1. LOCATION

Enter the Location Code where this special condition applies or leave this field blank if the privilege applies to all locations.

EXAMPLE: Type SNA (RET)

User tip: A Location Group can be used although it cannot be one that is designated as an "O" type (option) group.

To use a Location Group Code in this field, contact Thermeon's Customer Support Dept. and ask that GVT Code "GRPPRIV" be set up.

2. RT CODE

Enter up to 3 alphanumeric characters for a new Privilege Code.

EXAMPLE: Type 1A (RET).

3. DESCRIPTION

Enter a description of the Privilege Code.

EXAMPLE: Type REDUCED LDW (RET).

4. APPLY TO ALL RATES?

Indicate if this privilege should be added to a contract even if the renter chooses not to use their corporate contract rate.

Y = Yes, the privilege should be applied to the contract even if the corporate contract rate is not used.

N = No, this privilege should be applied to the contract ONLY if the corporate contract rate is used. Otherwise, it should NOT be applied.

EXAMPLE: TypeY (RET)

5. UNLIM. MIN AGE

Enter up to 2 numeric characters to lower the minimum age for both the primary and additional drivers on all vehicle classes.

User tip: If, in addition to lowering the minimum age, you wish to exempt the underage surcharge, you must indicate that in Field 11 below (Override Agexx Charge.)

EXAMPLE: Type 18 (RET)

User tip: Let's use an example to illustrate how this can be applied.Assume that 21 is the regular minimum age required to rent. But for certain corporate accounts, you want to allow rentals to drivers as young as 18. However, you want to charge an under age fee for the drivers that are 18 - 20 years old.

To do this, set up a Privilege Code (let's say it's Code "A8") entering "18" in this field. Then set up an Option "AGE21" with that Privilege Code. This means that:

a. The only time a renter can be under 21 is when their CDPID has the Privilege Code "18".

b. Those renters will have the the AGE21 fee applied to their rental.

User tip: If the minimum age privilege should be granted to certain vehicle classes and not on others, leave this field blank. Instead, use the "Limited Min. Age" field on the second page of this record.

The following notes outline the hierarchy of the various Minimum Age rule fields within the system:

1. The base Minimum age is taken from the Misc. Control Flags record.
2. If the opening location has a minimum age assigned to it, it overrides the Misc Control value.
3. If the Rate Rules record has a minimum age assigned, it overrides the previous.
4. If there is a CDPID# assigned to the RA and that account has an unlimited minimum age privilege, and that minimum age is less than the current minimum age, it overrides the previous minimum age (CDPID can only lower the minimum age).
5. Finally, if the RA's Vehicle Class has an age assigned to and it is greater than the current minimum age, it becomes the minimum age. (Class minimum ages can only raise the minimum age. When it does, it supersedes all other rules.)

6. BLOCK FREQ FLIER

Enter:

Y = Yes, when this Privilege Code is in effect, the user will be prevented from entering a Frequent Traveler Code on a contract.

blank = This Privilege Code does not block Frequent Traveler codes.

EXAMPLE: TypeY (RET)

A field on the Edit Frequent Travel Codes screen allows for the override of this block on specific Frequent Traveler programs.

7. OVERRIDE APTAX/ CNFEE EXEMPT

For Hertz Canada users, corporate contracts are exempt from the CNFEE (Concession Fee Recovery) charge. This field allows that default exemption to be overridden.

Y = Override the default exemption. Therefore, the airport concession fee option can be charged on corporate contracts to which this Privilege Code is applied.

blank = This Privilege Code does not override the exemption.

EXAMPLE: Type N (RET)

8. PRICING CODE

Enter a 2 characters Pricing Code that applies to this Privilege Code. This allows a Privilege Code to refer to special prices for any or all coverages and options.

Depending on a setting in the field "Validate Pricing Codes" in Edit Misc. Control Fields, this code may need to have already been created using the Edit Pricing Code program.

Pricing Codes can be applied to transactions from a variety of places. For details, refer to the chapter Overview - How Option Prices Are Selected.

