

This field applies to Tour Family "N" only. For Tour Family "T", a Pricing Code applied to the rate can be used to designate specially-priced options.

These fields are used to designate options that are not included in the tour package but are offered at special out-of-voucher rates for this tour operator.

Enter up to 5 alphanumeric characters representing the Option Code and then enter the rate.

EXAMPLE: Type AGE24 (RET) 8.00 (RET)

22. RETAIL RATE

The retail rate is the rental rate used for the out of voucher days. If a rate product code is entered here, it will be used to charge for any out-of-voucher days on walk up rentals with vouchers. Additionally, the reservation merge programs for Hertz and Europcar also use this field to determine the out-of-voucher rate.

EXAMPLE: Type SAVER (RET)

Notes:

• This rate code is subject to a maximum limit of 5 characters.
• If this field is left blank, the pick-up location's walk-up rate will be used.

This field is used by Tour Family "T" only. Enter the discount that is applied to the voucher's rate for the voucher period.

EXAMPLE: Type 15 (RET)

NOTES:

• If no net rates are defined in Fields 48 through 56 (i.e., the tour is a simple wholesaler) and this field is also blank, the tour operator will be billed for the voucher at the full gross rate on the contract.

• If a net rate is defined in Fields 48 through 56 (i.e., the tour is a complex wholesaler) and this field is NOT blank, the tour operator will be billed for the voucher at the net rate further discounted by this percent.

• Using a net rate
• Using a percentage off a published rate
• By both a net rate that is further discounted by an additional percentage off

This field is used in conjunction with a field in Edit Miscellaneous Control Fields to set up the last two options listed above. To set up this feature, do the following:

• Set Up an Optional Item Code for Tour Voucher commission as an Option Type "N" (negative option).
• In Edit Option Rates:
• Leave the Primary Rate blank
• Use Calculation Method "P" (percentage)
• Auto-Apply (At Ap) set to "N"
• Tour Only (Tr On) set to "V"
• Place this Option Code in an Option Set (there may be other options in the same set) and list this Option Set Code on page 1, field 12 (Addon Optset Code) of this program.
• Enter this Option Code on page 5, field 16 (Less Override Option) of Edit Miscellaneous Control Fields.
• Enter into this field up to 2 characters before the decimal and 2 characters after the decimal for the percentage that should be subtracted from the voucher total.

EXAMPLE: Type 10.25 (RET)

For Tour Family N type records:

Enter the Rate Set that should be used for looking up the net rate for the ghost voucher. Note that a similar field in the Location record takes precedence over this one. If both fields are blank, the hierarchy listed below is used.

• The Net Rate Set defined in the opening location
• The rate set defined here in the IT Code record
• The rate set from the defined Retail Rate (Field 22)
• The opening Location's default retail Rate Set is used
• Rate Group records for the location.

For Tour Family T type records:

Enter the Rate Set that should be used for looking up the net rate for the wholesale voucher. Note that a similar field in the Location record takes precedence over this one. If both fields are blank, the hierarchy listed below is used.

• The Net Rate Set defined in the opening location
• The rate set defined here in the IT Code record
• The rate set from the defined Retail Rate (Field 22)
• The opening Location's default retail Rate Set is used
• Rate Group records for the location.

This field applies to Hertz Canada only. It is used to define whether or not the tour operator is exempt from the out of voucher age surcharge.

Enter:

Y =Yes. When a voucher using this IT code is entered on a RA, the RA is exempt from the out of voucher underage surcharge.

N = No. The RA is not exempt from out of voucher underage surcharge. The rate for the underage surcharge is determined by the Privilege Code entered in the field above. If that field is blank, the normal rate applies.

EXAMPLE: Type Y (RET)

This field applies to Tour Family "N" only.

If the tour operator is subject to an out of voucher underage surcharge, entering a Privilege Code in this field determines the rate associated with it. Or, if this field is left blank, the normal rate will apply. This field works in conjunction with the next field.

