1. LOCATION

Enter up to 6 alphanumeric characters to indicate the Location Code where this vehicle class is rented.

Or to add the Class to multiple locations at one time, enter a Group Name. When a Group Name is used, a new Class Code record is created for each location that is a member of the group and its sub-groups.

EXAMPLE: Type +SC (RET)

2. CLASS CODE

Enter up to 4 alphanumeric characters to indicate the vehicle Class Code.

EXAMPLE: Type ECAR (RET)

3. DESCRIPTION

Enter up to 20 alphanumeric characters to describe the class of vehicle.

EXAMPLE: Type ECONOMY CAR (RET)

4. PRICING CODE

Enter the Pricing Code appropriate for this class vehicle. The pricing code from the Class record is used to price coverages (or other options that vary by Class) in Reservations or Wait RAs (where a vehicle is not yet assigned).

Depending on a setting in the field "Validate Pricing Codes" in Edit Misc. Control Fields, this code may need to have already been created using the Edit Pricing Code program.

Pricing Codes can be applied to transactions from a variety of places. For details, refer to the chapter Overview - How Option Prices Are Selected.

EXAMPLE: Type 1 (RET)

5. MINIMUM AGE

Enter up to 2 numeric characters to indicate the minimum age the renter must be in order to rent a vehicle in this class. Leave this field blank if there is no special age restrictions on this class of vehicles. In that case, the minimum age restrictions elsewhere in the system will be used.

EXAMPLE: Type 25 (RET).

The minimum age can be set in four other places within the system. The following notes outline the Hierarchy of the various Minimum Age rule fields.

A. For Hertz Canadian users, the rules for minimum age will be applied as follows:

1. The base Minimum age is taken from the Misc. Control Flags record.
2. If the opening location has a minimum age assigned to it, it overrides the value from the Misc Control value.
3. If the RA's Vehicle Class has an age assigned to it and the new Hertz Control file record's field "Use Class Age" = "Y", it becomes the minimum age for the transaction.
4. If the Rate Rules record has a minimum age assigned, it becomes the minimum age.
5. If there is a CDPID# assigned to the RA and that account has a minimum age privilege, it becomes the minimum age. This then supersedes all other rules.

B. For all other users including US Hertz licensees, the hierarchy is as follows:

1. The base Minimum age is taken from the Misc. Control Flags record.
2. If the opening location has a minimum age assigned to it, it overrides the Misc Control value.
3. If the Rate Rules record has a minimum age assigned, it becomes the minimum age.
4. If there is a CDPID# assigned to the RA and that account has a minimum age privilege, and that minimum age is less than the current minimum age, it becomes the minimum age (CDPID can lower not raise the minimum age).
5. Finally, if the RA's Vehicle Class has an age assigned to it and it is greater than the current minimum age, it becomes the minimum age (Class minimum ages can only raise the minimum age and when it does it supersedes all other rules).

User tip: If you prefer the "Hertz Canada" hierarchy, contact Thermeon's Customer Support Dept. and ask that GVT Record "CDMINAGE" be set up for your operation.

6. UNDER AGE SURCHARGE

This field refers to the charge that can be set up in the Edit Optional Charge Codes file pertaining to levying an additional charge on drivers who are under a certain age, such as under 25. If you want the underage surcharge to apply to all classes of vehicles, leave this field blank. If however, it should apply to certain classes and not to other classes of vehicles, enter as follows:

Y (or blank) = Yes. The underage surcharge should be applied to underage drivers renting this class of vehicle.

N = No. The underage surcharge should NOT be applied to underage drivers renting this class of vehicle.

EXAMPLE: Press (RET)

7. RES WARNING % 1

User tip: Data can be entered in this field only when creating a new Class Code. After the initial set up, changes in the default warning percentages must be done using the Change Warning Percentages program on the Planning Menu.

The percentage entered in this field is used with the Planning Calendar logic. Refer to the chapter titled Introduction to Planning for detail about the Planning Calendar.

Enter a percentage (up to 3 numeric characters) indicating a first level utilization percentage. When the utilization for this Class is anticipated to be at or higher than this percentage, the following warning is issued when taking reservations or renting vehicles:

WARNING – APPROACHING FULL BOOKING

This percentage amount may be more than 100% if a high no-show factor is expected.

