- The system login
- A User Access record
- A Terminal record
Use this program to set up a user record in these three areas of the system.
USER TIP: Unlike other programs, simply having this item on
the menu is not enough to access the program. The user must be set up
for access by Thermeon Customer Support.
The set up begins by cloning a record for an
existing user. Edits can be
made to the new record as needed.
USER TIP: TIME ZONE: The User Access Record that will be cloned from MUST have the appropriate TIME ZONE entered on page 2, Field 31. The time zone
must be a valid identifier such as "US/Pacific" or 'America/Los_Angeles". If unsure about time zone identifiers, use this link to access the: List of tz Database Time Zones. Refer to the column labeled "TZ database name". The user can press Shift/F7 and make the appropriate selection from the pop up window that will display. NOTE: This field is case sensitive.
If the following message displays, please contact Thermeon Customer Support to have the system's configuration updated.
UAF-PREFIX not defined in config file
When the program is accessed, the screen will then display:
| OPTION: ADD USER 1 New User 2 Copy From Allowed User Prefixes 1CREATE 2 3ERASE 4 5 6 7HELP 8 |
Enter data as follows:
|
1. NEW USER |
Enter up to 6 alphanumeric characters representing the new user name. This code cannot already exist in the User Access file. The first 2 or 3 characters must be the user prefix assigned to your operation. If the prefix entered is not correct, the following message will display:
The second group of characters should be the person’s initials. EXAMPLE: Type TUSJAS (RET) In the above example, “TUS” is the user prefix code for the operation, and “JAS” are the initials for John A. Smith. |
|
2. COPY FROM |
Enter up to 6 alphanumeric characters representing the user code that will be copied from. This user record must already exist in the User Access file, and it must have the a valid TIME ZONE entered on page 2, Field 31. See the User Tip - Time Zone at the start of this chapter. EXAMPLE: Type TUSWWS (RET) |
| ALLOWED USER PREFIXES |
The allowed User Prefixes will be printed below this field. Note: When companies are so large and/or multiple countries are involved, it may be necessary to allow for more than one prefix.. For more information contact Thermeon Customer Support for more information. |
Press "F1" at the "OPTION:" to create the new record.
If the user record being copied from does not have a time zone, the following message will display, and the process will be halted so that a correction can be made.
TIME ZONE MISSING
STEP 1: The Edit User Access File screen will automatically appear. The screen will have data in some fields. An example is shown below:
| OPTION: __ EDIT USER ACCESS FILE 1 Employee TUSJAS (Page 1 of 4) 2 Password 22 Password Exp Date Last Login Date 08-20-18 23 Account Exp Date 3 Menu Type AGENT 24 Restrict DBR Date N 4 Create Bill-to N 25 Restrict Reports 5 Prompt CHGENV Y 26 Empl Last Name 6 RW Initials 27 Empl First Name 7 Company-ID 21 8 Multi N 28 Restrict Rpt Code 9 RW Password 29 Employee Address 10 Fleet Access Mode Y 11 Default Drawer 30 Employee City 12 Allow Bad Cust N 31 Employee State 13 Open Rate Edit Y 32 Employee Zip 14 Close Rate Edit Y 33 Employee Phone 15 Language Code 34 Employee SS No. 16 Override Ground N 35 Empl Birth Date 17 Extend Rentals Y Create Date 18 Restrict EDITCLOS Create Empl 19 Force Subwin View Y Mod Date 20 Restrict Location Mod Empl 21 Email 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8 NXT PAGE |
Complete the record for the new user. Required fields are listed below. Enter or edit any other data as needed.
Page 1:
| 2. PASSWORD |
Enter:IGNORE (RET) |
| 6. RW INITIALS | Enter any 3 alphanumeric characters. These characters are required. EXAMPLE: Type JSP (RET) |
| 9. RW PASSWORD |
If this employee has been assigned a Menu Type that has access to the RealWorld programs and you have selected to use RealWorld Passwords, this field is required. Using up to 11 alphanumeric characters, enter an established RealWorld Password. Refer to the chapter Overview - Using RealWorld Password Security for details. EXAMPLE: Type AR CLERK (RET) If RW Passwords are NOT used, leave this field blank. |
| 21. EMAIL |
If possible, enter the user’s email address. This will be used to send a password to the user. |
| 26. EMPL LAST NAME |
Enter the last name of the employee. |
| 27. EMPL FIRST NAME | Enter the first name of the employee. |
Page 2:
| 31. TIME ZONE |
The time zone from the record being copied will show in this field. If it needs to be changed, enter the correct time zone. The time zone
must be a valid identifier such as "US/Pacific" or
'America/Los_Angeles". If unsure about time zone identifiers, use this
link to access them: List of tz Database Time Zones. Use the column labeled "TZ database name". The user can press Shift/F7 and make the appropriate selection from the pop up window that will display. NOTE: This field is case sensitive. User tip: After saving the User Access Record, updates to the Time Zone field will NOT correct the user's time zone. That type of correction must be done by Thermeon Customer Support. |
Press "F1" at the "OPTION:" to save the record.
STEP 2: Upon pressing "F1" at the "OPTION:" field, the process of adding a new user continues and the Edit Terminal Records screen appears. The screen will have data in most of the fields. An example is shown below:
| OPTION: __ EDIT TERMINAL RECORDS 1 Terminal Name TUSJAS 2 Terminal Type VDT 3 RA Printer /dev/tty 4 CARS+ Report Printer /dev/tty 5 Acctg Report Printer /dev/tty 6 Acctg Forms Printer /dev/tty 7 Remote RA Type HPLASER 8 Remote Report Type HPLASER 9 Remote Acct Rpt Type HPLASER 10 Remote Acct Frm Type HPLASER 11 Default Location TUS 12 Default Drawer 1 13 Shared Usage? Y 14 Auth/Swipe 15 RA Print Library # PS 16 PIN Pad Device ID 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8 |
Edit the data as needed.
Press "F1" at the "OPTION:" to save the record.
STEP 3: The screen will
return to the "Add User" program and prompt for a password. (This is a request for the password of the user entering the data.) Once entered, the verification
information showing that the new user record was created will display as shown
below. Note that a password will be generated for the new user.
| OPTION: __ Add User 1 New User THNJAS 2 Copy From THMWWS Password: USER NAME JACKIE SANDERS USER ID 5831 GROUP NAME tus GROUP ID 609 TIME ZONE GMT PASSWORD X02OZ6LC 1 2 3 4 5 6 7 8 USER CREATED (2034) PRESS RETURN |
Upon Pressing
(RET), a prompt for an email address will appear. Enter the email address to which a notification should be
sent. The notification will include the user name, user code, time zone, and password. The first time the user logs in, the system requires that their password be changed.
User Tip: The new user should check the accuracy of their time zone by going to the RA Open screen, G subwindow. The current time should display. If the time is incorrect, please inform Thermeon Customer Support.