User tip: When a new code is created in Edit Frequent Traveler Codes, a default record (using the current date as the effective date) is created in for the dates in this program so that the Frequent Traveler code will be in effect immediately.
To access the Frequent Traveler Program Dates program, type EDITFF (RET) at any menu "OPTION:"field or the appropriate line number on the Sales Control Files Menu. The screen will then display:
| OPTION: __ EDIT FREQUENT TRAVELER PROGRAM DATES 1 Code 2 Start Date 3 End Date 4 Points Multiply 5 Intl Points 6 Corp Cost 7 Lic Cost 8 International Loc.Grp 9 Clearing Acct 10 Payable Acct 11 Expense Acct 12 Intl Charge 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8 |
Enter data as follows:
|
1. CODE |
Enter up to three alpha characters to indicate an airline in whose Frequent Flier program you participate. This program must already exist in the Frequent Traveler Codes file. EXAMPLE: Type AA (RET) |
|
2. START DATE |
Enter the beginning date on which participation for this Frequent Flyer program is valid. EXAMPLE: Type 010113 (RET) |
|
3. END DATE |
Enter the ending date for which this Frequent Flyer program will be valid. If there is no expiration date, you may leave this field blank. EXAMPLE: Type 123114 (RET) User tip: The date in this field controls the frequent flier pop-up window feature on the Reservations and RA Open screens. The ending date must be a date beyond the current system date or must be blank in order for the pop-up window to be activated. |
|
4. POINTS MULTIPLY |
Enter the number of frequent flyer points given in this date range per T & M dollar or per day. (The points can be based on either T & M or days which is specified in the Edit Frequent Traveler Codes File.) EXAMPLE: Type 2 (RET) |
|
5. INTL POINTS |
This field is used in conjunction with the "Int'l Loc" field below. 'International' rentals for this purpose are rentals outside the country of origin of the airline. (A Group Code, entered in Field 8 below, designates which locations are defined as 'international'. When a RA opens at one of the 'international' locations, the international number of points from this field will be reported. EXAMPLE: Type 700 (RET) |
| 6. CORP COST |
This field was developed for a specific Thermeon customer. When the
"Owned Location" field in the opening location's record is set to "Y (corporate location),
the amount entered in this field is used to calculate the frequent
traveler cost rather than the amount in the "FF Comm Pct" field in the
Location record. |
| 7. LIC COST |
This field was developed for a specific Thermeon customer. When the
"Owned Location" field in the opening location's record is set to "L" (licensee),
the amount entered in this field is used to calculate the frequent
traveler cost rather than the amount in the "FF Comm Pct" field in the
Location record. |
| 8. INTERNATIONAL LOC GRP |
This field is used in conjunction with the "Int'l Point" field above. 'International' rentals for this purpose are rentals outside the country of
origin of the airline. When 'international' rentals take place, the international points (entered in Field 5) should be reported. A Group Code must be created that includes all of the locations that are to be treated as 'international'. Enter the Group Code in this field. When the RA opens at one of the 'international' locations, the international number of points will be awarded. EXAMPLE: Type +INTL (RET) |
| 9. CLEARING ACCNT |
This field is for Thrifty users. In the Thrifty Control Record, there is a field for the GL account to be used as a clearing account when posting frequent traveler transactions. If all transactions, regardless of airline, are to be posted to the same GL account, leave this field blank. If the transactions for this airline are supposed to post to a different GL from that in the Thrifty Control record, enter a valid GL account number. |
| 10. PAYABLE ACCNT |
This field is for Thrifty users. In the Thrifty Control Record, there
is a field for the GL account to be used for the Accounts Payable account when
posting frequent traveler transactions. If all transactions, regardless of airline, are to be posted to the same GL account, leave this field
blank. If the transactions for this airline are supposed to post to a different GL from that in the Thrifty Control record, enter a valid GL account number. |
| 11. EXPENSE ACCNT |
This field is for Thrifty users. In the Thrifty Control Record, there
is a field for the GL account to be used as a the expense account when
posting frequent traveler transactions. If all transactions, regardless of airline, are to be posted to the same GL account, leave this field
blank. If the transactions for this airline are supposed to post to a different GL from that in the Thrifty Control record, enter a valid GL account number. |
| 12. INTL CHARGE |
If the location is designated as an international location type in the Location record, the charge in this field is used for the debtor amount rather than the charge in the Thrifty Control record. |
The screen will then display:
| OPTION: __ EDIT FREQUENT TRAVELER PROGRAM DATES 1 Code AA 2 Start Date 01-01-13 3 End Date 12-31-14 4 Points Multiply 2 5 Intl Points 700 6 Corp Cost 7 Lic Cost 8 International Loc.Grp +INTL 9 Clearing Acct 10 Payable Acct 11 Expense Acct 12 Intl Charge 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8 |
PRESS "F1" AT "OPTION" TO SAVE THE RECORD.