EXAMPLE:Type 85 (RET)

User tip: If the location for which this class is being set up is part of a metropplex group, it is highly recommended that the Warning Percentages for this class be the same for all locations within the metroplex group. For example, the Warning Percentages for the class CCAR should be the same for each location in the metroplex group. If this is not the case, the Class Availability Report may display unexpected Warning Percentage values. Please refer to the section titled "NOTES ON SETTING UP METROPLEX GROUPS AND CLASS GROUPS" of the manual chapter Introduction to Fleet Planning for details.

Note: The behavior triggered by this field for WebRes can also affected by the value in "Pct 2 days out" field of this screen.

8. RES WARNING % 2

User tip: Data can be entered in this field only when creating a new Class Code. After the initial set up, changes in the default warning percentages must be done using the Change Warning Percentages program on the Planning Menu.

The percentage entered in this field is used with the Planning Calendar logic. Refer to the chapter titled Introduction to Planning for detail about the Planning Calendar.

Enter a percentage (up to 3 numeric characters) indicating a second level utilization percentage. When the utilization for this Class is anticipated to be at or higher than this percentage, the following warning is issued when taking reservations or renting vehicles::

WARNING – POSSIBLE OVERBOOKING

Depending upon how your system is configured, the second warning level can be an advisory message only, or it can impose a blackout and prevent saving a new reservation or walk up rental.

This percentage may also exceed 100%.

EXAMPLE: Type 110 (RET)

User tip: If the location for which this class is being set up is part of a metropplex group, it is highly recommended that the Warning Percentages for this class be the same for all locations within the metroplex group. For example, the Warning Percentages for the class CCAR should be the same for each location in the metroplex group. If this is not the case, the Class Availability Report may display unexpected Warning Percentage values. Please refer to the section titled "NOTES ON SETTING UP METROPLEX GROUPS AND CLASS GROUPS" of the manual chapter Introduction to Fleet Planning for details.

9. CLASS HIERARCHY

Several programs within CARS+ use the Class Hierarchy rating. This hierarchy is based on rental cost with the lowest number representing the least expensive vehicle, and the highest number representing the most expensive class of vehicle.

• Reports that sort by vehicle or rate class will appear in the order determined by this hierarchy logic.
• When a particular class is overbooked, it is the hierarchy rating that determines what alternative classes are offered in a pop-up window on the Reservation and RA Open screens.
• Class Hierarchy must be defined in order for the Upsell feature to work properly.
• Vehicle searches from the RA Open screen are based on hierarchy.

The numbers from 1 to 999 can be used. We recommend that numbers should be used leaving "gaps" in between them. This will allow you to insert a future new class between two previously established hierarchy levels. An simple example of class hierarchy ratings is shown below:

Class Code	Description	Hierarchy Level
ECAR    	Economy 	 5
CCAR    	Compact 	10
ICAR    	Midsize 	15
SCAR    	Standard	20
FCAR    	Full size	25
PDAR    	Premium 	30
MVAR    	Minivan 	35
LDAR    	Luxury  	40
XFAR    	Sport Utility	45

Enter a number between 1 and 999 to indicate the relative value of this class in relation to all other classes in your fleet.

EXAMPLE: Type 5 (RET)

10. EDRB FLAG

For those users who transmit their transactions electronically to a data center, indicate whether or not contracts with this vehicle class are to be transmitted. For contracts which have vehicle exchanges, the final vehicle on the exchange is used to determine if the contract will be transmitted.

Y or blank = Yes, transmit RAs of this vehicle class

N = No, do not transmit RAs of this vehicle class

EXAMPLE:Type Y (RET)

11. DROP CATEGORY

Enter a single alphanumeric character to indicate the type of drop charges that should be applied to this class when involved in one-way rentals. For example, the drop charges for trucks and vans may be greater than that of passenger cars. By assigning a Drop Category to the classes of trucks and vans, this pricing distinction can be set up. See the chapter on the "Edit Drop Charges" program for more information.

EXAMPLE: Type 1 (RET).

12. USE IN PLANNING

It is possible to set up classes of vehicles for which you have no actual vehicles in your fleet. For example, you may want to accept reservations for economy cars, but in reality, your smallest car is a compact. Thus, you accept a reservation for an economy and give the customer a compact. Or, you may have some classes that you prefer to exclude from the Fleet Planning Calendar.

