This program removes from the Rental Rates File all Rate Rule and Rate Records that have been flagged for purging. Records can be flagged for purging by:

• Manually entering a "P" in the "Status Flag" field on individual rules records via Edit Rental Rules and Rates. (This also prevents the rate from being used on new reservations and RAs.)
• Using the program Mark Rates for Purging to flag multiple older records.

Regardless, a record that is flagged for purging will NOT be purged if:

• The Effective Date/Time is later than the purge cutoff date; or
• The Rules Record is referenced by any Reservation (regardless of status) or any RA (again regardless of status).

TIPS

This purge program can be used to remove both old Rate records and records that had been defined incorrectly. The later can only be done if the erroneous record has not been used by any reservation or RA. When purging bad records, use the current date for the Purge Cut-off Date.

Purging old records out of the Rate File cannot be done until all old reservations and RAs referencing the rate record have first been purged off the system. As a result, after purging the Reservation and RA Files, this program is run normally with the same cut-off date used in purging the reservations and RAs.

To access the Purge Rental Rules/Rates program, type PURGERAT (RET) at any menu "OPTION:" field or the appropriate line number from the Purge Dependent Files menu. The screen will then display:

OPTION: __ PURGE RENTAL RULES/RATES 1 Cutoff Date: 03-20-14 2 Start Rate Product FIRST 3 End Rate Product LAST 4 Purge All Status Flags N 5 Purge Rate Set ALL 6 Second Employee 1DO PURGE 2 3 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. CUTOFF DATE	Using the selected date format, enter the Cutoff Date to purge through. Press RET to accept the current date. EXAMPLE: Type 123112 (RET)
2. START RATE PRODUCT	Enter up to 12 characters to indicate the Starting Rate Product. Press RET to default to the FIRST rate product. EXAMPLE: Press (RET)
3. END RATE PRODUCT	Enter up to 12 characters to indicate the Ending Rate Product. Press RET to default to the LAST rate product. EXAMPLE: Press (RET)
4. PURGE ALL STATUS FLAGS	Enter: N = No, all statuses of rates should not be purged. Purge only those eligible rates that have a "P" in the Status Flag Field of the Rules record. Y = Yes, purge all eligible rates regardless of the Status Flag. EXAMPLE: Type N (RET)
5. PURGE RATE SET	To limit the purge to a particular Rate Set, enter the set in this field. Or, press (RET) to include all Rate Sets. EXAMPLE: Type A (RET)
6. SECOND EMPLOYEE	This field may or may not display for your operation. If this field appears, a second employee (who is allowed access to the purge program) is required to enter their employee code and password before the purge will be performed. If the purge is attempted without the second authorized user, the following message will display and the purge will not begin: INVALID VALIDATING EMPLOYEE, PROGRAM ABORTED EXAMPLE: Type MMG (RET) User tip: The field "REQ 2 VALID EMPLOYEES" in the Edit Misc. Control Fields (page 4, field 1) is used to specify whether or not a second employee code is required in order to perform a purge of this file.

The screen will then display:

OPTION: __ PURGE RENTAL RULES/RATES 1 Cutoff Date: 12-31-12 2 Start Rate Product FIRST 3 End Rate Product LAST 4 Purge All Statuses N 5 Purge Rate Set A 6 Second Employee MMG 1DO PURGE 2 3 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN PROCESSING.

The following question will appear:

HAVE YOU BACKED UP YOUR DATA ?

Entering "N" returns the cursor to the "OPTION:" field from which point the program can be exited or the data in the fields can be changed.

Entering "Y" allows the purge processing to proceed.

The program will display various messages and counters at the bottom of the screen to confirm that processing is occurring.