Local CDPID records allow the Hertz operator to:
extend their own special rates, privileges, and discounts to their local accounts.
define their own local rates and privileges to an international account. When a company or organization has both a Local CDPID record and an international one, the Local CDPID record takes precedence.
Like the international CDPID records, local CDPID records can be searched on the RA Open and Reservation screens. (A separate search selection is provided.) However, the search works a little differently. See the section later in this chapter titled Searching Local CDPID.
Local CDPID logic does not work exactly like the international CDPID logic does. Unlike the international CDPID logic, Local CDPID logic allows the following:
This chapter lists the steps necessary in order to set up and use Local CDPID logic with CARS+.
II. SET UP
A. EDIT PRIVILEGE CODES
This program is used to define special conditions (perks) for the local corporate customers. Some of these privileges are:
- Unique prices for any coverage or option
- Unique responsibility levels for accepting or declining LDW
- Unique drop charges
- Unique fuel prices
- Exemptions from airport fee, underage fee, or another charge normally applied to all rentals.
- Unique minimum age for renters.
Use this program to assign a code to each of these perks.
To access the Edit Privilege Codes program, type EDRTCD (RET) at any menu "OPTION:" field or the appropriate line number on the Rental Rates Control Files Menu.
In the example shown below, a code has been created to exempt the airport fee.
| OPTION: __ EDIT PRIVILEGED RATE CODES 1 Location 2 RT Code AP 3 Description EXEMPT AIRPORT FEE 4 Apply to all rates? CORPORATE SURCHARGE 5 Minimum Age 21 Start Day (1=Sun, 7=Sat) 6 Block FreqFlier 22 Start Time 7 Override APTAX/CNFEE Exempt 23 End Day 8 Pricing Code 24 End Time 9 NVL Disc 25 Length 10 NVL Dly Disc 26 Daily amt 11 Override AGEXX Charge 27 Weekly amt 12 Drop Exempt 28 Monthly amt 13 Fuel Card 14 Exempt APTAX Y 29 Exempt Option 15 Exempt VLF 30 Prompt MRA 16 Drop Schedule 17 Deposit Exempt 18 Srchg Option 19 NC LDW/Resp 0000 20Note 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8 |
Each code that is created can represent only one privilege. (Multiple privileges can be assigned to any corporate account by using the Assign Local Corporate Rates program.)
Refer to the chapter in the CARS+ Manual titled Edit Privilege Codes for detailed instructions.
B. RENTAL RATES
If special rates are negotiated, those rates need to be set up in the Edit Rental Rules/Rates file. Refer to the chapter in the CARS+ Manual titled Edit Rental Rules/Rates for detailed instructions.
C. EDIT LOCAL CDPID RECORDS
This program is used to create local CDPID numbers. Local numbers are 9 digits while international CDPID numbers are 10 digits. If the number issued is less than the maximum number of digits allowed, CARS+ fills in with leading zeros. Thus if Local CDPID number "123456" was created, CARS+ would make it "000123456".
To access the Edit Local CDPID Records program, type EDLCDP (RET) at any menu "OPTION:" field or the appropriate line number on the Customer Maintenance menu. The screen will then display:
| OPTION: __ EDIT LOCAL CDPID RECORDS 1 CDPID Number 2 Alt CD Number 3 Effective Date 4 Account Name 5 Salesman 6 Termination Date 7 E-mail 8 Bill-to 9 3rd Party 10 Block Option Sales Last use date 1SAVE 2NEXT 3ERASE 4PREV 5 6NOTES 7HELP 8 |
Refer to the chapter of the CARS+ manual titled Edit Local CDPID Records for more information.
D. ASSIGN LOCAL CORPORATE RATES
This program is used to assign corporate rates, privileges, discounts, and free km/mileage allotments to local corporate (CDPID) accounts.
Unlike international CDPID records, one local CDPID number may have several records in this file. For instance, privilege codes can vary by date as well as by Rate Code. That is, for example, 5 privileges may apply to Rate Product "A "but only 2 apply to Rate Product "B".
To access the Assign Local Corporate Rates program, type EDLCON (RET) at any menu "OPTION:" field or the appropriate line number on the Customer Maintenance menu. The screen will then display:
| OPTION: __ ASSIGN LOCAL CORPORATE RATES Page 1/2 1 CDPID Number 2 Start Date Account Name 3 Rate Code 4 Privilege Codes 5 Free KM/day-T1 6 Free KM/week-T2 7 Free KM/month-T3 8 Free KM/xday-T4 9 Unlimited KM 1SAVE 2NEXT 3ERASE 4DELETE 5 6 7HELP 8 |
Page 1 (above) is used to enter such things as effective date, rate codes, privilege codes, and mileage allowances.
