Some Options apply to all locations, while other Options may be location sensitive. Therefore, in Edit Option Rates, options can be set up to apply to:
All
locations: If the Option and
its corresponding rate should apply globally to all locations, then the Option
is entered in the Option Rates records with no location. When the location field is left blank,
the Option applies to all locations. The "DRIVR" option shown below is an example of this.
| OPTION: __ EDIT OPTIONAL RATES Page 1/7 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 DRIVR 02-01-06 D 8.00 |
Most
locations: If the Option and
its corresponding rate should apply to most locations, the location field is
also left blank when setting up the Option because a field on page 4 of the
Option Rates can be used to exempt particular locations from a global option. To do this, make a separate entry for
the exempt Location and the Option Code. Then use the "Itm Avl" (Item Available) field on page 4 to
show that the item is not available at the location. The illustration below shows that the option GASSR applies
globally to all locations except for the TUS location where it is not
available.
| OPTION: __ EDIT OPTIONAL RATES Page 4/7 # *Loc *Option Decl Incl Dep LDW Chg Itm Mlt # *Code *Code *Prv *Prc *Eff Date *Curr Resp Resp LDW Rule UnMx Avl RA 01 GASSR 04-01-06 02 TUS GASSR 04-01-06 N |
One location: If the Option and/or rate are specific to a particular location, then the Option is entered with a specific location code. In the illustration below, the option DRIVR applies globally to all location at the rate of $8.00 per day. However, at the LAX location, the rate is $10 a day and a weekly and monthly rate are offered. Also, the option CNVTX applies only to location LAX.
| OPTION: __ EDIT OPTIONAL RATES Page 1/7 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 DRIVR 02-01-04 D 8.00 02 LAX DRIVR 02-01-04 D 10.00 60.00 225.00 03 CVG2 02-01-04 D 5.00 04 AGE24 02-01-04 D 12.00 05 LAX CNVTX 03-15-04 D 2.50 06 LDW 02-01-04 D 12.99 |
Group of Locations: Group Codes can be defined to be used for Options. (A field in the Edit Group Name program turns on this feature.) When a Group Code is used in setting up the Option Rate, the Option then applies to all locations in the Group. In the illustration below, the suburban locations (Group"+SUB") sell LDW at $13.99; the airport locations (Group "+AP") sell LDW at $16.99.
| OPTION: __ EDIT OPTIONAL RATES Page 1/5 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 +SUB LDW 02-01-06 D 13.99 02 +AP LDW 02-01-06 D 16.99 |
Hierarchy: These choices make it necessary for CARS+ to use a hierarchy in applying Options to a Reservation or RA according to its pickup/opening location. That hierarchy is:
Remember that if an Option is entered without a Location Code, and then entered again with a Location Code, the one with the Location Code will take precedence.
In the "Effective Date Type" field in defines what option rate record should be used to determine the rate when a
When there is more than one version of an Option Rate (with different effective dates), the setting in the "Effective Date Type" field defines which version of an option rate should be used when the option is applied to a Reservation or RA: The rate in effect for the:
Both Edit Optional Items and Edit Option Rates have an "Effective Date Type" field. The type entered in Edit Optional Items becomes the default setting for a the field in the Edit Optional Rates program. When entries are made in both files (Edit Optional Items and Edit Optional Rates) the setting in Edit Optional Rates takes precedence.
Enter:
| Reservations | RAs |
|
| R (or blank) | Rate in effect as of the reservation’s pickup date is used. |
RAs with a reservation: The rate quoted on the reservation is used.
If the item was not quoted on the reservation, the opening date of the
RA is used. RAs without a reservation: The rate in effect as of the opening date of the RA is used. |
| Z |
Rate in effect as of the reservation’s pickup date is used. |
RAs with a reservation: The rate quoted on the reservation
is used. If the item was not quoted on the reservation, the
reservation's create date is used to determine the option's rate. RAs without a reservation: The rate in effect as of the opening date of the RA is used. |
| O | Rate in effect as of the reservation’s pickup date is used. |
RAs with a reservation: The rate in effect as of the opening date of the RA is used. That is, the rate will be requoted at Open from what it was at the time of the reservation. RAs without a reservation: The rate in effect as of the opening date of the RA is used. |
| C |
Rate in effect as of the return date is used |
RAs with a reservation: The option rate in effect as of the return date of the RA is used. That is, the rate will be requoted at Open from what it was at the time of the reservation. RAs without a reservation: The option rate in effect as of the return date of the RA is used. When closing a RA, the option rate will be requoted using the return date. |
User tips:
When a dependent option is added at Close, those that have codes R or O (or blank) will use the rate in effect as of the opening date of the RA. Those with code C use the rate in effect as of the return date.