EXAMPLE: Type P (RET)

9 & 10. NVL DISCOUNTS

These fields are reserved for Hertz Canada which offers vehicles with the Neverlost GPS feature.

11. OVERRIDE AGEXX CHARGE

This field exempts the renter from the underage surcharge.

When used in conjunction with Field 5, Unlimited Min. Age on the same privilege code, or with Field 9 on page 2, Limited Age on the same privilege code, the minimum age is lowered AND exempted from the underage surcharge. Enter:

Y = Exempt the renter and additional drivers from the underage surcharge on contracts to which this Privilege Code is applied.

blank = This Privilege Code, does not exempt the renter from the underage surcharge.

EXAMPLE: Type Y (RET)

12. DROP EXEMPT

This field exempts the renter from one way drop charges. Enter:

Y = Yes. This exempts the renter from all drop charges on contracts to which this Privilege Code is applied.

blank = This Privilege Code, does not exempt the renter from drop charges.

EXAMPLE: Type Y (RET)

13. FUEL CARD

This field allows you to designate this specific renters as ones who should receive a fuel charge card with their rental agreement. The renter can charge fuel purchases on the card. A fuel charge is calculated on the RA based on the distance driven. Refer to the chapter of this manual titled Appendix - Fuel Cards for more information on fuel charge cards.

Enter:

Y = Yes, renters with this privilege code may receive a fuel card. The message shown below will be displayed during the process of opening the RA:

DOES RENTER REQUIRE A FUEL CARD?

M = Mandatory. Issuance of fuel card is mandatory. On RA Open the following will occur:

"C" will be entered automatically in the prepaid fuel field on RA Open.

The Fuel Card subwindow will display. (The fuel sales pop-u window will not display.)

If an attempt is made to save the RA without a fuel card having been issued, the following message will display:

THIS RENTER REQUIRES A FUEL CARD

EXAMPLE: Type Y (RET)

14. EXEMPT APTAX

This field allows you to exempt specific renters from the airport concession fee. Enter:

Y = Yes. This exempts the renter from the airport concession fee on contracts to which this Privilege Code is applied.

blank = This Privilege Code does not exempt the renter from the airport concession fee.

EXAMPLE: Type Y (RET)

15. EXEMPT VLF

This field allows you to exempt specific renters from the Vehicle License Fee. (The charge set up in the Option File as "VLF".)

Enter:

Y = Yes. This exempts the renter from the VLF charge on contracts to which this Privilege Code is applied.

blank = This Privilege Code, does not exempt the renter from the VLF charge.

EXAMPLE: Type Y (RET)

16. DROP SCHEDULE

This field allows you to assign a unique set (schedule) of Drop Charges to renters with the privilege code. See the chapter on the "Edit Drop Charges" program for more information.

Enter one or two alphanumeric characters to indicate the schedule of charges that renters of this type are to be charged on one-way rentals.

EXAMPLE: Type A (RET).

17. DEPOSIT EXEMPT

This field allows you to exempt specific renters from having to place a deposit on a reservation made via WebRes as well as allowing them to have a shortfall when opening a contract. Enter:

Y = Yes. This exempts the renter from having to supply information for a deposit when making a reservation via WebRes. Furthermore, a shortfall is allowed at the time of RA Open (neither credit card pre-authorization nor deposit is required to cover estimated charges.)

blank = This Privilege Code does not exempt the renter from these requirements.

EXAMPLE: Type Y (RET)

18. AUTO APPLY OPTION

This field allows you to define an Option Code that should be automatically added to the RA if this privilege code is present. This Option cannot be removed from the RA as long as the corresponding CDPID number which included this Privilege Code is on the RA.

If the option entered in this field is an "L" type option (LDW), all other "L" type options will not display for selection in the Option Pop-up Window.

EXAMPLE: Type: GARS (RET)

User tip: Automatically applied options are not counted as possible sales opportunities on the Employee Performance Report, Extra Revenue Report, and Extra Revenue 2 Report.

19. N/C LDW/Resp

These 2 fields work together in reference to whether or not LDW is included at no charge for rentals using this privilege code. And if included, what responsibility level does the renter have. The first field is one character; the second field is up to 4 characters.

