Prior to producing this report, the following set up is necessary:
Edit Optional Items
A field on the first screen is used to designate whether options fall into the category of "Other Royalty Revenue" or "Non-Royalty Revenue". Refer to the chapter titled Edit Optional Items for detailed instructions.
Edit Licensee Fee
A record must be set up for each Posting Company. It is in this record where the percentage royalty rate is entered and the transaction rate that is applied to closed RAs. These rates are used by the Licensee Fee Report to generate its calculations. Refer to the chapter titled Edit Licensee Fee for detailed instructions.
Customer File
(For Hertz users) A Hertz charge card account number must be placed in the FOP field in the customer record for the licensee owned operations.
To access the program, type FEERPT (RET) at any menu "OPTION:" field or the appropriate number on the Hertz Australia Menu. The screen will then display:
| OPTION: __ LICENSEE FEE REPORT 1 Comp to invoice ALL 2 Start Date 10-01-22 3 End Date 10-31-22 4 Brand 5 Print/Display/CSV P Printer: /dev/tty 6 Oracle Account 1PRINT 2 3ERASE 4 5 6 7HELP 8 |
Enter data as follows:
|
1. COMP TO INVOICE |
When CARS+ is operated in a shared environment, a corporate entity and/or several licensees use the same operating company, but their transactions are posted to separate accounting companies. It is in the Location File where a "Posting Company" (accounting company) number is entered for each location. Enter the Posting Company number for the organization or press (RET) to include ALL companies. PRESS (RET) |
| 2. Start Date |
Using your selected date format, enter the Starting Report date. Press RET to default to today's date. EXAMPLE: Press (RET) |
|
3. End Date |
Using your selected date format, enter the Ending Report date. Press RET to default to today's date. EXAMPLE: Press (RET) |
| 4. Brand |
For rental operations which have rental locations under more than one
rental brand (Dollar/Thrifty or Avis/Budget, etc.), the Brand ID
identifies which brand applies to the transaction. Enter into this
field a two character code to represent the brand that this location
uses. EXAMPLE: Type AV (RET) Other brand codes are: ZE for Hertz; ZR for Dollar; ZT for Thrifty. User tip: Reservation interface programs can be set to populate the Brand ID field on reservations received through such an interface. The user has the ability to change the Brand ID on the Reservation by accessing the field directly in the Misc. subwindow. The Brand ID field is not accessible from the RA Open program. |
|
3. PRINT/DISPLAY/CSV |
P = Print a hard copy of this report on your terminal's assigned printer. See the Edit Terminal Records Chapter for instructions on how to assign printers. D = Display this report on this screen. See the General Data Entry Instructions Chapter on how to control the screen display. C = Create a CSV file and send to the local PC. In order to get the CSV file, the CARS+ Report Printer must be set to a value that causes the output to be opened or saved as a file. For most users, the value of CSV will work for this purpose. Please refer to the chapter for Edit Terminal Records or Change User Environment for more information on setting up printing to a file and/or opening a file in the default program for that file. EXAMPLE: Type P (RET) |
| 6. Oracle Account |
If interfacing into Oracle, enter a 4 digit G/L account account number as the balancing account for the debt fee. |
PRESS "F1" AT "OPTION:" TO BEGIN .
Notes about this report:
T & K Revenue - this is the sum of Time, Miles (Kms), less Discounts, Customer Service Adjustments, and Promos.
Other Royalty Revenue - this is the sum of all Options that are marked with a "Y" in the "Pay Royalty" column in Edit Optional Items File.
Non-Royalty Revenue - this is the sum of all Options that are marked with a "N" in the "Pay Royalty" column in the Edit Optional Items File as well as the option defined in the Edit Licensee Fees as the "Corp Option (prepaid tolls).
Taxes - this is the sum of all options not included in the above categories that are designated as tax-type options.
The Royalty Revenue is totaled and multiplied by the royalty percentage designated in the Edit Licensee Fees control file to arrive at the "Royalty" amount.
Extra lines are provided for entering manual RAs if necessary.The number of closed RAs is multiplied by the transactions fee designated in the Edit Licensee Fees control file to arrive at the "Transaction Fee" amount.
In the summary table after the line showing totals, a line shows the corporate option (prepaid tolls), percentage, and resulting calculation. (These fields are defined in the Edit Licensee Fees.)
Next is a section for reservation fees. The closed RAs are sorted by the OKC source code (as defined in Edit OKC Source Codes. Shown for each source are: the number of RAs multiplied by the charge per reservation.
GST is then calculated on the royalty and the fees. Once GST is added in, the Total Payable amount is printed followed by a blank line or manual transactions.