EXAMPLE: Press (RET)

30 - 47

-- INCLUSIVES --

This group of fields applies only to Tour Family "N". Further, these fields are accessible only when the field in Edit Main Control Record "Use rates not TPR" is not set to "Y".

For Tour Family "T" records that should have included options, use either the Inclusive Optset field on the rate or the Inclusive Optset Code field on this record

User Tip: As noted in the chart at the beginning of this chapter, inclusive options on a Hertz Ghost (Tour Family "N") voucher can be specified either by the use of these fields or by the Inclusive Optset Code field (Field 26, page 1) of this record. Locations that merge the Hertz Tour Master File as a method of populating the IT File must use this method of specifying the inclusive options. The Tour Master File Merge program will populate these fields.

Included Items: Enter a "Y" after the options that are included at no extra charge in the net tour rate.

With the exception of Fields 30 and 31, all other options listed come from the Master Record set up through the Edit Global Net Rates program.

Field 31 "Taxes": refers to all options other than Sales Tax and that are defined as "tax type' options (option type "T"). Placing a "Y" on this field means that the voucher includes all of these local tax type options. This one field allows the IT record to be tax inclusive at all locations when local taxes differ from one rental location to another. To make Sales Tax inclusive also, select the "TAX" option listed in Fields 32 - 47 by placing a "Y" in that field.

WARNING: Placing a "Y" in Field 31 and also placing a "Y" after an individual tax type Option Code in Fields 32 through 47 will cause that tax to be extracted from the time charge TWICE.

Often when a voucher pays for certain options (whether or not included in the time) a special price is negotiated with the tour operator for those options. This negotiated price is invisible to the driver/renter and the counter agents. When options are included in the voucher, CARS+ assumes that the renter will continue to pay for those options for any days beyond the voucher period - at the regular retail rate.

Blocked Items: To block an option from being placed on a tour RA, enter a "B" in this field. This can be useful when there are automatically applied options that apply to all RAs at the location - except for tour RAs. By placing a "B" in this field, the automatically applied option will not be applied to the RA.

48 - 56

These fields apply to:

• Tour Family "T".
• Tour Family "N" when the field "Use Rates not TPR" in Edit Main Control Record is set to "Y" (page 2, field 4).

This series of fields allows the entry of up to 9 seasons for the tour operator. Each season will have a new effective date and refers to a particular Rate Product.

User tip: It is required that a season's start date be 1 day later than the end date of the previous period. For example, if the first season runs from April 1 to June 15, the next season must begin June 16.

NOTE: Multiple versions of a single rate product may be defined in Edit Rental Rules/Rates with different effective dates to effect seasonal rate changes. If a rate product has been configured in this manner, it is necessary to use field 48 only, with an effective date equal to or earlier than the effective date of the first version of the rate in Edit Rental Rules/Rates. If, on the other hand, a different rate product is used to refer to high season rates than use for low season rates, it will be necessary to use more than one field here to define the various seasons throughout the year. Please also see the warning regarding using a rate product that has been defined as "Seasonal" in the discussion of Column 4 below.

Enter the starting date for the tour operator's first season.

EXAMPLE: Type 010515 (RET)

Enter the ending date for the tour operator's first season. If this tour operator's rates are NOT seasonal or if the seasonal variations have been defined using the effective date on the rate product, enter a date well into the future.

EXAMPLE: Type 061415 (RET)

COLUMN 3: ANY

This field allows the IT record to be saved without any rates. The net tour rate will be entered at the time of reservation or rental via a field in the S Subwindow. A period must still be defined in columns 1 and 2. All other columns may be left blank.

Enter:

blank = A rate will be entered on this IT record in the next column.

Y = A rate will not be entered on the IT record and will be entered into the S Subwindow at the time of reservation or rental.

EXAMPLE: Press (RET)

Enter the Rate Product Code for the net rate that should correspond to this IT number. This is the rate at which the Tour Operator will be billed. This rate code is limited to 8 characters. See chart below.

EXAMPLE: Type NBR5L (RET)

RATE TYPE

CAN BE USED AS A NET RATE?

Y =Yes. When a voucher using this IT code is entered on a RA, a deposit or credit card authorization amount at Open can be taken only for those items so designated in the "Rest Auth" field of the Edit Optional Items file.

N (or blank) = This restriction does not apply.

EXAMPLE: Type Press (RET)

• Using Edit Optional Items, set up an option code for Flat Tax and assign it Option type "O".
• In Edit Option Rates:

• Set up the Primary Rate as the published Flat Tax Percent that will be used for all locations
• Use Calculation Method "P" (percentage)
• Make the Option "Dependently applied".

• Enter the Option Code for Flat Tax in the "Flattax Fee" field on page 5 of the Edit Miscellaneous Control Fields screen.
• Create an Option Set that has all tax Option Codes plus the Option Code for the Flat Tax created above (plus the negative Option for Commission if commission is also to be involved in the Flat Tax calculation).
• Add this Option Set to the Customer record for the tour operator.
• Finally, for those tour operators who desire this option, enter the code "F" in this field.
• If Flat Tax is not used by this tour operator, leave this field blank

EXAMPLE: Type F (RET)

NOTE: Your rental agreement print program may need to be enhanced so as to print RAs with a Flat Tax in a customer friendly manner.

=============

This field can be used for simple wholesaler IT Codes. It determines the value of the wholesale voucher. (Simple wholesalers have no net rates listed on the first page of the IT Code record, but typically have a discount percent in the Wsale Disc field).

User tip: A similar field in Edit Main Control Record is also used for this purpose. However, if this field in the IT Code record is set to "Y" or "N", it takes precedence over the field in Edit Main Control Record.

Indicate if the voucher should be valued with the pure rates from the Edit Rules/Rate record, or from the rate in the A subwindow (which may have been edited.)

Y = Yes, use the rates from the A subwindow. If the rates are edited, the voucher for a simple wholesaler will follow the edit.

N = No, ignore the rates in the A subwindow. Instead, always look up the rates from the Edit Rules/Rate record.

EXAMPLE: Type Y (RET).

• Pick-up date and time
• Pick-up Location
• Return date and time
• Reserved Class
• Rate Product Code
• Rate Class

0 (or blank) = Any of the above fields on the main window can be edited. If the number of days change, the voucher will automatically be adjusted for the change. For example, a 5 day reservation with a 5 day voucher can have an extra day added to the return date. This will cause the voucher to be automatically re-written as a 6 day voucher. The only field of the voucher that can be manually edited in the Class.

1 = Any of the above fields on the main window can be edited, but the voucher will NOT automatically be adjusted for the change. For example, a 5 day reservation with a 5 day voucher can have an extra day added to the return date; but the voucher will remain a 5 day voucher and cannot be changed. The only field of the voucher that can be manually edited in the Class.

2 = None of the above fields on the main window can be edited via the CARS+ Reservation program. This setting is intended for IT Codes used on WebXML or WebRes. Edits must be done by the issuer of the voucher and re-merged into CARS+. The following message will be displayed if an illegal edit is attempted:

THIS PRE-PAID RESERVATION MUST BE EDITED BY THE BROKER

The voucher fields cannot be edited.

Regardless of the value entered here all other fields on a reservation can be edited.

EXAMPLE: Type 1 (RET)

Flex Rate.    Dates          Rate           
FX25          3/06-3/12      93.00          
FX32          3/13-3/19     114.00          
FX23          3/20-3/26      89.00          

Flex Rate.    Voucher Dates     Days          Rate          Charge
FX25          3/10-3/24         14           93.00         1302.00

Flex Rate.    Voucher Dates     Days           Rate          Charge
FX25          3/10-3/12         3             93.00          279.00
FX32          3/13-3/19         7            114.00          798.00
FX23          3/20-3/24         4             89.00          356.00
Total Time                                                  1433.00