Edit Vendor Employee Record

Use this program to create and edit records for individual travel agents.

Typically, a commission is paid to a travel agency when one of its employees books a reservation with a car rental operator. In addition to the commission paid to the company, incentives are sometimes offered to the individual travel agents to encourage bookings.

In order for CARS+ to track the agent's bookings properly, the following steps are necessary:

The agency must be set up in the Vendor File.
A record for each travel agent eligible for the campaign needs to be set up in the Edit Vendor Employee Records program.
The incentive campaign plan numbers need to be set up in the Edit Incentive Campaigns program.
The travel agencies participating in the campaign need to be set up in the Incentive Participation program.
When a reservation is booked by an agency participating in the campaign and the reservation falls under the criteria set for the campaign, and the travel agent is on record in the Vendor Employee file, the data can be entered in the Commission subwindow on the Reservation screen.
If an agent is employed by more than one travel agency, the agent needs to have a record in this file for each travel agency.
A report can be run periodically to track the bookings.

By creating records in this manner, CARS+can track the activity generated by individual travel agents in response to incentive programs offered by the rental company.

To access the Edit Vendor Employee Records program, type VENEMP (RET) at any menu "OPTION:" field or the appropriate line number on the Vendor Maintenance menu. The screen will then display:

OPTION: __ EDIT VENDOR EMPLOYEE RECORDS
1 Employee No. 17 Status
2 Vendor No. 18 Run Reports? N
Vendor Name 19 Accept Emails? N
3 Main Vendor 20 Accept SMS? N
4 Title 21 PIN ****
5 First Name
6 Last Name
7 Date of Birth
8 Email Address
9 Address
10 Town
11 City
12 State
13 Country
14 Zip Code Mod Date
15 Phone Mod Time
16 Cell Phone Mod Employee

1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6SEARCH 7HELP 8

Enter data as follows:

1. EMPLOYEE NO.	Enter up to 11 numeric characters for the employee number. (For Brazil users, if the data entered is all numeric (the CPF number), it is subject to check digit logic and will be displayed with the proper punctuation upon pressing (RET). If the data entered in alphanumeric, no validation of the check digit logic is performed. EXAMPLE: Type 01234567890(RET)
2. VENDOR NO.	Enter up to 8 alphanumeric characters representing a Vendor number. This number must already exist in the Vendor File, and typically is the travel agency's IATA number. EXAMPLE: Type: 87654321 User tip: Some agents may be employed by more than one travel agency. If this is the case, you will need to create multiple records for the agent. It is the Agent's Employee number AND the Vendor Number (Fields 1 and 2) that determine which Vendor Employee record is used on a transaction. EXAMPLE: Type 01234567890 (RET)
VENDOR NAME	This field displays the name from the record of the vendor number entered in Field 4. This field is display only and is not accessible.
3. MAIN VENDOR	This field is used to identify the Vendor whose address should be used for mailing campaign incentives to this agent. EXAMPLE: Type: 87654321
4. TITLE	Enter up to 20 alphanumeric characters for the employee's title. EXAMPLE: Type: AGENT (RET)
5. FIRST NAME	Enter up to 40 alphanumeric characters representing the employee's first name. EXAMPLE: Type: VICTORIA (RET)
6. LAST NAME	Enter up to 18 alphanumeric characters representing the employee's last name. EXAMPLE: Type: COLUMBO (RET)
7. DATE OF BIRTH	Using your selected date format, enter the birth date of the employee. EXAMPLE: Type: 020265 (RET)
8. E-MAIL ADDRESS	Enter up to 60 alphanumeric characters for the e-mail address of the employee. EXAMPLE: Type: vcolumbo@travelagent.com (RET)
9. ADDRESS	Enter up to 40 alphanumeric characters for the street address of the employee. EXAMPLE: Type: 112 VALLEY VIEW DRIVE (RET)
10. TOWN	Enter up to 15 alphanumeric characters for the town. EXAMPLE: Type: EASTON (RET)
11. CITY	Enter up to 20 alphanumeric characters for the city. EXAMPLE: Type: MILFORD (RET)
12. STATE	Enter 2 alphanumeric characters for the state or province. EXAMPLE: Type: CT (RET)
13. COUNTRY	Enter up to 20 alphanumeric characters for the country. EXAMPLE: Type: US (RET)
14. ZIP CODE	Enter up to 8 alphanumeric characters for the zip or post code. EXAMPLE: Type: 02345 (RET)
15. PHONE	Enter up to 17 alphanumeric characters for the phone number. EXAMPLE: Type: 203-555-1212 (RET)
16. CELL PHONE	Enter the cell phone number for this agent. EXAMPLE: Type: 828-502-1220 (RET)
17. STATUS	This field must be blank for the employee to be used in an incentive program. EXAMPLE: Press (RET)
18. RUN REPORTS?	This field is used in the front end web setup for vendors and is not related to any CARS+ or WebRes feature.
19. ACCEPT EMAILS?	This field is used in the front end web setup for vendors and is not related to any CARS+ or WebRes feature. It is used to indicate whether or not this vendor will accept notification of certain events by e-mail.
20. ACCEPT SMS?	This field is used in the front end web setup for vendors and is not related to any CARS+ or WebRes feature. It is used to indicate whether or not this vendor will accept notification of events by sms.
21. PIN	When a record is retrieved, the PIN number is masked. However, for the purpose of resetting the PIN, a new PIN can be entered in this field.
MOD DATE	This field displays the date that the record was last modified.
MOD TIME	This field displays the time that the record was last modified.
MOD EMPLOYEE	This field displays the employee code of the user who last modified the record.

The screen will then display:

OPTION: __ EDIT VENDOR EMPLOYEE RECORDS
1 Employee No. 1234567890 17 Status
2 Vendor No. 87654321 18 Run Reports? N
Vendor Name 19 Accept Emails? N
3 Main Vendor 20 Accept SMS? N
4 Title 21 PIN ****
5 First Name VICTORIA
6 Last Name COLUMBO
7 Date of Birth 02-02-65
8 Email Address vcolumbo@travelagent.com
9 Address 112 VALLEY VIEW DRIVE
10 Town EASTON
11 City MOLFORD
12 State CT
13 Country US
14 Zip Code 02345 Mod Date
15 Phone 203-555-1212 Mod Time
16 Cell Phone Mod Employee

SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6SEARCH 7HELP 8

PRESS "F1"AT "OPTION" TO SAVE.