Use this program to produce a report of :

Like most other CARS+ reports, this report can be scheduled to run automatically from the report driver.

To access the Walk-up Rentals Report program, type WALKRPT (RET) at any menu "OPTION:" field or the appropriate line number on the Manager's Sales Reports Sub-menu of the Daily Procedures menu. The screen will then display:

OPTION: __ WALKUP RENTALS REPORT

1 Select by 2 (1=Open Date, 2=Close DBR date)
2 Open Location TUS
3 Start Date 03-25-13
4 Start Time 0000
5 End Date 03-25-13
6 End Time 2359
7 Open Employee ALL
8 Sort Order 1 (1=RA#, 2=Employee 3=Open Loc)
9 Secondary Sort (1=Rate, 2=Employee)
10 Print/Display P Printer: /dev/tty
11 Detail/Summary D
12 Include Local Res N Y)es, N)o, O)nly
13 Incentive Percent
14 Create File? Y/N N
15 Unpack Inclusive Rates? Y
16 Include Multi-Month RA's Y





1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. SELECT BY
 Enter:

1 = Select RAs by their opening date.
2 = Select RAs by their Closing DBR date (open RAs are not included)

In either case, whether an RA is posted or not does not come into play. the report selectes both posted and unposted rentals.

EXAMPLE: Type 2 (RET)

2. OPEN LOCATION

For the opening location of RAs, enter:

  1. Up to 6 alphanumeric characters to select a single location.
  2. A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+". In addition, for this report, a Location Group will trigger "subtotal roll-ups" (if the group contains groups within groups, subtotals will print for each group level). For more information on this feature, refer to the section on Subtotal Roll-Ups at the end of the Edit Group Names chapter.
  3. Enter "ALL" for all locations.

EXAMPLE: Type TUS (RET)

3. START DATE

Using the selected date format, enter the starting date. Depending on what was entered in Field 1, this field and the next are either the RA opening date range or the closing DBR date range.

EXAMPLE: Type 07-14-10 (RET)
4. START TIME
 Using the selected time format, enter the starting time.

EXAMPLE: Type 0600 (RET)

5. END DATE

Using your selected date format, enter the ending date.

EXAMPLE: Type 07-14-10 (RET)
6. END TIME
 Using the selected time format, enter the ending time.

EXAMPLE: Type 1400 (RET)

7. OPEN EMPLOYEE

To limit the report to RAs opened by a particular employee, enter up to 6 alphanumeric characters representing the employee user code.

for true walk-up RAs (no reservation linked to the RA), this is the opening employee. For RAs generated from local reservations, this is the employee who created the reservation. For Hertz opoerations using Seamless, this is the employee who created the Seamless reservation.

Press RET to default to ALL employees.

EXAMPLE: Press (RET)
8. SORT ORDER
 Enter:
1 = Sort the data by RA number
2 = Sort the data by opening employee
3 = Sort the data by the opening location. If run for a Location Group, the sort will break for each location within the group. Subtotals are shown for each Group.
EXAMPLE: Type 1 (RET)
9. SECONDARY SORT
 Enter:
1 = Sort the data by rate code
2 = Sort the data by opening employee
EXAMPLE: Type 1 (RET)

10. PRINT/
DISPLAY

Enter:

P = Print a hard copy of this report on your terminal's assigned printer or send it as an e-mail. See the Edit Terminal Records Chapter for instructions on how to assign printers and send reports as E-mail.

D = Display this report on your terminal screen. See the General Data Entry Instructions Chapter on how to control the screen display.

EXAMPLE: Type P (RET)
11. DETAIL/ SUMMARY

Enter:

D = Detail. A line for each RA is shown.

S = Summary. Only the sort change subtotal lines are shown.

EXAMPLE: Type D (RET)
12. INCLUDE LOCAL RES
 A "local reservation" is one booked by a CARS+ user (the reservation did not come in through a reservation interface program.) For Hertz operations using Seamless, a local reservation is one booked by a CARS+ user through Seamless.

Enter:
Y = Yes. Include RAs generated from local reservations.
N = No. Include only RAs with no reservation linked to them (true walk-up RAs)
O = Only. Include only RAs generated from local reservations.
EXAMPLE: Type N (RET)
13. INCENTIVE PERCENT
 This field is provided to calculate a percentage incentive on the revenue.

EXAMPLE: Type 4.5 (RET) for 4.5%
EXAMPLE: Type 5 (RET) for 5%
14. CREATE FILE? Y/N
 Use this field to create a comma delimited file. Enter:
Y = Yes, create a comma delimted file.
N = No, do not create a file.
EXAMPLE: Type Y (RET)
15. UNPACK INCLUSIVE RATES?
 This field determines how RAs with inclusive rates should be reported. Enter:
Y = Yes, allocate inclusive rates so that the revenue reported is only the time revenue.
N = No, do not allocate the revenue to included items. Consider the entire rate as time revenue.
EXAMPLE: Type Y (RET)
16. INCLUDE MULTI-MONTH RA'S
 Enter:
Y = Yes, include multiple invoiced rentals in the report.
N = No, do not include multiple invoiced rentals in the report.
EXAMPLE: Type N (RET)

PRESS "F1" AT "OPTION:" TO BEGIN.

Notes about this report:

For each RA on the report, the following data is shown:

Opening Location

Opening Date

RA #

RA Status (open, closed, void, etc.)

Closing Date

Opening employee - this column shows the following: for true walk-up RAs (no reservation linked to the RA), this is the opening employee. For RAs generated from local reservations, this is the employee who created the reservation. For Hertz operations using Seamless, this is the employee who created the Seamless reservation.

Rate Product

Vehicle Class

Length of Rental

Revenue - Discounted time revenue. If RA is open, the estimate is used to calculate this figure.

RPD – Revenue Per Day (Revenue divided by the Length of Rental)

Incentive - the result of multiplying the Revenue by the Incentive Percent entered in Field 10.

This report contains a calculation of rental length called "DBR Days" (or just "Days"). One of two possible formulas are used in CARS+ to calculate this figure. To chose the formula to be used in this as well as over fifty other CARS+ reports, go to Page 5, Field 3 of Edit Miscellaneous Control Fields.

Each time there is a change in the sort, subtotals are shown.

When run for a Location Group, a subtotal is shown for each location within the group and for groups within the group.

Voided RAs are not included in this report.