Page 2 (below) is used to enter discount percents which are granted on the corporate rates.
| OPTION: __ ASSIGN LOCAL CORPORATE RATES (Page 2 of 2) Ln Class Day/T1 disc Week/T2 disc Month/T3 disc Xday/T4 disc 1 2 3 4 5 6 7 8 9 10 |
Refer to the chapter of the CARS+ Manual titled Assign Local Corporate Rates for detailed instructions.
E. EDIT MISC CONTROL FIELDS
A field in this file controls whether or not corporate ID logic is used within CARS+. Turn on the use of the corporate ID logic in the "Use Corp ID Data? " field on page 2, Field #25. This field must be set to "Y".
|
25. USE CORP ID DATA |
Indicate whether or not Field 8c in the main window of Reservations and Field 9c of RA Open should be used for a corporate ID number.
EXAMPLE: Type Y (RET) |
F. EDIT OPTIONAL RATES
If special rates should apply to coverages and options, those rates must be set up in the Edit Optional Rates program.
To access the Edit Optional Rates program, type EDTOPTRT (RET) at any menu "OPTION:" field or the appropriate line number on the Rental Rates menu. An example of a screen with data already entered is shown below.
| OPTION: __ EDIT OPTIONAL CHG CODES Page 1/3 # *Loc *Option Primary Weekly Monthly Xday # *Code *Code *Prv *Prc *Eff Date *Curr Rate Rate Rate Rate 01 DRIVR 02-01-04 8.00 02 LAX DRIVR 02-01-04 10.00 60.00 225.00 03 DRIVR 4D 02-01-04 6.00 04 SEAT 02-01-04 5.00 30.00 05 STDEP 02-01-04 50.00 06 LAX APCON 02-01-04 6.25 07 LAX APCON 07-01-04 7.50 08 LDW 02-01-04 12.99 09 LDW L 02-01-04 15.99 10 LDW V 02-01-04 18.99 11 LDW C 02-01-04 9.99 12 PAI 02-01-04 5.00 13 PAI C 02-01-04 3.00 14 LIS 02-01-04 9.99 15 LIS C 02-01-04 6.99 16 AGE24 02-01-04 12.00 17 LAX CNVTX 03-15-04 2.50 18 RRACK V 02-01-04 6.00 36.00 5.50 19 1SAVE 2LINES +183ERASE 4LINES -185 6 7HELP 8RETRIEVE |
Special rates for CDPID customers can be set up in 2 ways. Both are illustrated above.
1. Privilege Code - The column heading "Prv" is used to enter a Privilege Code. Refer to Row 3 above where the Privilege Code is "4D". To activate the privilege, the code entered here must be:
A. Set up in Edit Privilege Codes
Enter data in the code and the description fields only.
| OPTION: __ EDIT PRIVILEGED RATE CODES 1 Location 2 RT Code 4D 3 Description SPECIAL PRICE ON ADD DRIVR 4 Apply to all rates? CORPORATE SURCHARGE 5 Minimum Age 21 Start Day (1=Sun, 7=Sat) |
B. Add the code to the string of Privilege Codes entered on line 4 of the Edit Corporate Contracts screen
| OPTION: __ ASSIGN LOCAL CORPORATE RATES Page 1/2 1 CDPID Number 000123415 2 Start Date 01-01-04 Account Name 3 Rate Code 4 Privilege Codes B1AACD4D 5 Free KM/day-T1 6 Free KM/week-T2 |
2. Pricing Code
Another way to set up special rates for coverages and options is to create a unique Pricing Code. Pricing Codes are assigned to vehicles but may also be assigned to Rate Products and Privilege Codes. (Pricing Codes assigned to Privilege Codes take precedent.)
