Use this program to:

• Aid in the month end reconciliation.

Records in the tax document file that match the selection criteria will be reported along with all posted RA charge records that reference that tax document number as its invoice number. Data is listed in numerical order by tax document number.

To access the program, type TXDOCCHG (RET) at any menu "OPTION:" field or the appropriate line number on the Tax Document submenu of the Rental Accounting Menu. The screen will then display:

OPTION: __ TAX DOCUMENT CHARGE DETAIL REPORT 1 Tax Doc Print Loc ALL 2 RA Open Loc ALL 3 Start Tax Doc Print Date 05-04-04 4 End Tax Doc Print Date 05-04-04 5 Start Tax Doc Number 6 End Tax Doc Number 7 Rental Type 3 (1=Daily, 2=Lease, 3=Both) 8 Tax Doc Status 1 (1=uncancelled, 2=cancelled, 3=both) 9 Detail/Summary S 10 Print/Display P Printer: /dev/tty 1SAVE 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. TAX DOC PRINT LOC	Enter for the tax document Printing Location: Up to 6 alphanumeric characters to select a single location. A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+". Press RETURN to default to ALL locations. EXAMPLE: Press (RET).
2. RA OPEN LOC	Enter for the RA Opening Location: Up to 6 alphanumeric characters to select a single location. A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+". Press RETURN to default to ALL locations. EXAMPLE: Press (RET).
3. START TAX DOC PRINT DATE	Using your selected date format, enter a starting print date for the tax documents to be included in the report. EXAMPLE: Type 040104 (RET)
4. END TAX DOC PRINT DATE	Using your selected date format, enter an ending print date for the tax documents to be included in the report. EXAMPLE: Type 043004 (RET)
5. START TAX DOC NUMBER	Enter up to 8 alphanumeric characters representing the starting number range of the tax documents to be included in the report. EXAMPLE: Type: 00105678 (RET)
6. END TAX DOC NUMBER	Enter up to 8 alphanumeric characters representing the ending number range of the tax documents to be included in the report. EXAMPLE: 00109500 (RET)
7. RENTAL TYPE	Enter: 1 = Daily rental RAs only 2 = Lease RAs only 3 = Both daily rental and lease RAs EXAMPLE: Type 3 (RET)
8. TAX DOC STATUS	Enter: 1 = The report should include uncancelled tax documents only. 2 = Cancelled tax documents only. 3 = Both cancelled and uncancelled tax documents. EXAMPLE: Type 1 (RET)
9. DETAIL/ SUMMARY	Enter 1 alpha character to select the report format. D = Detailed Report S = Summary Report (report is limited to only the 3 column summary totals) EXAMPLE: Type D (RET)
10. PRINT/ DISPLAY	P = Print a hard copy of this report on your terminal's assigned printer. See the Edit Terminal Records Chapter on how to assign your printers. D = Display this report on your terminal screen. See the General Data Entry Instructions Chapter on how to control the screen display. EXAMPLE: Type P (RET)

The screen will then display:

OPTION: __ TAX DOCUMENT CHARGE DETAIL REPORT 1 Tax Doc Print Loc ALL 2 RA Open Loc ALL 3 Start Tax Doc Print Date 04-01-04 4 End Tax Doc Print Date 04-30-04 5 Start Tax Doc Number 00105678 6 End Tax Doc Number 00109500 7 Rental Type 3 (1=Daily, 2=Lease, 3=Both) 8 Tax Doc Status 1 (1=uncancelled, 2=cancelled, 3=both) 9 Detail/Summary D 10 Print/Display P Printer: /dev/tty 1SAVE 2 3ERASE 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION" TO SAVE.

Notes about the report:

Linked NF # column:

This column is used for RAs that had a tax document printed for a partial payment. The Linked tax document is the tax document number of the other tax documents for the daily rental. In the case of a tax document issued to a bill-to party, the linked tax document is the one issued to the renter on the same RA. Conversely, for the tax document issued for the partial payment, the linked tax document is the one issued to the bill-to party. The linked tax document is not necessarily within the requested date range.

Difference column:

This column shows the difference between the total of the RA Charge rows and the tax document amount plus the linked tax document amount. For partial payment tax documents, the comparison is: tax document amount + linked tax document amount vs. the Linked tax document 's RA charge rows.

05-06-04 18:34:34 HHM    HHM        00   CAR RENTAL SYSTEMS LOCACAO DE VEICULOS LTDA- HERTZ     /dev/tty    Report #9590   Page 0001
 
                           N O T A   F I S C A L   C H A R G E   D E T A I L   R E P O R T
 
SELECTIONS----------
RA Location: +CUR
NF Location: CUR50
Start Date : 04-01-04
End Date   : 04-30-04    (Summary)
Rental Type: Daily & Lease
          NF       RA                                      NF AMT
NF#    LOCATION LOCATION  RA#       MOTHER#   ITEM  QTY    TOTAL NF LINK – AMOUNT     DIF  
------------------------------------------------------------------------------------------------------------------------------------
17451  CUR60                                              242.36
                CUR50     03002236            TIME    1   152.36   
                                              FUEL    1    50.00
                                              DROP    1    40.00
                          TOTAL OF Charges……………………………..   242.36
------------------------------------------------------------------------------------------------------------------------------------
17454  CUR60                                              280.00
                CUR50     03002260            TIME    1   140.00
                          03002261            TIME    1   140.00
                          TOTAL OF Charges……………………………..   280.00
17460  CUR60                                             1000.00 17480     380.00 
                CUR50     03002300            TIME    1  1000.00
                                              FUEL    1   380.00
                          TOTAL OF Charges …………………………..  1000.00
17480  CUR60                                              380.00 17460    1000.00
                CUR50     03002300                               
                          TOTAL OF Charges     ………………………..   .00
17483  CUR60                                              700.00
                CUR50     03004500            TIME    1   700.00      
                                              FUEL    1   380.00                    380.00
                          TOTAL OF Charges …………………………..  1080.00
17485  CUR60                                             2500.00
                CUR70     03017525   254      TIME    1  1000.00
                                     254      FUEL    1   250.00
                          03017526   254      TIME    1  1000.00
                                     254      FUEL    1   230.00                     20.00
                          TOTAL OF Charges   ……………………..  2480.00
17486  CUR60                                              800.00
                CUR70     03017526   254      DAMG    1   800.00
                          TOTAL OF NF………………….……………………..   800.00

SUMMARY:
	#NFs	NF Amt	  RA Amt	Difference
Daily :   5    2602.36  2222.36      380.00
Lease :   2    3300.00  3280.00       20.00
Total :   7    5902,36  5502.36      400.00