Use this program to:
  • Report all Petty cash transactions at a single location or all receipts taken at all locations.
Masking Credit Cards: When the system is configured to mask credit card numbers, most of the digits in the credit card number are replaced with a series of "X"'s. This is true regardless of the user running the report. User tip: Users that are exempt from masking (a field in their User Access record controls this) can access a full credit card number if necessary by doing the following: Access a search of the Dep/Pay File from Reservations, RA Open, RA Close, etc. Find the record, then select it from the search. A prompt for the username and password will appear. If approved, the full credit card number and expiration date will appear in a pop-up window. Refer to the chapter of the manual titled Overview - Masking Customer Data for full details in how to set up and use the masking logic in CARS+.

User tip: For operations using the net tour logic (also known as ghost tour logic) and entering tour vouchers through the Special Documents subwindow, be aware that net tour vouchers are not part of the Deposit/Payment File. Since it is the records from the Dep/Pay file that make up this report, net (ghost) tour vouchers are not shown on this report.

This report can be configured to run automatically from the CARS+ Report Driver. Users interested in this feature should contact Thermeon's Customer Support Dept. for further information.

To access the Cash Receipts Report program, type PTYRPT (RET) at any menu "OPTION:" field or the appropriate line number on the Petty Cash Menu under the Rental Accounting Menu.The screen will then display:

OPTION: __ CASH RECEIPTS REPORT

1 Location TUS
2 Start Date 10-20-12
3 End Date 10-20-12
4 Include Distribution? Y/N Y
5 Posted, Unposted,or Both? B P)osted, U)nposted,B)oth
6 Print/Display P Printer: prtspool




1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

5. LOCATION

Enter up to 6 alphanumeric characters to indicate the Customers Pick-Up Location.

Enter:

1.Up to 6 alphanumeric characters to select a single location.If a location is specified, only those transactions that were coded with that location will be reported. Press (RET) to default to your location.

2.A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+".

3."ALL" to include ALL locations.

Note: Your user access may be limited as to the locations for which you can run this report. If your access is restricted and you attempt to enter a location or location group which is outside your allowed parameters, the following message will be displayed at the bottom of the screen and your selection will be ignored:

RESTRICTED REPORT LOCATION

EXAMPLE:Press (RET)

2. START DATE

Using your selected date format, enter the Starting Date.Press RET to default to today's date.

EXAMPLE:Type 101912 (RET)

3. END DATE

Using your selected date format, enter the Ending Date.Press RET to default to today's date.

EXAMPLE:Type 101912 (RET)



Enter up to 6 alphanumeric characters to indicate the Customers Pick-Up Location.

Enter:

1.Up to 6 alphanumeric characters to select a single location.If a location is specified, only those transactions that were coded with that location will be reported. Press (RET) to default to your location.

2.A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+".

3."ALL" to include ALL locations.

Note: Your user access may be limited as to the locations for which you can run this report. If your access is restricted and you attempt to enter a location or location group which is outside your allowed parameters, the following message will be displayed at the bottom of the screen and your selection will be ignored:

RESTRICTED REPORT LOCATION

EXAMPLE:Press (RET)
4. INCLUDE DISTRIBUTION?
 Enter:

Y = Yes, the General Ledger Accounts distributions for each transaction will print on an additional line.

N = No, the General Ledger Accounts distributions will not print.

EXAMPLE: Type Y (RET)

5. POSTED, UNPOSTED, OR BOTH

Enter 1 alpha character to select the records to be printed.

P = Print ONLY Posted Transactions

U = Print ONLY Unposted Transactions

B = Print both posted and Unposted Transactions

EXAMPLE:Type P (RET)

14. PRINT/ DISPLAY

Enter:

P = Print a hard copy of this report on your terminal's assigned printer or send it as an e-mail message. See the Edit Terminal Records Chapter for instructions on how to assign printers and send reports as e-mails.

D = Display this report on your terminal screen. See the General Data Entry Instructions Chapter on how to control the screen display.

EXAMPLE:Type P (RET)

The screen will then display:

OPTION: __ CASH RECEIPTS REPORT

1 Location TUS
2 Start Date 10-20-12
3 End Date 10-20-12
4 Include Distribution? Y/N Y
5 Posted, Unposted,or Both? B P)osted, U)nposted,B)oth
6 Print/Display P Printer: prtspool

1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN PRINTING.