Assign Local Corporate Rates

Use this program to assign corporate rates, privileges, discounts, and free km/mileage allotments to local corporate (CDPID) accounts.

User tips:

Note that local CDP accounts are 9 characters whereas international CDP accounts are 10 characters. If the number entered has less digits, the leading zeros will fill in automatically.
Note that the "F4" key has 2 functions: Delete the current record or scroll back to the Previous record. Upon pressing F4, the following question displays at the bottom of the screen:

DELETE RECORD = 'D' OR READ PREVIOUS = 'P'?

To access the Assign Local Corporate Rates program, type EDLCON (RET) at any menu "OPTION:" field or the appropriate line number on the Customer Maintenance menu. The screen will then display:

OPTION: __ ASSIGN LOCAL CORPORATE RATES
(Page 1 of 2)
1 CDPID Number
2 Start Date
Account Name
3 Rate Code
4 Privilege Codes
5 Free KM/day-T1
6 Free KM/week-T2
7 Free KM/month-T3
8 Free KM/xday-T4
9 Unlimited KM

1SAVE 2NEXT REC 3ERASE 4DEL/PREV 5 6 7HELP 8NEXT PAGE

Enter data as follows:

1. CDPID NUMBER	Enter up to 9 numeric characters representing the local corporate ID number for the account. Or, press "F2" to scroll through the records in the file one at a time. EXAMPLE: Type 927927 (RET). Note: If less than 9 characters are entered, leading zeros will fill in automatically after pressing (RET). Thus, the above number will be changed to: 000927927.
2. START DATE	Using your selected date format, enter the starting date for this record. An individual CDPID number may have multiple records in this file - each with a new start date. A new start date would indicate a change in one of the parameters of the fields below or on page 2. EXAMPLE: Type 101004 (RET).
ACCOUNT NAME	This field displays the account name of the CDP account number entered in Field 1. The cursor does not access this field. It is display only.
3. RATE CODE	Enter up to 5 alphanumeric characters that represent an existing CARS+ Rate Code that you want to link to the local CDP number entered in Field #1. When the CDPID number in Field 1 is used on a transaction, this is one of the rates that may be applied to the transaction. EXAMPLE: Type: CORPA (RET)
4. PRIVILEGE CODES	Enter up to 40 alphanumeric characters that represent the Privilege Codes that modify rate rules records. These two character codes can allow a special refueling rate, a special LDW rate, a special minimum age, etc. These codes must have already been created in the Edit Privileged RT Codes File. Enter the codes one after another without spaces or punctuation in between the codes. EXAMPLE: Type 1A5V2F4D (RET)
5. FREE KM/ DAY -T1	Enter the number of free km/miles per day that should be applied to rentals using the CDPID number entered in Field 1. This amount of km will be overlaid over the free km allotted in the Rate Rules record for the rate specified in Field 3. For example, if the rate in Field 3 normally has 100 free km per day, entering "200" in this field will cause 200 free km per day to be applied to a reservation or RA where this CDPID/Rate is used. For rates that use the Tier structure, this field coincides with Tier 1. EXAMPLE: Type 200 (RET)
6. FREE KM/ WEEK - T2	Enter the number of free km/miles per week that should be applied to rentals using the CDPID number entered in Field 1. This amount of km will be overlaid over the free km allotted in the Rate Rules record for the rate specified in Field 3. For example, if the rate in Field 3 normally has 700 free km per week, entering "1000" in this field will cause 1000 free km per week to be applied to a reservation or RA where this CDPID/Rate is used. For rates that use the Tier structure, this field coincides with Tier 2. EXAMPLE: Type 1000 (RET)
7. FREE KM/ MONTH - T3	Enter the number of free km/miles per month that should be applied to rentals using the CDPID number entered in Field 1. This amount of km will be overlaid over the free km allotted in the Rate Rules record for the rate specified in Field 3. For example, if the rate in Field 3 normally has 2800 free km per month, entering "3500" in this field will cause 3500 free km per month to be applied to a reservation or RA where this CDPID/Rate is used. For rates that use the Tier structure, this field coincides with Tier 3. EXAMPLE: Type 3500 (RET)
8. FREE KM/ XDAY - T4	Enter the number of free km (or miles) per extra day (days beyond a weekly charge) that should be applied to rentals using the CDPID number entered in Field 1. This amount of km will be overlaid over the free km allotted in the Rate Rules record for the rate specified in Field 3. For example, if the rate in Field 3 normally has 100 free km per extra day, entering "150" in this field will cause 150 free km per extra day to be applied to a reservation or RA where this CDPID/Rate is used. For rates that use the Tier structure, this field coincides with Tier 4. EXAMPLE: Type 150 (RET)
9. UNLIMITED KM	If unlimited free km/miles are allowed, enter "Y" in this field. Note: This field supercedes the other free km/miles fields on the screen (Fields 5 -8 ). EXAMPLE: Press (RET)

