I. INTRODUCTION

This chapter outlines the unique set up and renting process for electrically powered vehicles.

CARS+ supports four very different means of charging a renter for battery usage:

1. The first method charges for the difference between the battery charge level at close as compared to the charge level at Open. Therefore, a vehicle that went out with an 80% battery charge and returns with a 50% charge will be billed for the 30% difference.

2. The Second method offers the ability to apply the Traditional (PREPURCHASED FUEL) method at the time of rental. This method would apply the total price per KW hour to recharge the battery at RA OPEN.

3. The third method adds a single flat fee to a rental agreement for an average battery use fee if the vehicle does not return with the same or greater charge level than it went out with.

4. The fourth method is to import into CARS+ the fees for recharging the battery during the life of the rental. When this is used, one of the three methods listed above are used to apply a final charge at the return of the vehicle. Charging for the use of battery charging stations during the life of the rental is itself available in two forms:

The remainder of this chapter is divided between the first three methods of charging for the use of the battery at the time of close. Even if you plan on using the second or third method, read the first section as well. Many of the set-up steps are identical for the two methods. The discussion of the second third methods will only mention those things that are different from the first method.

If you are interested in importing charge data from charging stations, the fourth method, contact Thermeon Customer Support for information.

In order to process a rental, a fuel level, fuel type, and fuel rate are required. For electrically powered vehicles:

• The fuel level is the amount of charge in the battery. This is measured in percents of 100.
• The fuel type is "E". This is what turns on the electric vehicle logic.
• The fuel rate is the rate that the renter is charged for each Kilowatt hour of the battery charge used.

These items must be kept in mind during the set up for electrically powered vehicles.


A. SET UP

1. EDIT MODEL CODES

Page 1: "Special Logic" fields when Fuel type "E" is used.

Field 12: Tank size will change to "Max KWhrs" this should be set to the total number of Kilowatt hours the batteries can hold when fully charged.
Field 14: Fuel type - this must be set to "E" (for Electric).

Field 15: Est MPG will change to "KM/Chg" - enter the estimated number of miles per KW hour.

These fields will be used for vehicle exchanges and at RA Close when the answer to the following questions is "N":

"CALC CHARGE ON BATTERY LEVEL (Y) OR DISTANCE TRAVELED (N)"

(Fuel will be based on distance traveled.)

Example as set here Closing a RA: Vehicle traveled 40 miles.

Message is: "40 MILES DRIVEN, FUEL CHARGE $ 0.50 - OK?"

(This is the distance of 40 miles. Divided by the entry in field 15, (KM/Chg), of Edit Model Codes (20), Multiplied by entry in field 7, (Closed price) of Edit Fuel Rates listed below at ($0.25).


User tip: If the tax rate for electric vehicles is different from the rest of the fleet, a unique Tax Code can be applied to electric vehicles. Refer to the chapter Edit Model Codes for details. CARS+ can even support a tax per mile driven on EVs as is required in many states in Australia.

Example:

OPTION: __ EDIT MODEL CODES (Page 1 of 2) 1 Model LEAF 21 Tax Code 2 Year 21 22 Phone Incl 3 Description LEAF EV 4 Class CCAR 23 Annual Fee 5 Surcharge 24 Fuel Code 6 Doors 2 25 Fuel Card Rate 7 Make NISSAN 26 Model Option 8 Type 27 Charge Option 9 Group 28 Alt. Model 10 Eng Size 29 RSA Warranty 11 Options 30 Damage Type 12 Max KWhrs 24.5 31 Inv Option 13 Not Used 32 Inv Opt Chg 14 Fuel type E 33 Alt. Model2 15 KM/Chg 20 34 Ground Odom 16 Pricing code 1 35 Carbon/Km 17 Post code 1 36 Car Graphic 18 Service flags 1100000000 19 VIN 1st 8 Mod Date Time 20 Replacement Cost Mod Employee 1SAVE 2NEXT 3ERASE 4CLONE 5BACKUP 6 7HELP 8NXT PAGE

The maximum charge that can be held by the batteries in this vehicle is 24.5 Kilowatt Hours.

2. VEHICLE INVENTORY CONTROL

Similar to in-fleeting any vehicle, use the Model Code so that the fields will be set properly.

Note that when the fuel level is set to "E" for Electric Vehicle, that field 12 changes from "Est MPG" to "Est Mls/KWhrs".

