1. FROM CURRENCY CODE

Enter up to three alpha characters of the "Abbreviation" field from the Edit Currency Codes file for the foreign currency that is to be exchanged to the local currency. Refer to the chapter on Edit Currency Codes for more details.

EXAMPLE: For Canadian Dollars, type CAD (RET)

User tip: Depending upon the formats being used, this code may print on invoices and/or reservation confirmations.

Enter up to three alpha characters of the "Abbreviation" field from the Edit Currency Codes file for the local currency that is to be exchanged into. Refer to the chapter on Edit Currency Codes for more details. This field may be left blank if all rental locations use the same local currency.

EXAMPLE: For US Dollars, type USD (RET)

3. POSTING COMPANY

The majority of CARS+ users (those who do not use a shared system) should leave this field blank.

For CARS+ users with shared systems, a posting company number is entered on page 2 of the Location record to identify to which entity the location belongs. The posting company number is also the heart of the firewall logic on shared systems and, as such, access to this field may be limited.

Users may access this field if:

a. The posting company for their default location is the posting company number entered here.

b. If the posting company field of their default location is blank, any posting company number is accepted in this field.

An exchange rate record with a posting company number (that matches the location's posting company number) takes precedence over an exchange record without a posting company number.

EXAMPLE: Press (RET)

This field is provided for Hertz operations outside of the US. For all other users, this field MUST be left blank.

Generally, the value stated on a Hertz Stated Value Voucher (SVV) and the hidden rate on ghosted tour vouchers is given in USD. When a voucher is added to a RA, it is necessary to convert its USD value to a domestic currency value. The exchange rate used on these documents is NOT the publicly published exchange rate, but rather a more constant rate that is set by OKC. Activating this feature will affect both S Subwindow (IT-based) and V Subwindow (customer/rate-based) tours. The alternate exchange rate will apply to the entire RA, that is to both the in-voucher and out-of-voucher charges. To activate this feature, please contact Thermeon Customer Support and ask them to set up GVT record "NETEXCHG". Records in this file with this field blank are used on all other types of rentals.

To limit this exchange record to just Hertz SVV and tour vouchers, enter in this field the code from the Alpha Value field of the NETEXCH GVT record.

EXAMPLE: Type US (RET)

5. EFFECTIVE DATE

Using the selected date format, enter the date when this exchange rate takes effect. The rate entered in Field # 4 will remain in effect until another record for this currency with a more recent effective date and time is reached.

EXAMPLE: Type 090104 (RET)

6. EFFECTIVE TIME

Using your selected time format, enter the time when this exchange rate takes effect.

EXAMPLE: Type 1200 (RET)

1. Enter data in fields 1 through 4.

2. With the cursor in the Effective Date field press the F6 function key.

3. At the bottom of the screen will appear the prompt "ENTER DATE/TIME:"

4. Enter the date and time for the record that will be in effect at that time. For example, entering 010605/0800 may return the rate record effective midnight January 1st 2005 as no other records exist with an effective between 01-01-05 and the requested date of 01-06-05. The date and time entered here can either be for a date in the past or the future. If no time is entered, it's assumed to be 0000.

7. DIVIDE BY RATE

Note: Fields 7 and 8 on this screen work together. That is, entry of data in one of the fields causes an automatic calculation which is entered in the other field.

The "divide by" rate is used to convert the foreign currency to your local currency.

The "Multiply by" rate is used to convert your local currency to a foreign currency.

Enter the rate that should be used to convert this foreign currency to your local currency. This rate can be greater or lesser than one and should be expressed as a decimal number. Prices entered on a foreign currency Rates Record will be divided by this exchange rate when opening a RA. The results will yield the local currency rate for the rental. Foreign currency accepted on a reservation or RA will be divided by this exchange rate to yield the equivalent amount in local currency.

Numbers entered may have up to 4 digits to the left of the decimal point and up to 6 digits to the right of the decimal point.

EXAMPLE 1: Type 1.5663

In this example, if the Edit Rental Rules/Rates record shows a foreign rate of $60 per day, the daily rate in your local currency will be achieved by dividing $60 by the Exchange Rate entered here: (60 / 1.5663) which would yield a local rate of $38.31.

8. MULTIPLY BY RATE

Note: Fields 7 and 8 on this screen work together. That is, entry of data in one of the fields causes an automatic calculation which is entered in the other field.

The "divide by" rate is used to convert the foreign currency to your local currency.

The "Multiply by" rate is used to convert your local currency to a foreign currency.

Enter the rate that should be used to convert your local currency to this foreign currency. This rate can be greater or lesser than one and should be expressed as a decimal number.

Amounts entered in local currency and converted to a foreign currency will be multiplied by the rate in Field 5.

EXAMPLE 3: Type .6778

In this example, assume you need to determine the amount of a foreign currency needed to make up $200 of your local currency. The $200 amount will be multiplied by the rate entered. (200 x .6778 = 135.56) So $200 of local currency equals $135.56 of foreign currency at this rate.

ENTERING DEPOSITS AND PAYMENTS: Foreign currency amounts entered as deposits on the Reservations and RA Open screen and as payments on the RA Close screen can be entered in two ways.

The amount of foreign currency accepted can be entered. CARS+ will convert it to the equivalent in your local currency.

To determine the amount of a foreign currency that is necessary to meet a certain deposit or payment amount, enter the amount of your local currency in the "Amt" field and the foreign currency code in the "Curr Code" field. CARS+ will determine the amount of foreign currency necessary to cover the needed local currency amount.

(Refer to the Deposit Subwindow section of the Reservations, and RA Open chapters or the Payments subwindow section of the RA close chapter for examples.)

CORRECTION TO EXCHANGE RATES: When a RA is opened using a designated foreign currency rate, the rate is converted to and saved in the local currency. The exchange rate that is effective as of the Opening Date and time of the RA (not the Opening DBR date) is used to calculate the currency conversion. If an error on the exchange rate was made, follow these steps in order to correct it:

Create a new currency conversion record using a time of one minute later than the incorrect record.

Bring the RA to the Open screen. Remove the rate by entering an alternate rate code in Field 13c. Then enter the foreign currency rate code once again in Field 13c. The exchange rate calculation will be performed again using the more recent record. Re-save the RA.