• research the logic that CARS+ used to find the rates for the rental options on a reservation or RA

Several factors can influence the choice of an option's rate, such as:

• Renting location
• Privilege Codes
• Pricing Codes
• Currency
• Effective Dates

This can become confusing when not all Options are Pricing Code sensitive or some may have differing Effective Dates. This program is used to display the logic that the system used to select the optional rates on a specific transaction.

This program can be called as a pop-up within the Reservation and RA Open programs or as a menu called report. As it is expected that the pop-up version will be the most commonly used function, it will be described first.

POP-UP MODE

This display can be called as a pop-up window from within the Reservation or RA Open programs by pressing Shifted/F6 from the Main Window's Option Field after a transaction has been displayed on the screen. The report will be displayed as a pop-up window for the transaction currently on the screen.

An example with comments is shown below. Use the numbers in parenthesis in the sample as the key to the following explanations.

------------------------------------------------------------------
(5)   (6)            (7)     (8)      (9)    (10)     (11)  (12)      
Code  Desc           Rate    Loc      Prv    Prc      Cur   Eff Date

------------------------------------------------------------------
TIME  TIME           77.00   FAR01                         EARLIEST
FUEL  FUEL            3.79   FAR01                         EARLIEST
TAX   TAX             8.75   FAR01                         01-01-12
SRCHG SURCHARGE       1.50   FAR01           A             09-01-11  
SEAT  CHILD SEAT      5.00   FAR01    CS                   01-01-11
LDW   LDW             9.95   FAR01           L             06-01-11
PAI   PAI             2.95   FAR01           C             EARLIEST
GPS   GPS             5.00   FAR01                         01-01-12  

(1) Privilege Pricing Code    A
(2) RA Pricing Code           L      RATE RECORD
(3) Class Pricing Code        C
(4) Coverage Deductible       500 Coverage Sold 
 

1. Privilege Pricing Code = A CDPID can apply a Pricing Code to a transaction. In the example above, the CDPID had Pricing Code A associated with it.If there was no CDPID associated Pricing Code, this field will be blank.
2. RA Pricing Code = Each transaction can have a Pricing Code applied to it by the Rental Rate. In this case Pricing Code "L" came from the "Rate Record" (the other possibility is that it could have came from the "Rate Rules Record").
3. Class Pricing Code = Finally each Vehicle Class can have a Pricing Code assigned to it. In this case, the vehicle has Pricing Code "C".
4. Coverage Deductible = This field displays the renter's current LDW responsibility amount. After that amount is displayed a comment from where within the system, the original deductible amount was derived (this original amount may have been manually edited - the fact that it was edited is not indicated here - but the fact that the amount displayed does not match the source indicated means that it was edited). The possible comments are:
   

   Coverage Sold = LDW was purchased by the renter and the deductible amount came from the Option Rate record
   Declined, Option Table = LDW was declined by the renter and the deductible came from the Option Rate record
   Declined Location record = LDW was declined by the renter and the deductible came from the Opening Location's record
   Declined Coverage Table = LDW was declined and the deductible came from the Pricing Code record
   Rules Included Coverage Table = LDW was included in the rental rate via the Y/N field, the deductible amount came from the Pricing Code record
   Rules Included, Inclusive Opt Set = LDW was included in the rental rate, the deductible amount came from the Option Rate record of the included option
   Rules Included = LDW was included in the rental rate via the Y/N field, but no deductible amount was defined in the Pricing Code record
   Override Option = LDW was sold as well as an additional buy down coverage, the deductible amount is the result of these two coverages.
   Tour Included = LDW was included in a Hertz ghost tour voucher, the deductible amount comes from the included option's Option Rate record
   Privilege Included = LDW was included by means of a CDPID Privilefge, the deductible amount came from the Privilege Code record
   

5. Code = The Option Code (up to 5 characters).
6. Desc = The first 8 characters of the 10 character Short Description of the option.
7. Rate = The daily rate or percentage that was selected by the system.
8. Loc = This rate is for transactions that open at the location listed here
9. Prv = If a CDPID Privilege Code was used to select the rate it is displayed here. For example, Privilege Code "CS" was used to find the Child Seat Rate.
10. Pricing Code = If a Pricing Code was used to select the rate it is displayed here. In this case the Pricing Code from the CDPID was used to select the Surcharge Rate. Apparently there was not a rate for LDW with the CDPID's Pricing Code so the next Pricing Code in the hierarchy was used ("L") to price the LDW rate. On PAI, neither a CDPID nor a Rate Pricing Code rate record was found so the default Pricing Code on the vehicle was used. Finally, on the GPS, no privileged or special Pricing Code rate was found so all columns are blank indicating that the retail rate was used.
11. Currency Code = This will display a Currency Code if the rental Time rate is defined as in a foreign currency.
12. Effective Date = This is the effective date of the Option Rate selected.

REPORT MODE

To access the program as a printable report, type PRTPRC (RET) at any menu "OPTION:" field or the appropriate number on the Additional Accounting Programs Menu. The screen will then display: