This report is designed to:
Reporting Future Activity:
When running the report for a range of future days, the program reports the number of anticipated check-outs and check-ins. Whereas the Reservation Manifest gives information for expected check-outs and the Vehicles Due In Report gives information for expected returns, this report combines the data of those two reports and allows the user to examine scheduled checkouts and returns weeks into the future. Therefore, check-outs are based on reservations. Check-ins are based on RAs currently open as well as the scheduled return dates from reservations.
Overdues not included: Because of the impossibility of predicting when overdue vehicles will return, vehicles that are currently overdue are not included in this report.
This report can also sort future transactions by Rate Product Code. This allows the user to watch the anticipated utilization of discounted rates and make decisions as to when a particular rate code should be either temporarily turned off or on.
User tip: The Capacity Controlled rates feature of CARS+ can be set up to monitor discounted (or any) rates and to automatically turn off bookings at those rates when a certain number of bookings have been made. Refer to the chapter of this manual titled Intro to Planning for more information.
Reporting Past Activity
When running the report for past days, it reports the number of RAs opened and closed for each day or time period (depending on what parameters are chosen.) This can be useful in examining volume for time periods (parts of the date), days or weeks in order to schedule workers.
Vehicle Class Groups
This report can make use of Vehicle Class Groups. That is, you could combine 2 door and 4 door compact and midsize vehicles and look at them as a group. Once a Class Group is created for them, you can run this report for the group. For more information on Vehicle Class Groups, refer to the chapter of this manual titled Edit Class Groups.
This report may be configured to run automatically at night. Users interested in this feature should contact Thermeon's Customer Support Dept. for further information.
To access the Rental Activity Report, type ACTION (RET) at any menu "OPTION:" field or the appropriate line number on the Daily Procedures Menu. The screen will then display:
| OPTION: ___ RENTAL ACTIVITY REPORT 1 Location ALL 2 Class ALL 3 Start Date 04-12-04 4 Start Time 0748 5 End Date 04-12-04 6 End Time 2359 7 X-axis by T (D=Date, T=Time) 8 Y-axis by LCD (L=Location, C=Class, D=Date, R=Rate - select only 3) 9 Include RA/RES 1 (1=Both, 2=RA, 3=RES) 10 Print/Display P 11 Neverlost Only 1BEGIN 2 3 4 5BACKUP 6 7HELP 8 |
Enter data as follows:
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1. LOCATION |
Enter up to 6 alphanumeric characters to indicate the Customers' Pick-Up Location. Enter:
Note: Your user access may be limited as to the locations for which you can run this report. If your access is restricted and you attempt to enter a location or location group which is outside your allowed parameters, the following message will be displayed at the bottom of the screen and your selection will be ignored: RESTRICTED REPORT LOCATION When running this report for ALL locations or a Location Group, the the Time Period breakdowns that can appear on the X axis will come from the user's default location. When running the report for a single location, the time periods are from the reporting location. EXAMPLE: Type TUS (RET) |
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2. CLASS |
Enter:
EXAMPLE: Type MVAR (RET) |
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3. START DATE |
Using your selected date format, enter the starting date of the report. Press RET to default to today's date. This date will be used to to find the earliest RA to be reported. Open unfilled reservations will always start with the current system date. EXAMPLE: Type 041306 (RET) |
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4. START TIME |
Using your selected time format, enter the starting time of the report. Press RET to default to the current system time. This time will be used to to find the earliest RA to be reported. Open unfilled reservations will always start with the current system time. EXAMPLE: Type 0800 (RET) User Tip: Because of how reservations are read, all unfilled reservations with a pickup date and time earlier than the current system date are time are assumed to be past due and therefore ignored by this report. |
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5. END DATE |
Using your selected date format, enter the report ending date. Press RET to default to today's date. Note. If you "Date" is selected for the X-axis in Field 5 below, the maximum number of days that can be reported is 14. But if "Date" is selected for the Y-axis, there is no limit to the number of days that can be reported. EXAMPLE: Type 042406 (RET) |
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6. END TIME |
Using your selected time format, enter the ending time of the report. Press RET to default to 11:59pm EXAMPLE: Press (RET) |
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The next two fields allow you to define the X and Y axis of the report. The axis have the following relationship:
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7. X-AXIS |
The X-axis goes across the screen or page from left to right. Enter: T = Time. Up to twelve time periods will appear as column headings. These are taken from the Time Periods record for your default location. The thirteenth column is used for row totals. D = Date. Up to 14 days will be marked off as column headings starting with the Start Date of Field 3. EXAMPLE: Type T (RET) |
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8. Y-AXIS |
The Y-axis may have from 1 to 3 parameters which can be specified in any order. If more than one is entered, the second parameter becomes a sub-sort within the first and the third parameter a sub-sort within the second.
