This file is generally the first one set up during the initial data entry steps. After initial data entry, this function may be used to make any changes to the Company File fields.
To access the Edit Company File, type EDITCOMP (RET) at any "OPTION:" field or the appropriate line number on the Accounting Control Files Menu. The screen will then display:
| OPTION: COMPANY FILE MAINTENANCE 1 Company Report Name (undefined) 2 Company Display Name 3 Address Line 1 4 Address Line 2 5 Address Line 3 6 Phone Number 7 Fax Number 8 Web Url 9 WebRES Url 10 Phone No. 2 11 Phone No. 3 12 Phone No. 4 13 E-mail No. 1 14 E-mail no. 2 15 GL Profit Centers N 16 Valid Disk Drives AAAAAAAA 17 Password ******** 18 Next Vehicle # 19 Default Reply E-mail 1SAVE 2 3ERASE 4 5 6 7HELP 8 |
Enter data as follows:
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1. COMPANY NAME |
Enter up to 50 alphanumeric characters. This will be the name that appears at the top of all reports. EXAMPLE: Type THERMEON CAR & TRUCK RENTALS (RET) |
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2. COMPANY DISPLAY NAME |
Enter the name that should display in the the lower left corner of all rental menus and in the upper right corner of all accounting screens. Enter up to 30 alphanumeric characters. EXAMPLE: Type THERMEON RENTALS(RET) |
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3. - 5. ADDRESS LINES 1-3 |
Enter up to 30 alphanumeric characters on each line for your company's address. You may skip one or more lines of the address by pressing (RET). This address can be made to print on A/R statements and Insurance Invoices. EXAMPLE: Type 1821 N. GRAND AVE (RET) |
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6. PHONE NUMBER |
Enter up to 15 characters for your company's phone number. EXAMPLE: Type 714-731-9191 (RET) |
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7. FAX NUMBER |
Enter up to 15 numeric characters for your company's fax number. EXAMPLE: Type 714-731-5938. |
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8. WEB URL |
If your company has a website, enter the website address. EXAMPLE: Type www.thermeon.com |
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9. WEBRES URL |
If your company is using WebRes, enter the web address for the site where it is being used. EXAMPLE: Type www.thermeon.com |
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10. PHONE NO. 2 |
Use this field to enter an alternative phone number to the one entered in Field 6 above. EXAMPLE: Type 714-731-9192 |
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11. PHONE NO. 3 |
Use this field to enter another alternative phone number to the one entered in Field 6 above. EXAMPLE: Press (RET) |
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12. PHONE NO. 4 |
Use this field to enter an alternative phone number to the one entered in Field 6 above. EXAMPLE: Press (RET) |
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13. E-MAIL NO. 1 |
Use this field to enter an e-mail address that can be used to contact your company. EXAMPLE: Type support@thermeon.com (RET) |
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14. E-MAIL NO. 2 |
Use this field to enter an alternative e-mail address that can be used to contact your company. EXAMPLE: Press (RET) |
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15. GL PROFIT CENTERS |
This field is used to indicate if you want use separate profit centers for accounting purposes for the rental locations. User tip: If you are planning to set up fleet pools to do owned vehicle revenue splits, profit centers MUST be used. EXAMPLE: Type Y (RET) |
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16. VALID DISK DRIVES |
All data files are stored in the A directory. Different Operating Systems will require different answers to this question. If your operating system is XENIX or UNIX , enter eight "A"s, filling the whole field. EXAMPLE: Type AAAAAAAA (RET) |
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17. PASSWORD |
Enter up to 8 alphanumeric characters for this company's password. If you are using the shared fleet or fleet pool logic, this password is used when accessing each organization's accounting company . EXAMPLE: Type ACCT1234. |
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18. NEXT VEHICLE # |
This field is used if you want the system to automatically assign vehicle numbers when in-fleeting new vehicles. This field is only active when a GVT record "VEHNOASG" (set up by Thermeon's Customer Support Dept. ) is in place. . EXAMPLE: Type C60010 (RET) |
| 19. DEFAULT REPLY E-MAIL |
This field is used when emailing a document from CARS+ using the carsplus-printer feature (see User Tip #1 below). This can be anything that is printed from CARS+ -- a report, a rental agreement, a reservation confirmation, etc. Generally, documents are converted to PDF's and attached to the email, but may also be in other formats, such as CSV or plain text. Enter into this field the email address that the reply should be sent to when the recipient of the original email sends a reply. EXAMPLE: Type info@thermeon.com (RET) Note that a “name-friendly” email address may be used in this field. EXAMPLE: Type: Thermeon Rent A Car The 'name-friendly' email address above causes the recipient to see the email as coming from “Thermeon Rent A Car” as opposed to the actual email address 'info@thermeon.com'. The actual email address will be linked behind the name User tips:
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The screen will then display:
| OPTION: COMPANY FILE MAINTENANCE 1 Company Report Name THERMEON CAR & TRUCK RENTALS 2 Company Display Name THERMEON RENTALS 3 Address Line 1 1352 IRVINE BLVD 4 Address Line 2 W105 5 Address Line 3 TUSTIN, CA 92790 6 Phone Number (714) 731-9191 7 Fax Number (714) 731-5938 8 Web Url www.thermeon.com 9 WebRES Url www.thermeon.com 10 Phone No. 2 714-731-9192 11 Phone No. 3 12 Phone No. 4 13 E-mail No. 1 support@thermeon.com 14 E-mail no. 15 GL Profit Centers Y 16 Valid Disk Drives AAAAAAAA 17 Password ******** 18 Next Vehicle # C60010 19 Default Reply E-mail car-rental@email.com 1SAVE 2 3ERASE 4 5 6 7HELP 8 |
PRESS "F1" AT "OPTION:" TO SAVE.