Enter:

Y = Yes. Contracts to which this Privilege Code is applied will have LDW included at no charge. The renter's responsibility if any will be entered in the second field on this line.

P = Yes. Contracts to which this Privilege Code is applied will have LDW included at no charge. But, unlike "Y" above, the renter's responsibility if any will be looked up on the Optional Rates table using this Privilege Code to find an "L" type Option. The responsibility amount on that record will be applied to the rental. This method allows for the responsibility amount to vary by Pricing Code (Vehicle Class) rather than a single set amount for all vehicles as is the case when "Y" is entered here.

blank = This Privilege Code does not include LDW at no charge.

EXAMPLE: Type Y (RET)

If "Y" is entered, follow it with the amount of the renter's maximum responsibility when LDW is included at no charge. Up to 4 numeric digits are allowed and there is no space, dash, or slash following the "Y".

EXAMPLE # 1: For a responsibility level of $500, type:500 (RET)

The entire entry example is: Y500 (RET)

EXAMPLE #2: For a responsibility level of $1000, type 1000 (RET)

The entire entry example is: Y1000 (RET)

The above examples mean that when this Privilege Code is present on a contract, LDW is included at no charge, and the renter's maximum responsibility is $500 in Example 1 and $1000 in Example 2.

20. NOTE

This is an alphanumeric field of 16 characters. RA Print programs can be configured so that this note prints on the contract.

Fields 21 - 30: CORPORATE SURCHARGE

Certain corporate rates are subject to a surcharge depending where the rental takes place.

For Hertz users, this surcharge is added directly to the rental rate when the reservation is received from the international res. center. This group of fields is used to apply the surcharge to walk up rentals and local reservations. This logic CANNOT be used by U.S. Hertz licensees because the same function is covered by the Hertz City List feature.

For all non-Hertz users, this feature can be used to surcharge rates.

More than one surcharge can be applied to a single rental. For example, if Privilege Code BE adds $10.00/day to all rentals and Privilege Code 8H adds $4.00/day for rentals that begin on Mondays and Tuesdays, a rental with a CDPID that includes both codes and which begins on a Monday will have it's daily rate increased by $14.00/day.

Note: Unlike other fields in this screen, if data is entered in Field 21, data must be entered in Fields 22 -26 in order to save the record.

21. START DAY

Fields 21 - 24 are used to specify on which days of the week the surcharge is in effect. Rentals beginning within the day range entered in Fields 21 - 24 will be subject to the surcharge as long as other requirements are met. Enter:

1 = Sunday

2 = Monday

3 = Tuesday

4 = Wednesday

5 = Thursday

6 = Friday

7 = Saturday

EXAMPLE: Type 3 (RET)

22. START TIME

Enter a starting time.

EXAMPLE: Type 0700 (RET)

23. END DAY

Enter an ending day of the week on which this surcharge is in effect. Enter:

1 = Sunday

2 = Monday

3 = Tuesday

4 = Wednesday

5 = Thursday

6 = Friday

7 = Saturday

EXAMPLE: Type 5 (RET)

User tip: The 'End Day' must be greater than the day entered in the 'Start Day' field. That is, if the Start Day is 5, the End Day must be 6 or 7. It cannot be less than 5.

24. END TIME

Enter an ending time.

EXAMPLE: Type 2100 (RET)

Using the examples in fields 21 - 24, the surcharge would be applied to those rentals opening on Tuesday, Wednesday, or Thursday.

25. LENGTH

This field is used to define maximum rental length (in days) for rentals where the surcharge should be applied. For example, if "1" is entered in this field, the surcharge will be applied to rentals that are 1day in length. Rentals of 2 days or more would not have the surcharge applied to them.

EXAMPLE: Type 1 (RET)

26. DAILY AMT

Enter the amount that should be added to the rental on a per day basis. This amount will be added or subtracted directly to the daily corporate rental rate and will not appear as separate line item. Enter a negative number if this is a discount NOT a surcharge.

EXAMPLE: Type 6.00 (RET)

27. WEEKLY AMT

If there is a weekly amount (the length defined in Field 25 is greater than 6 days), enter the amount that should be added to or subtracted from the rental's weekly rate.