Enter one, two or three of the above codes in the order you wish them to appear on the report. See below for examples of several code combinations. EXAMPLE: Type LCD (RET) |
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9. INCLUDE RA/RES |
This field allows you to indicate which of the two files; Reservations and Rental Agreement are to be reported. Enter one of the following codes:
EXAMPLE: Type 1 (RET) |
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10. PRINT/ |
P = Print a hard copy of this report on your terminal's assigned printer. See the Edit Terminal Records Chapter for instructions on how to assign printers. D = Display this report on your terminal screen. See the General Data Entry Instructions Chapter on how to control the screen display. EXAMPLE: Type P (RET) |
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11. NEVERLOST ONLY |
This Yes/No field is accessible only for Hertz Canada corporate locations. |
The screen will then display:
| OPTION: ___ RENTAL ACTIVITY REPORT 1 Location TUS 2 Class ECAR 3 Start Date 04-13-04 4 Start Time 0800 5 End Date 04-14-04 6 End Time 2359 7 X-axis by T (D=Date, T=Time) 8 Y-axis by LCD (L=Location, C=Class, D=Date, R=Rate - select only 3) 9 Include RA/RES 1 (1=Both, 2=RA, 3=RES) 10 Print/Display P 11 Neverlost Only 1BEGIN 2 3 4 5BACKUP 6 7HELP 8 |
PRESS "F1" AT "OPTION" TO BEGIN PRINTING.
SAMPLE REPORTS
The following illustrates future activity using different X, Y-axis code combinations. For illustration purposes, the sample data is limited to two locations, two vehicle classes and two day's activity.
EXAMPLE A. X-axis = T (Time)
Y-axis = LCD (Location, Class then Date)
-----------------------------------------------------------------------------
Loc Class Date 1200M 0600A 0800A 1000A 1200N 0200P 0400P
OUT IN OUT IN OUT IN OUT IN OUT IN OUT IN OUT IN
-----------------------------------------------------------------------------
OCA CCAR 07-13 0 0 2 0 7 5 6 1 2 2 3 5 1 9
07-14 0 0 0 1 9 4 7 6 5 3 2 7 0 11
TOTAL 0 0 2 1 16 9 13 7 7 5 5 12 1 20
ECAR 07-13 0 0 4 2 8 3 7 4 3 4 2 9 3 8
07-14 0 0 3 1 11 5 8 3 0 2 3 7 4 9
TOTAL 0 0 7 3 19 8 15 7 3 6 5 16 7 17
TOTAL 0 0 9 4 35 17 28 14 10 11 10 28 8 37
TUS CCAR 07-13 0 0 3 2 9 3 10 5 4 0 3 8 3 12
07-14 0 0 1 3 13 5 11 4 6 2 4 6 2 15
TOTAL 0 0 4 5 22 8 21 9 10 2 7 14 5 27
ECAR 07-13 0 0 2 0 15 11 9 6 8 3 5 9 4 13
07-14 0 0 1 2 11 8 10 9 5 3 6 7 5 16
TOTAL 0 0 3 2 26 19 19 15 13 6 11 16 9 29
TOTAL 0 0 7 7 48 27 40 24 23 8 18 30 14 56
GRAND TOTAL 0 0 16 11 83 44 68 38 33 19 28 58 22 93
EXAMPLE B. X-axis = T (Time)
Y-axis = CDL (Class, Date then Location)
-----------------------------------------------------------------------------
Class Date Loc 1200M 0600A 0800A 1000A 1200N 0200P 0400P
OUT IN OUT IN OUT IN OUT IN OUT IN OUT IN OUT IN
-----------------------------------------------------------------------------