Example:

OPTION: __ VEHICLE INVENTORY CONTROL (Page 1 of 4) 1 Vehicle # LEAF 20 VIN 2 License Entity 21 Engine Blk # 3 License A234ABC 22 Security Code 23 Fleet Type 4 Year Model/Prod 21/21 24 2nd Security Code 5 Model LEAF EV 25 Notes 6 Make NISSAN 26 Damage 7 Class CCAR 27 Service Flags 1100000000 8 Type 28 Owning City 9 1st tank size 24.5 (Name) 10 2nd tank size Parked at 11 Fuel type E 29 Curr status 12 Est Mls/KWhrs 20 Last Transmit 13 Pricing Code 1 30 Alt ID # 14 Post Code 1 31 Phone ID 15 Color Phone Curr Reading 16 Purchase odom 10 32 Neverlost Ind N 17 Tab # 33 Key # 18 Model Options 34 Unit Owned 19 Veh Options Last Physical Inv 35 Lot No 1SAVE 2NEXT 3ERASE 4 5BACKUP 6SEARCH 7 8NXT PAGE

3. EDIT FUEL RATES (Fuel Control Files Menu)

Set up a rate for "E" type fuel. This will be the charge for electricity per Kilowatt hour used. The feature Edit Vehicle Control Record shown below (Section D) must be set to "Y" to "charge the customer for the battery recharge.

User Tip: There is a feature in the Edit Misc Control File that defines what the battery level reading should reflect at RA Open. This can also be set by location in Edit Locations. The location record take precedence. This offers the option to require the user to enter the battery level at the time of RA Open, or to have the battery reading to indicate the level at its last return.



Example:

OPTION: __ EDIT FUEL RATES 1 Location STL 2 Fuel Type E 3 Priv Code 4 Effective Date 02-01-16 5 Term Date 6 PrePurchase Price 0.25 7 Close Price 1.50 8 OPT2 Price 9 OPT2 KM 10 Top Off Fee 11 Ask Top Off Fee 12 Top Off Miles 13 Close Srchg 14 EV Min Pct 15 EV Min Opt 16 EV Grace Pct 17 FPO Option 18 Close Option 1SAVE 2NEXT 3ERASE 4PREV 5BACKUP 6 7HELP 8

In the above example the EV vehicles at the Saint Louis location, will be charged $4.00 for each Kilowatt hour used.

USER TIP: Fields 14 (EV Min Pct) and 15 (EV Min Opt) can be set to charge a flat fee for any electric vehicle that returns below the set percentage listed here. This can be helpful for facilities that may not have a charging station on site. The percentage set here should reflect the satisfactory battery allowance to get the vehicle to the nearest charging facility.

To charge this flat fee when the return of an electric vehicle returns below this minimum battery percentage set in field 14, a new Option Code must be created in EDIT OPTIONAL ITEMS and this new option code should be entered in this field, "EV Min Opt".

OPTION: __ EDIT OPTIONAL ITEMS FILE Page 1/6 # *Opt Short Typ GL Echo Allow INS Pass Rpt as WebRes Pay Send to # *Code Desc Flg Acct Cls Qty Only Thru Rev Visible Royalty Seamless 01 EVCHG EV FLTFEE O 4190 M 02

2. EDIT OPTION RATES (Option Control Files Menu)

As with other options, set up the rate. In the column "Cl Mt" (calculation method) enter "F" for flat fee.

OPTION: __ Edit Option Rates Page 1/7 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 EVCHG 1-01-21 F 30.00 02

The set up could look like this in EDIT FUEL RATES (Fuel Control Files Menu). Example:

OPTION: __ EDIT FUEL RATES 1 Location LAX 2 Fuel Type E 3 Priv Code 4 Effective Date 010121 5 Term Date 6 PrePurchase Price 7 Close Price 0.25 8 OPT2 Price 9 OPT2 KM 10 Top Off Fee 11 Ask Top Off Fee 12 Top Off Miles 13 Close Srchg 14 EV Min Pct 20 15 EV Min Opt EVCHG 16 EV Grace Pct 17 FOP Option 18 Close Option 1SAVE 2NEXT 3ERASE 4 5BACKUP 6 7HELP 8

In this example the flat fee ($30.00) will auto apply to the RA if the vehicle is returned below the (Ev Min Pct) of 20% at RA CLOSE.