When an option is manually added to a RA at Close, the rate in effect as of the return date is used regardless of the value in the Effective Type field.
When L type options are used the effective date type, for R and Z relate to the Option Amount only, not the Declined Responsibilty or the Coverage Responsibilty. When looking for the L type responsibility to apply, the system will select the lowest rate and lowest responsibility level, therefore will always select the L type option that has a zero decline responsibilty.
The creation of Pricing Codes in CARS+ is a feature that
allows Options to vary in price depending on the vehicle class, rate, or
customer. If the rate for an
Option is the same regardless of the type of vehicle, the rental rate used,
and the customer involved, there is no need for more than one Pricing
Code. However, if the rate of the
Option should be influenced by these factors, then the use of multiple Pricing
Codes is in order.
Depending on a setting in the field "Validate Pricing Codes" in Edit Misc. Control Fields, Pricing Codes may need to have already been created in order to use them in the other control file set up. They are created in Edit Pricing Codes.
IMPORTANT! When
using Pricing Codes with automatically applied options, there must be a
version of the option set up without a Pricing Code in order for the option to
automatically apply to the transaction. The Option Rate with a Pricing Code record can
only be used to re-price an auto-applied option once it has been applied to the transaction.
Pricing Codes are placed on Vehicle Class Codes: When rates for options vary by Vehicle Class (often times this is the case for LDW), a Pricing Code can be placed on the Class Code record. When a reservation is made, the appropriate Pricing Code is applied to the reservation so that the correct rate for LDW or other options can be quoted accurately.
Pricing Codes are placed on Vehicles: In order to in-fleet a vehicle in CARS+, a Pricing Code must be entered in the Model Code record. From the Model Code the Pricing Code is placed on the individual vehicles. The Pricing Code from the Vehicle record overrides the Pricing Code on the Class Code if different.
For illustration purposes, assume that LDW is offered on cars for $15.99 and on vans and trucks for $18.99. The following Pricing Codes are set up::
|
Pricing Code |
Rate |
Applies To: |
|
C |
$15.99 |
All classes of cars |
|
V |
$18.99 |
All classes of vans and trucks |
When an economy, midsize, or full size car is reserved, LDW is offered at $15.99 because Pricing Code "C" was entered on the Class Codes for the cars. When a car is rented, LDW is likewise offered at $15.99 because Pricing Code "C" was entered on the Model Codes for the cars.
When a van or truck is reserved or rented, LDW is offered at $18.99 because Pricing Code "V" applies.
Page 1 of the Option Rates record is shown below to illustrate the set up of LDW for these Pricing Codes.
| OPTION: __ EDIT OPTIONAL RATES Page 1/7 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 LDW 08-01-13 D 15.99 02 LDW V 08-01-13 D 18.99 |
NOTE: The LDW with no pricing code (rate of $15.99) is the default and will apply to all rentals without a different pricing code. So the cars will fall under that code.
Pricing Codes on Rental Rates
Unique Pricing Codes can be associated with particular rental rate products. For example, LDW for insurance replacement rentals carrying a $500 deductible (regardless of type of vehicle) may be offered at $10.99. By creating a Pricing Code and applying it to the Rental Rules/Rate record for insurance replacement rates, it will be available on only the RAs using the insurance rate(s).
Page 1 of the Option Rates record is shown below to illustrate the set up of LDW for Pricing Code "I".
| OPTION: __ EDIT OPTIONAL RATES Page 1/7 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 LDW 08-01-13 D 15.99 02 LDW V 08-01-13 D 18.99 03 LDW I 08-01-13 D 10.99 |
The following screen illustrates how a Pricing Code ("I") can be attached to a Rate Product.Notice that the Pricing Code is entered on the far right column of the rates page of the Rules/Rates record.
A Pricing Code attached to a Rate Product overrides the default Pricing Code on the vehicle record.
| OPTION: __ EDIT RENTAL RULES/RATES Ln Class S Day Week Month Xday Hour Mile IntCty Prc 001 ECAR 22.00 .250 I 002 CCAR 24.00 .250 I 003 ICAR 26.00 .250 I 004 FCAR 28.00 .250 I 005 XFAR 30.00 .300 I 006 MVAR 30.00 .250 I 007 FVAR 35.00 .300 I 008 009 |
Pricing Codes for Customers (Privilege Codes)
A unique Pricing Code can be assigned to a Privilege Code through the "Pricing Code" field (Field # 10) on the Edit Privilege Rate Codes screen as illustrated below:
| OPTION: EDIT PRIVILEGE CODES (Page 1 of 2) 1 Location 2 RT Code CV 3 Description CORPORATE COVERAGES 4 Apply to all rates? CORPORATE SURCHARGE 5 Unlim.Minimum Age 21 Start Day (1=Sun, 7=Sat) 6 Block FreqFlier 22 Start Time 7 Override APTAX/CNFEE Exempt 23 End Day 8 Pricing Code P 24 End Time 9 NVL Disc 25 Length 10 NVL Dly Disc 26 Daily amt 11 Override AGEXX Charge 27 Weekly amt 12 Drop Exempt 28 Monthly amt 13 Fuel Card 29 Hourly amt 14 Exempt APTAX 30 Walkup Only 15 Exempt VLF 16 Drop Schedule 31 Exempt Option 17 Deposit Exempt 32 Prompt MRA 18 Auto-apply Opt 33 Best Rate Clos 19 NC LDW/Resp 0000 34 Fuel Card Open 20 Note 35 Fuel Card Res Clas 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8NEXT PAGE |
Page 1 of the Option Rates record is shown below to illustrate the set up of LDW for Pricing Code "P".
| OPTION: __ EDIT OPTIONAL RATES Page 1/7 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 LDW 08-01-06 D 15.99 02 LDW V 08-01-06 D 18.99 03 LDW I 08-01-06 D 10.99 04 LDW P 08-01-06 D 9.99 |
A Pricing Code attached to a Privilege Code overrides the default Pricing Code on the vehicle record as well as the Pricing Code from the Rate record.
Hierarchy:
Because the Class, Vehicle, Rate and Privilege Code influence which Pricing Code is in effect on any given RA, a hierarchy has been established that dictates which items take precedence over the others. The hierarchy from lowest to highest is:
By Vehicle Class Code
By Vehicle
By Rate Product
By CDPID
By Vehicle Class: The lowest level in the hierarchy is the Pricing Code assigned to the Class Code record. This code is used when coverages and possibly other options are sold on a reservation and on "Wait RAs" (no vehicle assigned.) Any other items in the hierarchy supersede the Pricing Code Vehicle Class.
By Vehicle: Each vehicle in the Vehicle Inventory File has a Pricing Code assigned to it. If that code is different from that assigned in the Class Code file, then the vehicle's Pricing Code supersedes the Pricing Code on the Class record. t
By Rate code: A Pricing Code can be linked to certain classes in the rate product. If that Pricing Code is different from any of the above, it will supersede them.
By Privilege Code: Corporate contracts can be set up wherein the customer has certain privileges. One of the privileges might be a special Pricing Code for options and/or LDW responsibility level. A Pricing Code link to privilege code takes precedence over all other cases listed above.
Multiple Pricing Codes on the same RA: Multiple
Pricing Codes can be in effect on the same RA - it depends on how the Option rates are set up. For example, a Pricing Code from a Privilege Code may only affect one option and the rest of the options may be priced according to the vehicle's Pricing Code.
To display the logic that the system used to select the optional rates on a specific transaction press Shift/F6 from the Main Window "OPTION" field. The information is also available in a report format in the Print Charge Options program.
Privilege Codes can also affect option rates. Privilege Codes are part of the corporate account logic, and they can be
created for a wide variety of reasons - including offering a 'special' rate for an option. Refer to the chapters Edit Privilege Codes and Overview - Corporate Accounts for more details about Privilege Codes.
| OPTION: EDIT PRIVILEGE CODES (Page 1 of 2) 1 Location 2 RT Code 4D 3 Description ADDITIONAL DRIVER 4 Apply to all rates? CORPORATE SURCHARGE 5 Unlim.Minimum Age 21 Start Day (1=Sun, 7=Sat) 6 Block FreqFlier 22 Start Time 7 Override APTAX/CNFEE Exempt 23 End Day 8 Pricing Code 24 End Time 9 NVL Disc 25 Length 10 NVL Dly Disc 26 Daily amt 11 Override AGEXX Charge 27 Weekly amt 12 Drop Exempt 28 Monthly amt 13 Fuel Card 29 Hourly amt 14 Exempt APTAX 30 Walkup Only 15 Exempt VLF 16 Drop Schedule 31 Exempt Option 17 Deposit Exempt 32 Prompt MRA 18 Auto-apply Opt 33 Best Rate Clos 19 NC LDW/Resp 0000 34 Fuel Card Open 20 Note 35 Fuel Card Res Clas 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8NEXT PAGE |
Step 2: Set up the DRIVR option with the Privilege
Code (created above) entered in the "Priv" (Privilege Code) column and enter the special rate.
| OPTION: __ EDIT OPTIONAL RATES Page 1/7 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 DRIVR 02-01-14 D 8.00 02 LAX DRIVR 02-01-14 D 10.00 60.00 225.00 03 DRIVR 4D 02-01-14 D 7.00 |
Reminder:
Privilege Codes are assigned to Corporate Contract records which are linked to CDPID numbers.
CDPID numbers are assigned to customers by entering a CDPID number in the "Corp ID" field of the Customer record.
Thus, when the CDPID number is applied to a rental, the
linked Privilege Codes are applied with it along with any special option rates. Option rates that have Privilege Codes override the Option rates without them. Using the above example, the $7 rate would apply for an additional driver instead of the $8 rate.
Observations on Locations, Pricing Codes, and Privilege Codes
Take a look at the illustration below and note the observations that follow it.Assume:
4 locations: LAX, SNA, SNAC01, TUS
Pricing Code C used for all cars; Pricing Code V used for vans and trucks.
| OPTION: __ EDIT OPTIONAL RATES Page 1/7 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 DRIVR 02-01-14 D 8.00 02 LAX DRIVR 02-01-14 D 10.00 60.00 225.00 03 DRIVR 4D 02-01-14 D 6.00 04 SEAT 02-01-14 D 5.00 30.00 05 STDEP 02-01-14 F 50.00 06 SNA APTAX 02-01-14 P 6.25 07 LAX APTAX 07-01-13 P 7.50 08 LDW 08-01-13 D 15.99 09 LDW V 08-01-13 D 18.99 10 LDW I 08-01-13 D 10.99 11 LDW P 08-01-13 D 9.99 12 LDW L4 08-01-13 D 9.50 13 CVG2 02-01-14 D 5.00 14 AGE24 02-01-14 D 12.00 15 LAX CNVTX 03-15-14 D 2.50 16 RRACK V 02-01-14 D 7.00 17 RRACK 02-01-14 D 5.00 25.00 18 BUYDW 04-01-12 D 5.95 1SAVE 2LINES +183ERASE 4LINES -185 6 7HELP 8RETRIEVE |
Observations:
1. Additional Driver (DRIVR) fee at all locations except LAX is $8 per day; at LAX it is $10/day; $60/wk/ $225/mo.
2. Airport Concession Fee (APTAX) is 6.25% at SNA; 7.5% at LAX.( APTAX cannot be added to RAs opened at TUS or SNAC01.)
3a. Roof Racks (RRACK) for cars are $5/day; $25/wk. at all locations and $7 per day for vans and trucks.
3b. If a van or truck is rented on a RA which also has a CDP number applied to it and that CDP has Pricing Code “P” linked to it, LDW will be offered at $9.99 (Pricing Code “P”). If a roof rack is selected, since there is no rate for a roof rack at Pricing Code "P", the Pricing Code from the Class record of the van ( “V”) is used to price the roof rack at $7.00/day.
4. If a CDPID was added that had Priv. Code L4, LDW would be offered at $9.50 per day due to the LDW rate with the L4 Privilege Code.
5. Convention Center Tax (CNVTX) can be applied only to RAs opened at location LAX.
Quantity Discounts
Optionally, various option discounts can be set up within CARS+. For details refer to the chapter Overview - Option Discounts, Bundles, and Packages.
Researching Pricing on a Specific Transaction
As discussed in this chapter, several factors can influence the choice of an option's rate, such as:LDW Responsibility AmountsThis can become confusing when not all Options are Pricing Code sensitive or some may have differing Effective Dates. To display the logic that the system used to select the optional rates on a specific transaction press Shift/F6 from the Main Window "OPTION" field. The information is also available in a report format in the Print Charge Options program.
- Renting location
- Privilege Codes
- Pricing Codes
- Currency
- Effective Dates
- Vehicle
- Rate produce
- Customer's age