For Hertz Australia, the CARS+ Cross-hire logic provides the ability to use the RA Open program to temporarily in-fleet vehicles that they rent for competitors when serving the Australian Dept. of Defense.
II. REQUIRED SET-UP STEPS
A. EDIT MISCELLANEOUS CONTROL FILES
Two fields on page 3 are used for numbering the vehicles. Data is initially entered into these fields and then they increment automatically.
Data Field 28: Next Crosshire Corp
Date Field 29: Next Crosshire Lic
Enter up to 6 alphanumeric characters representing a vehicle number to be used for in-fleeting the Cross-hire vehicles. If the Location's posting company number is 00 or blank, it is assumed that the location is a corporate location, and the vehicle number will be taken from Field 28. Otherwise, it is assumed that the location is a licensee location, and the vehicle number will be taken from Field 29.
B. EDIT PRIVILEGE CODES
Data Field 35: Crosshire
Indicate whether or not this Privilege Code should invoke the Cross-hire logic on the RA Open screen. (It is the presence of a CDPID number with a Cross-hire Privilege Code that allows the user to access the Cross-hire subwindow on the RA Open screen.) Enter:
Y = Yes, this Privilege Code should turn on the Cross-hire logic.
N (or blank) = No, this Privilege Code will not turn on the Cross-hire logic.Note: Entering "Y" in this field also turns on two other features: it exempts from the Planning Calendar overbooking and exempts from the Length of Rental logic.
C. EDIT MODEL CODES
Create Model Codes for each class in the following format:
Model Code: DODxx where "xx" is the Class Code.
Example: DODC for a C class vehicle or DODF for a F class vehicle.
III. COUNTER INSTRUCTIONS
A. OPENING RAs FOR CROSS-HIRES
To enter a Cross-hire vehicle, use the "CH" subwindow. Access to this subwindow is allowed only when the following conditions are met:
If all 3 of these conditions are met, the CH subwindow will display as shown below:
| OPTION: __ CROSS-HIRE WINDOW 1 License # * 2 Color * |
Enter data as follows:
2. COLOR
|
1. LICENSE # |
Enter up to 11 alphanumeric characters representing the license plate number on the vehicle. EXAMPLE: Type JEG102088 (RET) |
|
Enter up to 8 alphanumeric characters representing the color of the vehicle. EXAMPLE: Type WHITE (RET) NOTE: The system can be configured in a manner
which makes this field default to a standard color. If that is desired, ask
Thermeon's Customer Support Dept. to set up GVT record CRSCOLOR and enter the
color in the alpha value field. |
When data exists in the CH subwindow, the Vehicle subwindow (Subwindow E) cannot be accessed on the RA Open screen.
B. GENERATING THE VEHICLE RECORD
When the RA is saved, a new record is created in the Vehicle File. It will have the following values:
|
Field in Vehicle Record |
Where Data Comes From |
|
Vehicle Number |
Generated from one of the Cross-hire fields in Edit Miscellaneous Control Fields. If the renting location's posting company number field is 00 or blank, the number is generated from the Cross-hire Corp field. Otherwise, it is generated from the Cross-hire Licensee field. |
|
Model Year |
Current system year |
|
Model Code |
DODxx (where xx is the vehicle Class Code.) All other data from the Model Code file will default to the appropriate fields. |
|
Current Odometer reading |
Odometer reading from the RA Open screen |
|
Owning Location |
If opening location has a posting company number of 00 or the posting company number is blank, the owning location is set to "DF". Otherwise, it is set to the opening location on the RA. |
|
Vehicle License Number |
Data entered in the CH subwindow of RA Open |
|
Vehicle Color |
Data entered in the CH subwindow of RA Open |
|
Vehicle Purchase Date |
Opening date on the RA |
|
Vehicle Purchase Odometer |
Opening odometer reading on the RA |
|
Vehicle In Service Date |
Opening odometer reading on the RA |
|
VIN |
DODTEMPVINxxxxxx (where xxxxxx is the Vehicle Number) |
|
Vehicle Tab Expiration Date |
Return Date of the RA |
|
Vehicle Turnback Date |
Return Date of the RA |
C. EDITING A CROSS-HIRE RA
If the return date is changed on the RA, the appropriate fields in the Vehicle record (Tab Expiration Date and Turnback Date) will be updated.
D. VEHICLE EXCHANGE ON A CROSS-HIRE RA
Access to the Exchange Subwindow is not allowed on a Cross-hire RA. If it is attempted, the following message displays:
EXCHANGES CANNOT BE DONE ON CROSSHIRES; VOID THIS RA.
E. CLOSING A RA
When a Cross-hire RA is closed, the status of the vehicle is changed to "S" (Sold) and the closing date of the RA is automatically entered in the Sale Date field of the vehicle record.
F. VOIDING A RA
When a Cross-hire RA is voided (a RA whose vehicle Class begins with the "DOD"), the vehicle's status is changed from "O" to S".