To access the Edit Pricing Code program type EDITPRC (RET) at any menu "OPTION" field or the appropriate line number on the Rates Control Files menu. A sample screen is illustrated below.
| OPTION: __ EDIT PRICING CODES 1. Location 000000 2. Pricing Code C 3. Description CORPORATE CUSTOMERS 4. No LDW Resp 5. No LDW Age 1 6. No LDW Resp 1 7. No LDW Age 2 8. No LDW Resp 2 9. Incl LDW Resp 10. CVG2 Value 11. CVG3 Value 12. CVG4 Value 1SAVE 2NEXT 3ERASE 4DELETE 5 6 7HELP 8 |
The Pricing Code is then set up as a Privilege Code:
| OPTION: __ EDIT PRIVILEGE CODES 1 Location (Blank for All Locations) 2 RT Code C1 3 Description 4 Apply to all rates? CORPORATE SURCHARGE 5 Unlim.Minimum Age 21 Start Day (1=Sun, 7=Sat) 6 Block FreqFlier 22 Start Time 7 Override APTAX/CNFEE Exempt 23 End Day 8 Pricing Code C 24 End Time 9 NVL Disc 25 Length |
Then the Privilege Code is added to the CDPID in Assign Local Corp Rates.
The rates for the Pricing Code are added to Edit Optional Rates. See Fields 11, 13, and 15 in the Edit Option Rates screen above for examples of how Pricing Code "C" is set up.
Refer to the chapter Edit Pricing Codes for more details.
G. EDIT CUSTOMER TYPES
A field in this file controls whether or not a corporate ID is saved on a renter's customer record. By flagging that the renter's customer type save the corporate ID, it will load automatically with the rest of the customer information on a subsequent rental.
F. LOCAL CDPID IN CUSTOMER RECORD
In order for a local CDPID record to be recognized, it has to be entered in at least one customer's account in the "Corp ID" field. Local CDPID numbers that are not entered in a customer record cannot be used.
III. COUNTER AGENT INSTRUCTIONS
The following notes refer to how a local CDPID is added to a transaction by CARS+.
CDPID is added to reservation or RA through the corporate ID number field in the Main Window. This is Field 8c on the Reservations screen and Field 9c on the RA Open screen. A corporate ID can be added at the time of reservation or at the time of RA Open..
A. RESERVATION SCREEN; Field 8c:
| OPTION: ______________ RESERVATIONS 1 Name(L/F/T) */*/* 11 Conf# * 2 P-U Date/Dy/Time/L */*/*/TUS 12 PO# * 3 Ret Date/Dy/Time/L */*/*/TuS 13 Disc Pct/Amt */* 4 Airline/Flight/Pax */*/* 14 Cus#/OID#/CT */*/RES 5 VhCls/Rate/RtCls */*/* 15 Cont * 6 FOP/#/Exp/LOA */*/*/* 16 Empl/Drw ANNE/1 7 Home/Work Phone */* A-Rates E-DB/Cust 8 Src/Ty/ID */*/*/* O- Other N-Notes 9 Notes/Options */* 10 Email * F1=SAVE RES DATA F3=ERASE WINDOW F4=SAVE WITH CLONE F6=SEARCH FILES ESC=EXIT |
B. RA OPEN SCREEN, Field 9C:
| OPTION: ______________ RA OPEN 1 Name(L/F/T) */*/* 11 Ret Dt/Tm */* 2 Address * 12 Ret Loc/Drop TUS/* 3 C/S/Z */*/* 13 Veh/Cl/Rt/Cl */*/*/* 4 Ph/DOB/Gen */*/* 14 Odm/Fuel/Ppd */*/N 5 Locl Cnt * 15 Cell Phone * 6 Li/St/Ex/Ver */*/*/* 16 Empl/Drw ANNE/1 7 FOP/#/Ex/LOA */*/*/*/* 8 Ath#/Amt */* 9 Sr/Ty/ID */*/*/* 10 Notes * O-Other Windows F1=SAVE F2=SWIPE F3=ERASE F6=SEARCH F8=ESTIMATE F11=REQ-AUTH F12=CHK-AUTH |
In the appropriate field, after the second slash, enter the corporate ID number and press (RET). The company or agency name will display following the third slash.
If more than one rate is available for the CDPID number, a window will automatically appear listing each eligible rate. The user then makes a selection of which rate to use for the transaction.
A field in the Local CDPID record can be used to block the sale of Options and the Fuel Purchase Option. If this block is in place, and an attempt is made to add these items to the RA, the following message will display:
OPTIONAL SALES NOT ALLOWED FOR THIS RENTAL
User tip: A field in the User Access Record can be used to allow certain users to bypass this block.
IV. OTHER RELATED PROGRAMS
A. UPDATE LOCAL CDPID NUMBER
After a Local Corporate ID number has been set up in CARS+, the CDPID number cannot be edited from the Edit Local CDP program. However, in order to correct errors or replace an obsolete number with a new one, this program does the following:
- Allows the user to replace an existing local CDPID number with a new number.
- Automatically updates the Reservation File and the RA file with the new number: