Use the Mark Rates as Purge-able program to:

• Globally flag older Rate records as subject to purging.

Due to constant rate edits and downloading rates from a corporate headquarters, the number of records in the Rental Rules and Rates file can increase rapidly. Like most CARS+ files, a purge program exists to delete old unused records. But unlike other purge programs, the Rate Purge can be run so that the only rate records that purge are those with their Status Flag field set to "P". Records can be flagged for purging individually by changing the Status Code to "P" in Edit Rental Rules and Rates. Or multiple records can be globally flagged that way through this program.

For rates that have had numerous edits (thus multiple records with the same Rate Code but various Effective Dates), this program will NOT flag the most recent record for purging - even if its Effective Date is older than the Effective Date entered on the screen. For example, with the rates below:

Rate Code Effective Date

SDL0 01-01-10

SDL0 06-01-10

SDL0 09-01-10

SDL0 01-01-11 (with no more records on file with a more recent Effective Date)

• With the cut off Effective Date set to 07-01-10, both the first and second record will be flagged for purging as they have effective dates before the cut off and they are not the most recent records in the chain.

• If the program was run with the cut off date of 03-01-11, all but the last record will be flagged. The last record, even though it is older than the cut off date, is still the currently active record for this Rate Code. Thus, it will not be flagged for purging. To flag this last record for purging the Status Flag must be manually set to the value "P" in Edit Rental Rules and Rates.

User Tip: Rate records that are flagged for purging will not purge if they are still referenced by a reservation or RA that is still on file (even if those records are very old). But having been flagged as purge-able through this program, the record will no longer be "visible" on rate searches and cannot be used on new reservations or RAs.

• Mark Rates for Purging
• Mark Rules for Purging

Both programs mark rules as purged. The only difference is:

• Mark Rules for Purging has a start date
• Mark Rates for Purging has a cutoff date and time.

To access the Mark Rates for Purging program, type MRKRLS (RET) at any menu "OPTION:" field or the appropriate line number on the Rate Control Files menu. The screen will then display:

OPTION: __ MARK RATES FOR PURGING 1. Rate Set 2. Start Rate Code 3. End Rate Code 4. Cutoff date 03-20-14 5. Cutoff Time 1200 6. Test Run Y 1SAVE 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. RATE SET	Enter up to 2 alphanumeric characters to indicate the Rate Set whose rates are to flagged for purging, or type "ALL" to include to all Rate Sets. EXAMPLE: Type ALL (RET)
2. START RATE CODE	Enter up to 12 alphanumeric characters to indicate the first Rate Code that is to be evaluated for purging, or type "FIRST" to start with the first rate code on file. EXAMPLE: Type WEEKLY (RET)
3. END RATE CODE	Enter up to 5 alphanumeric characters to indicate the last Rate Code that is to be evaluated for purging, or type "LAST" to end with the last rate code on file. EXAMPLE: Type WKEND (RET)
4. CUTOFF DATE	Using your selected date format, enter a cutoff date for purging, or press (RET) to default to the current date. EXAMPLE: Type 123112 (RET)
5. CUTOFF TIME	Using your selected time format, enter a cutoff time for this change, or press (RET) to default to the current time. All Rate records with an Effective Date and Time earlier than that entered in Fields 4 and 5 will have be evaluated per the logic described above and flagged for purging. . EXAMPLE: Type 0000 (RET)
6. TEST RUN	Enter: Y = Yes, this is a "test run". The program will print a report of all rate records that would be flagged for purging if this were NOT a test run. N = No, this is not a "test run" - it is a "real run". Records that meet the selection criteria will be flagged with Status Code "P". EXAMPLE: Type N (RET).

PRESS "F1" AT "OPTION:" TO BEGIN PROCESSING.