Use this program to obtain historical listings of damages. Some of the choices include:

This report can be run in detail or summary format.

To access the Damage Summary Report, type DMGSUM(RET) at any menu "OPTION:"field or the appropriate line number on the Damage Tracking Sub-Menu. The screen will then display:

OPTION: __ DAMAGE SUMMARY REPORT

1 Starting Report No FIRST
2 Ending Report No LAST
3 Start Date 07-23-09
4 End Date 07-23-09
5 Vehicle # ALL
6 Location ALL
7 Damage Report Status A C)ompleted,I)ncomplete,U)nreported,A)ll
8 Assigned to 3rd Party?
9 Claim Status
10 Accident Category
11 Include Repaired Damage? N
12 Detail/Summary D
13 P)rint/D)isplay/A)scii File P Printerprtspool






1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. STARTING REPORT NO.

Enter a starting damage report number, or press (RET) to accept "FIRST".

EXAMPLE: Press (RET)

2. ENDING REPORT NO.

Enter an ending damage report number, or press (RET) to accept "LAST".

EXAMPLE: Press (RET)

3. START DATE

Using the selected date format, enter the starting damage date. Press RET to default to today's date.

EXAMPLE: Type 070109 (RET)

4. END DATE

Using the selected date format, enter the ending damage date. Press RET to default to today's date.

EXAMPLE: Press (RET)
5. VEHICLE #
 To limit the report to a single vehicle, enter up to 6 alphanumeric characters representing the vehicle number. Press (RET) to include all vehicles.

EXAMPLE: Press (RET)

6. LOCATION

To limit the report to damage reports associated with a particular location, enter up to 6 alphanumeric characters to indicate the "damage" location. The "damage" location is determined as follows:

When the damage report is linked to a RA, it is the renting location.
When the damage report is linked to a Non-Rev Movement, it is the check out location.
In all other cases, it is set to the location of the user who creates the damage report

Enter a Location Group Name ro select damages associated with a group of rental locations. In addition, for this report, a Location Group will trigger "subtotal roll-ups" (if the group contains groups within groups, subtotals will print for each group level). For more information on this feature, refer to the section on Subtotal Roll-Ups at the end of the Edit Group Names chapter.

Press RETURN to default to ALL locations.

EXAMPLE: Type TUS (RET)
7. DAMAGE REPORT STATUS
 To limit the report to a single damage report status, enter:
C = completed
I = incomplete
U = unreported (no RA # or Non-Rev # associated with the damage report)
A = all statuses
EXAMPLE: Type I (RET)

8. ASSIGNED TO 3RD PARTY?

This field refers to 3rd party (external) claims. Enter:

Y = List only those damage reports with a 3rd party claim.
N = List only those damage report that do not have a 3rd party claim.
A = List all damage reports regardless of external claims.

EXAMPLE: Type A (RET)

9. CLAIM STATUS

Claim status codes are created in the Edit Claim Status Code Record program. To limit the report to damage reports that have a particular claim status, enter the Claim Status Code. Otherwise, press (RET) to include all damage reports.

EXAMPLE: Press (RET)

10. ACCIDENT CATEGORY

Claim category codes are created in the Edit Claim Category Code Recordprogram. To limit the report to damage reports that have a particular claim category, enter the Claim Category Code. Otherwise, press (RET) to include all damage reports.

EXAMPLE: Press (RET)
11. INCLUDE REPAIRED DAMAGE?

Enter:

Y = Include repaired damages.

N = No, do not include repaired damages. If all history records for a damage report are closed, the damage report will not be listed.

EXAMPLE: Type N (RET
12. DETAIL/SUMMARY

Enter:

D = Detailed report. A line of data is provided for each damage history record on each damage report. (See "Notes" at the end of the chapter.)

S = Summary. One line of data is provided for each damage report. Therefore, the individual damage entries are not listed.

EXAMPLE: Type D (RET

13. PRINT/
DISPLAY/ ASCII FILE

Enter:

P = Print a hard copy of this report on the terminal's assigned printer or send the report as an e-mail. See the Edit Terminal Records Chapter for instructions on how to assign printers and send reports as e-mails.

D = Display this report on the screen. See the General Data Entry Instructions Chapter on how to control the screen display.

A = Create a comma delimited Ascii file for retrieval into another program.

EXAMPLE:Type D (RET)

The screen will then display:

OPTION: __ DAMAGE SUMMARY REPORT

1 Starting Report No FIRST
2 Ending Report No LAST
3 Start Date 07-01-09
4 End Date 07-23-09
5 Vehicle # ALL
6 Location ALL
7 Damage Report Status I C)ompleted,I)ncomplete,U)nreported,A)ll
8 Assigned to 3rd Party?A
9 Claim Status
10 Accident Category
11 Include Repaired Damage? N
12 Detail/Summary D
13 P)rint/D)isplay/A)scii File D






1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION" TO BEGIN.

Notes: The following data is shown for each damage report:

Damage Report #

Vehicle #

License Plate #

Model Code

RA# or Non-Rev # linked to the Damage Report

Damage Location

Damage Date

Customer's Last Name

Sum of all vendor repair charges

LDW responsibility

Damage Category

Amount Outstanding -

First, the lesser of the following is determined:

a.) LDW responsbility or

b.) the sum of all vendor repair charges plus 3rd party costs less 3rd party recovery.

Second, the lesser of the above minus the damage amount refunded plus the damage amount charged.

Result is the Amount Outstanding.


If the "Detail" version is selected, under each Damage Report the following will be shown:

History Service Code and Description

Vehicle History Description

History Close Date

History Notes (Vendor Name)