EXAMPLE: Type 38.00 (RET)

28. MONTHLY AMT

If there is a monthly amount (the length defined in Field 25 is greater than 27 days), enter the amount that should be added to or subtracted from the rental's monthly rate.

EXAMPLE: Type 140.00 (RET)

29. HOURLY AMT

Enter the amount that should be added to or subtracted from the hourly rental rate. Like the other items above, this will not appear as a separate line item.

EXAMPLE: Type 2.00 (RET)

30. WALKUP ONLY

Use this field to define what type of rentals the surcharge privilege code is to be acted on. Enter:

1 = Apply to walk up rentals only.

2 = Apply to walk up rentals, rentals opened using a locally entered reservation, or a rental whose rental dates do not match its reservation dates.

3 = Apply to all rentals.

EXAMPLE: Type 2 (RET)

31. EXEMPT OPTION

This field allows you to designate an option as being exempt on rentals with this privilege code. Enter up to 5 characters representing the optional item code.

EXAMPLE: Type RTAX (RET)

User tip: If the option entered is "DRIVR", the charge flag in the Q subwindow of RA open will be set to "N" if a CDPID with this Privilege Code is added to the RA.

User tip: For Hertz Canada, this field can be used to exempt certain corporate accounts from the Res Fee surcharge.

32. PROMPT MRA

This is a Y/N field used by a particular Thermeon customer to produce a prompt reminding rental agents to ask renters about enrolling in a special program. It is not relevant for any other CARS+ users.

33. BEST RATE CLOSE

This field refers to alternate rates that are linked to the customer's rental rate. Enter:

Y = Alternate rates linked to the customer's rental rate can be used at Close if they give the customer a better price.

N = Alternate rates linked to the customer's rental rate cannot be used at Close.

EXAMPLE: Type N (RET)

34. FUEL CARD OPEN

This field applies to operations running in Hertz mode. When a fuel card is being used on a RA, this field controls whether the opening or closing location's fuel rates will be used to compute the refueling charge. Enter:

N = The fuel rate of the expected return/closing location will be used to compute the refueling charge.

Y (or blank) = The fuel rate of the opening location will be used to compute the refueling charge.

EXAMPLE: Type N (RET)

35. FUEL CARD RES CLASS

This field applies to operations running in Hertz Mode. When a fuel card is being used on a RA, this field controls whether the fuel rate for the reserved vehicle class or the actual rental vehicle class is used to compute the refueling rate. Enter:

Y = The fuel rate for the vehicle class from the reservation will be used to compute the refueling rate.

N (or blank) = The fuel rate for the actual vehicle on the RA will be used to compute the refueling rate.

EXAMPLE: TypeY (RET)

1. EXEMPT TICKET ADMIN CHARGE

This field allows you to exempt specific renters from the administrative processing charge if a ticket violation is billed to them. The ticket charge itself, if any, is still charged; just the administrative processing charge is exempt. This applies to both the Ticket Processing Report and the batch Ticket Processing Report programs

Enter:

Y = Yes. This exempts the renter from the administrative processing fee on any ticket violation charges on contracts to which this Privilege Code is applied.

blank = This Privilege Code does not exempt the renter from the administrative processing charge.

EXAMPLE: Type Y (RET)

Use this field to indicate that corporate customers with this privilege code always decline coverages. As a result, all "L" and "C" type options (LDW and Coverages) will NOT be displayed for selection in the Option Pop-up window on the Reservations and RA Open screens.

Y = Yes, corporate customers with this code decline coverages.

blank = This Privilege Code does not indicate decline of coverages.

EXAMPLE: Press (RET)

User tip: Decline coverage RAs are not counted as possible sales opportunities on the Employee Performance Report, Extra Revenue Report, and Extra Revenue 2 Report.

By entering an Option Set here, the items in the Option Set will be included in the Time rate, and the revenue for them will be extracted from the rate on the Accounting DBR.

Any Option Set entered here will replace the Included Option Set on the Rate record (even if the rates does not have one).

Since the options are included in the Time, they will not be displayed for selection in the Option Pop-Up Window when this Privilege Code is applied to a transaction.

Enter up to 6 alphanumeric characters representing an Option Set, or leave this field blank if it doesn't apply.

EXAMPLE: :TYPE A1 (RET)

User tip: Items from included Option Sets are not counted as possible sales opportunities on the Employee Performance Report, Extra Revenue Report, and Extra Revenue 2 Report.

The rental agreement print program can be enhanced so that on rentals with this privilege code, the following choices are available as to whether calculated charges will print on the RA:

Y = Yes. Each time a RA with this privilege code is printed, prompt the user with a question asking whether or not the rates should print on the RA.

H = Hide. When a RA with this privilege code is printed, the rates are always hidden and there is no prompt for the user.

N (or blank) = No, rates and charges should print in detail on RAs with this privilege code.

User tip: When the rates are flagged as hidden, a phrase similar to the following can be configured to print:

Your rental is covered by a special rate agreement and will be billed directly to the responsible party.

EXAMPLE: Type N (RET)

User tip: The 'hide rates' feature is also available through customer type, corporate account, and rate product.

NOTE: Not all RA print programs support this feature. Contact Thermeon's Customer Support Dept. regarding having this feature added to the RA print program.

Enter a percentage that will apply as a discount to RAs where this Privilege Code is part of the corporate contract.

EXAMPLE: Type 10 (RET)

This field is used to do the following:

a. Exempt from the Class Availability overbooking warnings as set up in Planning Calendar.

b. Exempt from the LOR (Length of Rental) logic set up in the Rate Control File.

c. Enable the Cross-hire logic (temporarily in-fleet vehicles owned by other companies in order to meet particular reservation needs.) For more information, refer to the Appendix - Crosshire of Vehicles chapter of the manual.

Enter:

Y = Yes, this code will allow all of the privileges as listed above.

B or blank = The privileges above do not apply.

EXAMPLE: Type N (RET)

If this corporate account has a special allotment of grace minutes, enter the number of minutes in this field. The grace minutes entered in this field take precedence over the grace minutes on the Rules/Rate record.

EXAMPLE: Type 90 (RET)

This field is used to define the number of grace minutes allowed for rentals of Premium class cars (Pricing Code "P") when they are rented by a customer who owns a premium class car. (indicated by the CDPID number). This extended grace period applies to time and upsell charges only. The grace minutes from the rules record is used on all other charges.

User tip: If the rental is based on a Hertz Platinum reservation, the 4 hour platinum grace period takes precedence.

EXAMPLE: Type 90 (RET)

To set up a minimum age privilege on certain vehicle classes, enter the minimum age in this field. Use the next field to designate a Class Group to which this minimum age applies.

EXAMPLE: Type 19 (RET)

User tip: This field is accessible only if the "Unlimited Min Age" field on page 1 is blank. Remember, the Unlimited Min Age field (page 1) is used to set up a privilege that lowers the driver's minimum age for all vehicle classes.

User tip: If, in addition to lowering the minimum age, you wish to exempt the underage surcharge, you must indicate that in Field 11 on page 1 (Override Agexx Charge.)

If a minimum age was entered in Field 9a, this field is required. Enter a Class Group to which the minimum age applies.

EXAMPLE: Type +ECI (RET)

This field refers to whether or not a credit card or deposit is required on insurance replacement rentals.

Y = Yes, a credit card is not required when the insurance voucher covers all rental days and the insurance daily rate equals the retail rate.

N (or blank) = No, a credit card or deposit is required.

EXAMPLE: Type 90 (RET)

Use this field to exempt the renter from the additional driver charge. When the user attempts to add the charge to a RA, an advisory message will display stating that the renter is exempt from additional driver charges. Enter:

Y = Yes, this privilege code exempts the renter from the additional driver charge.

N (or blank) = This privilege code does not exempt the renter from the additional driver charge.

EXAMPLE: Type Y (RET)

Use this field to exempt the renter from a particular option charge by entering the Option Code in this field. (This will cause the option's rate to be zero in the Shift/F5 Option pop-up window.)

Enter up to 5 alphanumeric characters representing the Option Code.

EXAMPLE: Type SEAT (RET)

For operations that charge TFFC (Tax for Fuel Conservation), normally the rate is defined in the Model Code record. However, in order to charge a different TFFC rate to certain customers, an alternative rate can be set in the Class Code record (Edit Class Codes) and a Privilege Code using this field must be set up (and the Privilege Code applied to the customer's CDPID record). Enter:

Y = Yes, use the alternative TFFC rate from the Class Code file instead of the TFFC rate from the Model Code record.

N (or blank) = If TFFC is charged, use the rate from the Model Code record.

EXAMPLE: Type Y (RET)

A privilege set up in this field influences the following items on insurance logic RAs:

Once the insurance voucher class has been entered, Upsell is allowed on all transactions; not just those based on national reservations.

If the voucher class is changed to agree with the vehicle class in the main window, the upsell option is removed.

If the voucher is removed from the RA, the upsell option is removed.

Enter:

Y = Yes, the behaviors stated above should apply to insurance RAs when the CDPID has this privilege code.

N (or blank) = These privileges do not apply to insurance logic RAs.

EXAMPLE: Type Y (RET)

This field and the next two work together to give a discount on an Optional Item on retail, out-of-voucher charges. In this field, enter the Option Code to be discounted. Option Codes can be up to 5 characters and must already be set up and Optional Rates files. The discount percentage will be entered in the next field.

EXAMPLE: Type SEAT (RET)

User tips:

Optional Items that are charged as a percentage cannot be used.

When data is entered in this field, data must also be entered in the next two fields.

Enter the percent of the discount for the Option entered in the preceding field.

EXAMPLE: Type 20 (RET)

When the Privilege Code with a discounted option applies to a reservation or RA, the discounted price will appear in the Option Pop-up window (accessed by pressing Shift/F5). For example, if the normal price for the child seat is $5.00 per day, entering a 20% discount in this field will cause the rate for the child seat to display as $4.00 per day when this Privilege Code applies to the transaction.

Enter up to 10 characters for a description of the Option entered in Field 15.

EXAMPLE: Type CHILD SEAT (RET)

To give a free optional item, enter the Option Code in this field. For example, if "SEAT" was entered in this field, the Privilege Code would give the child seat at no charge. If there were 2 child seats on the RA, the first one would be at no charge; the second one would charged.

EXAMPLE: Type SEAT (RET)

A field in Edit Miscellaneous Control Fields file can be used to turn on a feature that adjusts the return time on a Batch Closed RA if the return time is outside of the defined hours of operation for the location. If turned on, the return date/time is changed to the next opening time for the location. This privilege code can be used to exempt CDPID rentals from that logic. Enter:

Y = Yes, exempt Batch Closed RAs from the after hours return logic when the CDPID has this privilege code.

N (or blank) = This privilege does not apply.

EXAMPLE: Type Y (RET)

When the Hours of Operation are defined for a location, a field in the Location record can be used to indicate that the location has a “drop box”, thus allowing returns outside of the operating hours.

Generally, charges are calculated until the time of the return. (Or they may be charged until the next opening time of the location. See the field above.)

This privilege code can be used to exempt CDPID rentals from charges for hours beyond the expected return time as long as the return time is prior to the next opening time of the Location.

EXAMPLE 1:

Assume that a location’s hours are 6 am to 6 pm.

The RA is scheduled to return at 7 pm.

The vehicle is actually returned at 8:30 pm.
If this privilege code is in effect, charges will be calculated through 7 pm, the expected return time, and not through 8:30 pm, the actual return time.

When the return time is scheduled during normal business hours, and the return is after business hours, this privilege code will cause the charges to be calculated through the Location’s closing time rather than through the actual return time.

EXAMPLE 2:

Assume that a location’s hours are 6 am to 6 pm.

The RA is scheduled to return at 4 pm.

The vehicle is actually returned at 8:30 pm.

If this privilege code is in effect, charges will be calculated through 6 pm, the closing time of the location, and not through 8:30 pm, the actual return time.

Enter:

Y = Yes, exempt RAs from charges for hours beyond the their expected return time or the location’s closing time as discussed above.

