OPTIONS/COVERAGES WINDOW

This window is used to display automatic charges, coverages, and other optional items that have been added to the reservation. Option items cannot be added or removed in this subwindow, nor can the quantity be edited - that must be done using the Shift F5 Option Pop-up window. The rates may be edited in this Subwindow provided the option has been flagged as editable in the Edit Optional Rates control file.

If the reservation is being made for a previous customer, the coverage flags will reflect the settings in the customer's file.

To access the Options Window, type H (RET) at the "OPTION:" field on the Main Window. The window will then display:

OPTION: ______________ OPTION/CVG CHARGES Page:01
Option Qty Rate/Weekly/Xday/Monthly/Hourly Deductible
1 * * */*/*/*/* *
2 * * */*/*/*/* *
3 * * */*/*/*/* *
4 * * */*/*/*/* *
5 * * */*/*/*/* *
6 * * */*/*/*/* *
7 Tax Code *
8 Drop Charge/Loc */LAX Damage Responsibility Amt *
F2=NEXT 6 F4=PREV 6

Up to 6 options display at one time in this window. To see more options, press the F2 key to display the next 6. Use the F4 key to go back to the previous 6.

User tip: In some cases, a rental can be exempt from some or all of the mandatory charges. This can be done through setting up a Rate product as exempt from certain charges, or by the use of Privilege Codes and the CDPID logic, or by the use of an exempt tax code. In this case, the option will not appear in this window.

Enter data as follows:

Fields 1-6

Only those options flagged as editable may be edited here. The cursor will skip over non-editable options.

For those items charged on a "per-day" basis, the daily, weekly, extra day, monthly and hourly rates may be entered or edited. As with other CARS+ screens, use the slash key to move to the next field on the same line.

For those items charged on a "tiered" basis, the tier 1, tier 2, tier3, tier 4 and hourly rates may be entered or edited. As with other CARS+ screens, use the slash key to move to the next field on the same line.

For those items charged once per rental (flat fee), the rate may be edited. The rate will be in the first field and the remaining field are not accessible.

Several criteria goes into the selection of option rates; Pricing Codes, Privilege Codes, Effective Date, etc. It may not be clear how the system chose the rate selected. To see a display of how rates were selected for those Options that have been sold to the renter, exit this pop-up and return to the Main Window's Option field and press Shifted/F6 to call the Print Charge Options display.

7. Tax Code

If this reservation is not subject to the normal sales tax defined for this location, enter an alternate Tax Code. This code must be previously defined in the Edit Tax Code File. Press Shift-F7 to display a list of available choices for this field.

To make a rental non-taxable, enter a Tax Code that is set up without a tax rate.

Tax codes can be entered on customer records. Either the renter's or the bill-to party's customer record may be flagged as non-taxable. In that case, the tax code from the customer record will display in this field.

User tip: If a Direct-Bill customer which has a tax code specified on the customer record is removed from the reservation, the associated tax code will not be automatically removed. It must be manually removed using this field.

User tip: A field in the Edit Misc. Control Fields record (page 3, Field 2 "Allow Tax Code Edit?") controls access to this field. If the Edit Misc. field is set to "N", access to this field is blocked.

8. Drop Charge/Loc

This field shows the amount of the Drop Charge being charged along with the return location. A field in the user's record in Edit User Access File controls whether or not the user can edit or remove the drop charge in Field 8a. Field 8b (the drop location) is not editable using this field. The return location must be edited in Field 3d in the Main Window.

Because so many things can influence the drop charge applied, additional information about how the drop fee was selected is available by pressing Shift-F7 in this field.

For reservations involving rates that are quoted in a foreign currency: Within CARS+ the drop charge rates are always set up in the local currency of the From location. This amount will be converted to the currency of the reservation's rate when the transaction is saved.