NOTE: You will need to turn this feature on In Edit Misc Control fields, "Check-out EV Level." Set this field to "8" to allow for the flat fee to be charged at RA Close. If this feature differs by location this can be set in Edit Locations. The setting in Edit Locations will take precedence.

4. EDIT ELECTRIC VEHICLE CONTROL RECORD (Fleet Control Files Menu)

The Electric Vehicle Control File (field 1) must be set up to charge the customer to recharge the battery as set in Edit Fuel Rates.

A vehicle that is returned with the battery 99 percent charged would normally register at 7/8 (as it's less than 100%). But since most EV manufacturers recommend NOT charging to a full 100%, set up records in this control file that will convert percentages to a reasonable battery level in 8ths and define what you consider a "FULL CHARGE".

To access the Electric Vehicle Control Record, type EDTELV (RET) at any menu "OPTION:" field or the appropriate line number on the Fleet Control Files Menu

The screen will then display:

OPTION: __ EDIT ELECTRIC VEHICLE CONTROL RECORD 1 CDPID 2 Charge for Battery 3 Print Battery Level 4 Print Battery Cap 5 1/8 Pct 6 2/8 Pct 7 3/8 Pct 8 4/8 Pct 9 5/8 Pct 10 6/8 Pct 11 7/8 Pct 12 8/8 Pct 13 Print Batt Desc 1SAVE 2NEXT 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. CDPID	Enter up to 10 Alpha Numeric characters that represents the CDPID record. (This field is not required) EXAMPLE: Press (RET)
2. CHARGE FOR BATTERY	Do you want to charge the customer to recharge the battery? (Yes or No?) EXAMPLE: Type Y (RET)
3. PRINT BATTERY LEVEL	Do you want to print the battery level on the RA? (Yes or No?) EXAMPLE: Type Y (RET) Please contact Thermeon Customer Support to have your RA print program altered for this feature.
4. PRINT BATTERY CAP	Do you want to print the battery capacity on the RA? (Yes or No?) EXAMPLE: Type Y (RET) Please contact Thermeon Customer Support to have your RA print program altered for this feature.
	In the following fields (4-11), enter the percent value at which to round up to the specified battery level in eighths. NOTE: These fields are optional. If blank, the "straight" mathematical calculation will be used, e.g., 38% = 3/8.
5. 1/8 PCT	Enter the percent at which the battery level should be rounded up to 1/8 (full). EXAMPLE: Type 10 (RET)
6. 2/8 PCT	Enter the percent at which the battery level should be rounded up to 2/8 (full). EXAMPLE: Type 20 (RET)
7. 3/8 PCT	Enter the percent at which the battery level should be rounded up to 3/8 (full). EXAMPLE: Type 30 (RET)
8. 4/8 PCT	Enter the percent at which the battery level should be rounded up to 4/8 (full). EXAMPLE: Type 40 (RET)
9. 5/8 PCT	Enter the percent at which the battery level should be rounded up to 5/8 (full). EXAMPLE: Type 50 (RET)
10. 6/8 PCT	Enter the percent at which the battery level should be rounded up to 6/8 (full). EXAMPLE: Type 60 (RET)
11. 7/8 PCT	Enter the percent at which the battery level should be rounded up to 7/8 (full). EXAMPLE: Type 70 (RET)
12. 8/8 PCT	Enter the percent at which the battery level should be rounded up to 8/8 (full). This is the percentage CARS+ will use to define a fully charged battery. Example: Type 80 (RET)
13. PRINT BATT DESC?	This field is used to print a different description on the Rental Agreement from what would normally print from the "Long Description Code" that is listed in the Edit Optional Items Record. Enter up to 50 alphanumeric characters that represents the new description here. Example: Type BATTERY (RET) Please contact Thermeon Customer Support to have your RA print program altered for this feature.

Examples of percents:

OPTION: __ EDIT ELECTRIC VEHICLE CONTROL RECORD 1 CDPID 2 Charge for Battery Y 3 Print Battery Level Y 4 Print Battery Cap Y 5 1/8 Pct 10 6 2/8 Pct 20 7 3/8 Pct 30 8 4/8 Pct 40 9 5/8 Pct 50 10 6/8 Pct 60 11 7/8 Pct 70 12 8/8 Pct 80 13 Print Batt Desc BATTERY 1SAVE 2NEXT 3ERASE 4 5BACKUP 6 7HELP 8

The conversion from charge percent to eigths always rounds down to the nearest percentage.

EXAMPLES:

If the vehicle checks in with 45% battery level, it will be converted to a battery level of 4/8.

If the vehicle checks in with 61% battery level, it will be converted to a battery level of 6/8.
If the vehicle checks in with 85% battery level, it will be converted to a battery level of 8/8.

PRESS "F1"AT "OPTION:" TO SAVE THE RECORD.

OPTION: __ RA OPEN 1 Name(L/F/T) LAMPERT/LAURA/* 11 Ret Dt/Tm 03-04-16/0800 2 Address XX XXXXXXX XXX 12 Ret Loc/Drop STL/* 3 C/S/Z XXXX/XX/XXXXX 13 Veh/Cl/Odo/B ELEC01/CCAR/10/8 4 Ph/DOB/Gen 803-555-1212/06-06-60/F 14 Rate/Cl/Ppd RETL/CCAR/N 5 Locl Cnt * 15 Cell Phone 701-555-1212 6 Li/St/Ex/Ver 4564XXX/SC/02-02-18/* 16 Empl/Drw AMM/1 7 FOP/#/Ex/LOA VI/4XXXXXXXX0111/02-16/*/* 8 Ath#/Amt/Cur/RoE */*/*/* 9 Sr/Ty/ID */*/*/* 10 Notes * 17 E-Mail LLAMPERT@EMAO-Sub Windows F1=SAVE F2=SWIPE F3=ERASE F6=SEARCH F8=ESTIMATE

User Tip: To access the Pop-UP window to change the percentage amount on (Field 13d, "F" fuel level), use the Shift F/7 function key, by typing directly from field 13 "///shift F/7".

Example:

OPTION: X_____________ RA OPEN STL00275 OPEN 1 Name(L/F/T┌──────────────────────────────────────────────────┐ 03-04-16/0820 2 Address 12│ │ 3 C/S/Z CO│Enter Battery Charge Percent 90 │ CAR/10/8 4 Ph/DOB/Gen│ │ R/N 5 Locl Cnt *└──────────────────────────────────────────────────┘ 6 Li/St/Ex/Ve /Drw TEST/1 7 FOP/#/Ex/LOA MC/5413*0681/12-22/*/* 8 Ath#/Amt/Cur/RoE */*/*/* 9 Sr/Ty/ID */*/*/* 10 Notes * 17 E-Mail JULIE@TEST.CO-Sub Windows

2. RA CLOSE

Enter the meter reading as a percentage in the Pop-Up window that will appear, press return and Cars+ will load this amount in field (1b) showing the amount of the charge remaining.
If applicable the electric fuel charge will be calculated and loaded in Field (1c).

OPTION: ______________ RA CLOSE #STL00275 1 Miles/Fuel┌──────────────────────────────────────────────────┐ Total T&M │ │ Total Non-│Enter Battery Charge Percent 20 | 12-22 2 Discount │ │ 3 Tax/Surcha└──────────────────────────────────────────────────┘ ATS Subtotal-1 C-Option Charges date:02-29-16 1058 Less Dep/Reimb * D-Payments odom: 10 8 Less Payments * E-Other Charges veh#:ELEC01 4 Change Back * F-RA Open Bill-To: Balance * O-Other Windows N-Notes

3. EXCHANGES

If the vehicle returning is an electric powered vehicle, enter the amount of the charge remaining as a two character percentage in the pop up window.

Note that electric powered vehicles and gas/diesel powered vehicles may be exchanged for each other.

Note: A field in the Edit Main Control Record ( "Fuel Chg on Exch" ) can be used to turn off the fuel or battery charge calculation on all exchanges. When that logic is in place, there is no fuel or recharging charged on an exchange regardless of the percent level when returned.

OPTION: X_____________ RA OPEN STL00275 OPEN 1 Name(L/F/T┌──────────────────────────────────────────────────┐ 03-04-16/0820 2 Address 12│ │ 3 C/S/Z CO│Enter Battery Charge Percent 20 │ CAR/10/8 4 Ph/DOB/Gen│ │ R/N 5 Locl Cnt *└──────────────────────────────────────────────────┘ 6 Li/St/Ex/Ve /Drw TEST/1 7 FOP/#/Ex/LOA MC/5413*0681/12-22/*/* 8 Ath#/Amt/Cur/RoE */*/*/* 9 Sr/Ty/ID */*/*/* 10 Notes * 17 E-Mail JULIE@TEST.CO-Sub Windows OPTION: ______________ EXCHANGE 1 Odom/Btry/Chg */9/* (elapsed= 0) Total# of Exch 2 Curr veh notes * 8 Empl/loc TEST/STL 3 Status in A From/To RA# */* 4 Damage in/out */* 5 Parking Loc/Lot * Rtrn veh/lic/odom/btry ELEC0/LICELEC01/10/8 6 Misc Chgs * 9 Temp. or Perm.? 7 Date/time 03-04-22/1738 10 Note 1 * 11 Note 2 * 12 Note 3 *