The screen will then display:

OPTION: __ ASSIGN LOCAL CORPORATE RATES
(Page 1 of 2)
1 CDPID Number 000927927
2 Start Date 01-10-04
Account Name
3 Rate Code CORPA
4 Privilege Codes 1A5V2F4D
5 Free KM/day-T1 200
6 Free KM/week-T2 1000
7 Free KM/month-T3 3500
8 Free KM/xday-T4 150
9 Unlimited KM

1SAVE 2NEXT REC 3ERASE 4PREV REC 5 6 7HELP 8NEXT PAGE

With the cursor back at the "OPTION:" field, pressing the "F8" function key will cause page 2 of this record to display.

OPTION: __ ASSIGN LOCAL CORPORATE RATES
(Page 2 of 2)
Ln Class Day/T1 disc Week/T2 disc Month/T3 disc Xday/T4 disc
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18

1SAVE 2LINES +183ERASE 4LINES -185 6 7 8NEXT PAGE

This page is used to enter discount percentages to be taken off of the rate entered in Field 3, page 1.

User tips:

If discount percentages do not apply, leave this screen blank.
If discount percentages are applicable, enter only those class codes to which they apply.
Not every column needs to be filled in. If discounts only apply to a weekly rate, for instance, enter the class in Column 1 and the discount percent for the weekly rate in Column 3.

Note: These discounts will NOT appear in the "discount" field within the reservation or RA. Instead, the discount will be applied to the rate and the resulting discounted price will be stored with the transaction. For example, if the rate is $50 per day and a 10% discount is defined on this screen, the rate stored with the reservation or RA will be $45 per day.

Enter data as follows:

CLASS	Enter a vehicle class code that will be subject to a special discount. EXAMPLE: Type D (RET)
DAY/T1 DISC	If applicable, enter a discount percent that is to be applied to the daily or Tier 1 price for this class. The discount percent can be up to 2 characters before the decimal point and 2 characters after. For example, a discount of 7 1/2 percent would be entered as "7.5". EXAMPLE: Type 7.5 (RET)
WEEK/T2 DISC	If applicable, enter a discount percent that is to be applied to the weekly or Tier 2 price for this class. The discount percent can be up to 2 characters before the decimal point and 2 characters after. EXAMPLE: Type 5.0 (RET)
MONTH/T3 DISC	If applicable, enter a discount percent that is to be applied to the monthly or Tier 3 price for this class. The discount percent can be up to 2 characters before the decimal point and 2 characters after. EXAMPLE: Press (RET)
XDAY/T4 DISC	If applicable, enter a discount percent that is to be applied to the extra day or Tier 4 price for this class. The discount percent can be up to 2 characters before the decimal point and 2 characters after. EXAMPLE: Press (RET)

A sample screen showing the above examples would look like this:

OPTION: __ ASSIGN LOCAL CORP RATES
(Page 2 of 2)
Ln Class Day/T1 disc Week/T2 disc Month/T3 disc Xday/T4 disc
1 F 7.5 5.0 . .
2
3
4
5

1SAVE 2LINES +183ERASE 4LINES -185 6 7 8NEXT PAGE

PRESS "F1" AT "OPTION" TO SAVE.