N (or blank) = This privilege does not apply.

EXAMPLE: Type Y (RET)

Within Webres, it is possible to configure how the system should react to planning calendar warning levels. One possible configuration is to show classes as unavailable if the various warning levels have been reached. In order to meet the rental needs of certain corporate accounts, it may be desirable grant them the privilege to bypass the overbooking logic of the Planning Calendar. This privilege allows an override of the Class Availability logic.

1 = If Webres is configured to show as unavailable classes that have reached Warning Level One (Approaching over booking) this privilege will allow the user to override this block and select the class for a reservation.

2 = If Webres is configured to show as unavailable classes that have reached Warning Level Two (Blackout in Effect) this privilege will allow the user to override this block and select the class for a reservation. The user will also be allowed to select Warning Level 1 classes also if they are blocked.

3 = If Webres is configured to show as unavailable classes that have been blacked out (Warning Percent 999) this privilege will allow the user to override this block and select the class for a reservation. The user will also be allowed to select Warning Level 1 and 2 classes also if they are blocked.

blank = No override privilege is granted.

EXAMPLE: Type 2 (RET)

This field works in a similar manner to the “Exempt Option” field on page 1 of the record. That is, this field allows you to designate all of the options in an Option Set as being exempt on rentals with this privilege code. Enter up to 6 characters representing the Option Set code.

EXAMPLE: Type E1 (RET)

This field is used only by the Batch Ticket Processing Report program. It will exempt renters from all ticket charges (both the ticket charge itself and all admin fees). Enter:

Y = Yes. When tickets are processed and the RA has a CDPID with this privilege code, the renter will not be invoiced for both the ticket charge and any administration fee. No Renter's Letter will be printed even if the vendor's Ticket Charge Code calls for one. But a Statutory Declaration may print if the vendor's Ticket Charge Code calls for it.

N (or blank) = This privilege does not apply.

EXAMPLE: Type Y (RET)

Y = Yes, exempt the corporate account from the DNR list check.

N (or blank) = This privilege does not apply.

EXAMPLE: Type Y (RET)

Y = Yes, RAs with a CDPID that has this Privilege Code should be included in a transmission file to NRMA.
N (or blank) = No, This privilege does not apply.

Y = Yes. Override the non-commissionable flag on the rate record so that the commission will be calculated.
N = No. No commission should be calculated EVEN if the Rate is flagged as commissionable.
blank = This privilege does not apply.

Y = Yes. This privilege code means that the customer is self-insured. As such, LDW and coverage type (type "C") options cannot sold on their RAs. Additionally, the RA print program can be enhanced to print "Self-Insured" on the RA. (This is a chargeable enhancement - contact Thermeon's Customer Support Dept. for details.)

N (or blank) = No, This privilege does not apply.

Y = Yes. This privilege code means that prepaid fuel is included in the rental.

M = Mandatory. Prepaid fuel is mandatory on the rentals with this privilege code.

B = Blocked. FPO is blocked from being sold on the rentals with this privilege code.

blank = This privilege does not apply.

voucher
CDPID privilege code
Rental Rate

Y = Yes, this Privilege Code will exempt the early return fee.
blank = No, this Privilege Code does NOT exempt the renter from the early return fee.

EXAMPLE: Type Y (RET)

Y = Yes. This Privilege Code exempts the late return fee.
N = No, the late return fee should apply.

Y = Yes. This Privilege Code exempts the RA modification fee.
N = No, the modification fee should apply.

• A valid Bill-to party
• A pre-authorized credit card authorized to the amount of the estimated charges
• A deposit equal to or greater than the estimated charges.

This field exempts a corporate account from this restriction. That is a RA that has a CDPID number with this privilege code can opened without sufficient credit. Enter:

Y = Yes, this account can open RAs without a bill-to, pre-authorization, or deposit.

N (or blank) = No, the credit rules described above still apply.

Y = Yes, this account is exempted from the alternate FPO logic.

N (or blank) = No, this account is subject to the alternate FPO logic if it is turned on at the renting location.

EXAMPLE: Type N (RET)