4. THE CHARGE CALCULATION

Using the screens illustrated above, the battery calculation works as follows:

Data:
The vehicle checked out with a battery level of 77%
It checked back in with a battery level of 47%

Calculation:
1. Using the Electric Vehicle Control Record, the check out battery level of 77% was convert to 7/8ths.
2. Again using that control record, the check in battery level of 47% was converted to 4/8ths. But the eighths tank level IS NOT USED IN THE CALCULATION OF THE CHARGE. Eighths are only calculated to support rental data warehouses that have not been enhanced to support Electric Vehicles.
3. 77% minus 47% equals 30% of the battery KW hrs were used.
4. NOTE: the calculation is based on the difference in battery level percentages, NOT the subtraction of the two battery level expressed in eighths (7/8- 4/8).
5. 30% of the full charge of 24.5 KWH of the Nissan Leaf car = 7.35 KWH used.
6. At the rate of $0.25/KWH the battery charge at return will be = $1.84.

Additional Calculation rules:
1. The renter is never charged for returning a vehicle with a battery level that is greater than or equal to the percent defined as 8/8ths (full) in the Electric Vehicle Control record. For example, if 80% is defined as full and a vehicle goes out on rent with it's battery charged to 87%, if it returns with an 80% battery level there will be NO battery charge calculated, even though it returned 7% less. That is because 80% is defined as a full charge.
2. A second charge can be added to a rental if the vehicle is returned with a battery level that is less than what is defined as a minimum (Fields 14 and 15) on Edit Fuel Prices.

OPTION: __ EDIT FUEL RATES 1 Location STL 2 Fuel Type E 3 Priv Code 4 Effective Date 02-01-23 5 Term Date 6 PrePurchase Price 0.25 7 Close Price 1.50 8 OPT2 Price 9 OPT2 KM 10 Top Off Fee 11 Ask Top Off Fee 12 Top Off Miles 13 Close Srchg 14 EV Min Pct 15 EV Min Opt 16 EV Grace Pct 17 FPO Option 18 Close Option 1SAVE 2NEXT 3ERASE 4PREV 5BACKUP 6 7HELP 8

In Field 6 = Enter the price per KW hours to be used as part of the Prepurchased option on the Open RA screen. If a renter chooses to prepay for a full charge at open the price listed here will be charged per KW hour for the amount listed from the Vehicle File for this option charge. (This rate multiplied by the MAX KW Hrs listed in Field 9 from the Vehicle Inventory Control Field)

If you choose not to offer this charging option, leave this field blank. If a rental agent mistakenly offers this Prepurchased Option at open, a warning message will display indicating that the option is not available.

1. EDIT OPTIONAL ITEMS (Option Control Files Menu)

To charge the flat fee for battery use, you must first create a new Optional Item. Example:

OPTION: __ EDIT OPTIONAL ITEMS FILE Page 1/6 # *Opt Short Typ GL Echo Allow INS Pass Rpt as WebRes Pay Send to # *Code Desc Flg Acct Cls Qty Only Thru Rev Visible Royalty Seamless 01 EVCLOS EV FLTFEE O 4190 M 02

User Tip: The "M" in the "Allow Qty field" = Multiple. This allows for multiple charges of the same product to be charged on one rental agreement as separate charges. Example: For Electric Vehicles that may be charged a flat fee for not returning the vehicle with a full battery charge, can also be charged the same flat fee for any vehicle exchanges that may occur during the course of the rental that were not returned with a full battery charge.

2. EDIT OPTION RATES (Option Control Files Menu)

As with other options, set up the rate. In the column "Cl Mt" (calculation method) enter "F" for flat fee.

OPTION: __ Edit Option Rates Page 1/7 # *Loc *Option Cl Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Cu *Eff Date Mt Rate Rate Rate Rate 01 EVCLOS 1-01-21 F 50.00 02