CCAR 07-13 OCA 0 0 2 0 7 5 6 1 2 2 3 5 1 9
TUS 0 0 3 2 9 3 10 5 4 0 3 8 3 12
TOTAL 0 0 5 2 16 8 16 6 6 2 6 13 4 21
07-14 OCA 0 0 0 1 9 4 7 6 5 3 2 7 0 11
TUS 0 0 1 3 13 5 11 4 6 2 4 6 2 15
TOTAL 0 0 1 4 22 9 18 10 11 5 6 13 2 26
TOTAL 0 0 6 6 38 17 34 16 17 7 12 26 6 47
ECAR 07-13 OCA 0 0 4 2 8 3 7 4 3 4 2 9 3 8
TUS 0 0 2 0 15 11 9 6 8 3 5 9 4 13
TOTAL 0 0 6 2 23 14 16 10 11 7 7 18 7 21
07-14 OCA 0 0 3 1 11 5 8 3 0 2 3 7 4 9
TUS 0 0 1 2 11 8 10 9 5 3 6 7 5 16
TOTAL 0 0 4 3 22 13 18 12 5 5 9 14 9 25
TOTAL 0 0 10 5 45 27 34 22 16 12 16 32 16 46
GRAND TOTAL 0 0 16 11 83 44 68 38 33 19 28 58 22 93
EXAMPLE C. X-axis = D (Date)
Y-axis = LC (Location then Class)
-----------------------------------------------------------------------------
Loc Class 07-13 07-14
OUT IN OUT IN
-----------------------------------------------------------------------------
OCA CCAR 21 22 23 32
ECAR 27 30 29 27
TOTAL 48 52 52 59
TUS CCAR 32 30 37 35
ECAR 43 42 38 45
TOTAL 75 72 75 80
GRAND TOTAL 123 124 127 139
EXAMPLE D. X-axis = D (Date)
Y-axis = L (Location)
-----------------------------------------------------------------------------
Loc 07-13 07-14
OUT IN OUT IN
-----------------------------------------------------------------------------
OCA 48 52 52 59
TUS 75 72 75 80
TOTAL 123 124 127 139
EXAMPLE E. X-axis = D (Date)
Y-axis = LCR (Location, Class then Rate)
-----------------------------------------------------------------------------
Loc Class Rate 07-13 07-14
OUT IN OUT IN
-----------------------------------------------------------------------------
OCA CCAR ALE 8 0 0 5
LWUS 11 6 9 16
SDL0 4 16 14 11
TOTAL 21 22 23 32
ECAR ALE 6 0 0 7
BMD 11 9 7 6
PDU1 5 2 2 3
SDL0 5 19 20 11
TOTAL 27 30 29 27
TOTAL 48 52 52 59
TUS CCAR BMD 5 8 10 9
LWUS 7 1 9 7
PDU1 8 10 4 6
SDL0 12 11 14 13
TOTAL 32 30 37 35
ECAR ALE 8 0 0 10
BMD 13 9 11 12
SDL0 22 33 27 23
TOTAL 43 42 38 45
TOTAL 75 72 75 80
GRAND TOTAL 123 124 127 139
WARNING: For operations that span more than a single Time Zone, this report may misreport reservations when it is run by a user who has signed onto the system in one Time Zone and who runs this report for a location that exists in another Time Zone. For example, a user on the East Coast of the United States running this report for Los Angeles will have the following problem:
If at 12 noon East Coast time (9 am LA time) the report is run for the Starting Date and Time of today at 9am:
9am would be the starting time for reading the RA File. But the starting time for the reservation file search will be reset internally to 12 noon (the user's local system time).
As a result, all unfilled reservations for Los Angeles with pickup times between 9am and noon LA time will be considered no-showed and not reported.
If users in different Time Zones need to run this report for locations outside their Time Zone, contact Thermeon Customer Support for assistance.