Enter:

Y = YES, to indicate that this class is to appear on the Fleet Planning Calendar and the Class Availability Report.

N = NO, to indicate that this class should not appear on the Fleet Planning Calendar.

O = Skip this class in the Class Code pop-up window on the Reservations screen. Additionally, this class should not appear on the Fleet Planning Calendar.

EXAMPLE: Type Y (RET).

13. LDW RESP EX

This field is for a specific CARS+ user and, as such, has no relevance to other users.

14. ADDL ID REQ

When renting certain classes of vehicles or renting to international renters, it is often customary to take a second type of identification information on the renter (such as the passport data) in addition to their drivers license data. This field can be used to require that additional ID information be entered when renting this class of vehicle at this location.

Y = Data must be entered in the AD subwindow in

Field 5: Addl ID#
Field 16: Alt. ID Country
Field 16: Alt. ID Country

Example: A passport number entered in Field 5, the word "Passport" is entered in Field 6, and the country issuing the passport is entered in Field 16.

N (or blank) = Additional ID data is not required.

Field 5: Addl ID#
Field 16: Alt. ID Country

Example: A passport number entered in Field 5, and the country issuing the passport is entered in Field 16.

Field 5: Addl ID#
Field 6: ID# Description
Field 16: Alt. ID Country

Example: A passport number entered in Field 5, the word "Passport" is entered in Field 6, and the country issuing the passport is entered in Field 16.

• Define personal ID fields (PID) that are required in order to save a rental agreement.
• Turn on the PID pop-up window used for entering PID data.

15. ALT DESC

This field is used for Hertz Canada operators for carfirmation, and is used for a French class description.

16. CLASS AUTH PAD

In the Edit Miscellaneous Control Fields program, an Authorization Pad (Auth Pad) can be set up for all locations. It is an amount that pads the estimate calculation for a RA.

If an amount is entered in this field, the amount will override the general Auth Pad in the estimate. In addition, the amount will be entered in the Auth Amount field in the Main Window of RA Open.

EXAMPLE: Type 250 (RET)

17. SURCHARGE

For operations that charge TFFC (Tax for Fuel Conservation), normally the rate is defined in the Model Code record. However, in order to charge a different TFFC rate to certain customers, an alternative rate can be set here. In order for this rate to be used, a Privilege Code must be set up using the "Class Surcharge" field. (And the Privilege Code must applied to the customer's CDPID record).

EXAMPLE: Type .15 (RET)

18. ASSET TYPE CODE

For classes that represent equipment other than vehicles, enter their Asset Type Code here. (This code must already exist in the Asset Type Code file.)

EXAMPLE: Type GP (RET)

For more information on managing non-vehicle assets, refer to the chapter titled Apx –Tracking Optional Equipment.

19. CONVERSION CODE

The Edit Conversion Codes program allows you to create records that are used to convert reservations from one class to another class when reservations are received electronically through a Reservation interface program.

This field can also be used to create Conversion Code records.

When data in this field is entered or edited, upon saving the a Conversion Code record is automatically created (without a Location).

EXAMPLE: Press (RET)

For more information on Conversion Codes, refer to the chapter titled Edit Conversion Records.

21. DISC ONLY TIME (Y/N)

Use this field to control whether percentage discounts are calculated on time charges only, or on time and mileage/km charges for this Class.

Enter:

Y = Yes, discount percentages should apply to only the time charges.

N (or blank) = No, discount percentages do not apply only to time.They apply to both the time and mileage/kmcharges.

EXAMPLE: Type Y (RET)

User tip: In addition to this field, discounts can be limited to just Time by setting similar fields in the Miscellaneous Control File, Rate record (page 1 and 3), or the Location record.

User tip: This feature should NOT be used by any Hertz operation that transmits RAs via EDRB. The OKC systems are set up for discounts to apply to the total Time and Mileage/Kms.

Y (or blank) = Yes, walk up reservations should have their rates quoted through Seamless.

N = No, do not quote the rate through Seamless. Instead, use local rates from CARS+ on walk up rentals.

1 = This class should be shown on page 1 of the Lot Controller screen.

2 = This class should be shown on page 2 of the Lot Controller screen.

N (or blank) = No, this class should not be included on the Lot Controller screen.

EXAMPLE: Type 30 (RET)

Y or blank = Yes, this class can be reserved at this location
N = This class cannot be reserved at this location.