The Res Incentive Report is design to report reservations by the employee who originally created the reservation and to calculate an incentive percentage on the revenue. The report includes edits and new reservations within a date range.

To access the Reservation Agent Incentive Report and Update program, type AGINRP (RET) at any menu "OPTION:" field or the appropriate line number on the Additional Reservation Programs Menu. The screen will display:

OPTION: __ RESERVATION AGENT INCENTIVE REPORT

1 Start Activity Date 03-01-11
2 End Activity Date 03-31-11
3 Closed Rental AgreementsI I)nclude, E)xclude, O)nly
4 Res Agent ALL
5 Web Reservations E I)nclude, E)xclude, O)nly
6 Incentive per Res (%) 1.00
7 Require Deposit(Y/N) Y
8 Required Deposit($) 300.00
9 Agent Loc TUS
10 Print/Display P Printer: /dev/tty




1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. START ACTIVITY DATE

Using the selected date format, enter a starting date for edits and new reservations, or press (RET) for the first date of the previous month. (The date fields use the reservation modification date.)

EXAMPLE: Press (RET)

2. END ACTIVITY DATE

Using the selected date format, enter an ending date for edits and new reservations, or press (RET) for the last day of the previous month.

EXAMPLE: Press (RET)
3. CLOSED RENTAL AGREEMENTS
 Enter:
I = include reservations where the RA is closed.
E = exclude reservations where the RA is closed.
O = limit the report to only reservations where the RA is closed.
EXAMPLE: Press (RET)

4. RES AGENT

To limit the report to reservations made by a single employee, enter up to 6 alphanumeric characters for their user code. Press (RET) to include all employees.

EXAMPLE: Press (RET)

5. WEB RESERVATIONS

Enter:

I = include reservations that were created on the website.
E = exclude reservations created on the website.
O = limit the report to only reservations created on the website.
EXAMPLE: Press (RET)

6. INCENTIVE PER RES

Enter the percent for the incentive. This is calculated on time revenue less discounts.

EXAMPLE: Type 2.25 (RET)

7. REQUIRE DEPOSIT (Y/N)

This field is used to limit the incentive to reservations that had a deposit (see next field for the minimum amount). Enter:

Y = only reservations with a deposit which meets the minimum set in the next field will be considered for incentives.

N or blank = reservations with and without deposits can be included.

EXAMPLE: Press (RET)
8. REQUIRED DEPOSIT ($)
 If a deposit is required for the reservation to be included in the report (see previous field), enter the minimum deposit amount. Reservations with no deposit or a deposit less than this amount will be listed but no incentive will be calculated on them. The default for this amount is set in the Edit RV Control Record.

EXAMPLE: Type 300 (RET)
9. AGENT LOC
 To limit the report to reservations for agents at a certain location, enter the location code. (This field defaults to the user's location.)

EXAMPLE: Press (RET)

10 . PRINT/ DISPLAY

Enter:

P = Print a hard copy of this report to the assigned printer or send it as an e-mail. See the Edit Terminal Records Chapter for instructions on how to assign printers and send reports as e-mails.

D = Display this report to the screen. See the General Data Entry Instructions Chapter on how to control the screen display.

EXAMPLE: Type P (RET)

PRESS "F1" AT "OPTION:" TO BEGIN.

The following prompt will display:

DO YOU WISH TO MARK RESERVATIONS AS INCENTIVIZED?

Enter:

Y = Mark these reservations as having had the incentive calculated.

N = Do not mark these reservations in such a manner.

A similar program, Reservation Agent Incentive Report (shortcut AGiNRO) reports the same data but does not provide the option of marking the reservations as having had their incentive calculated.


READING THE REPORT


Column heading
 Comments
Res #
 The CARS+ assigned reservation number.
Name
 First initial and last name of the renter.
RA Number
 For filled reservations, the RA number.
Rate Code
 Rate product
Discount
 Amount of the discount if there is one.
Deposit
 Amount of the deposit
Basis Amt.
 Time, miles/kms, drop charges, less discounts
Days
 Reservation days (not actual rental days)
Total Revenue
 Total charges (does not include security deposit, auth pad), fuel and taxes and fees that are defined in the Optional Items file as types 'T',
't' or 'f'.
Open Location
 Opening location
Incentive
 Calculated incentive
Return Date
 Return date on the reservation.


User tip: When a RA is open due to being processed in Reopen RA, not that the revenue will be zero. (The reopen program wipes out the revenue calculations in the charge records.)