Use this report to:

• Produce a listing showing up to twelve months of time and mileage revenue and the number of days rented for vehicles in the inventory. The report can be run for all vehicles in your fleet or it can be restricted to:

• A range of vehicle numbers.
• Vehicles that are currently assigned to a single rental location.
• A single Class and Make of vehicle.
• Or any combination of the above.

Note: This report covers one year of information. If, for example, you run the report on June 15th, the data shown in the June fields will be for the first 15 days of June. The data in the July through December fields will be from last year and the fields for January through May will reflect the current year.

Regardless of your selection parameters, this report excludes all foreign vehicles in your fleet. Vehicles with Status Codes of either S (Sold) or C (Converted) will be included.

When a vehicle exchange is made on a RA, the revenue reflected in this report is prorated between the vehicles base don the length of time each vehicle was on the RA.

TYPES OF UTILIZATION REPORTS

Within CARS+ utilization reports can be divided into the following categories:

A. LOCATION ORIENTED OR VEHICLE ORIENTED

1. Location oriented utilization reports

Reports of this type give utilization figures for locations. The location at which a vehicle is at the time of the calculation is the critical element.

For example, if a vehicle was at Location A for the first fifteen days of the month and then at Location B for the last half, these reports will only include the vehicle for the time it was actually at each location.

The following utilization reports are of this type:

• Current Utilization Report
• Fleet Utilization Report
• Owned Fleet Utilization Report

2. Vehicle oriented utilization reports

Reports of this type are concerned about the total utilization of individual vehicles during a time period at all of the locations where it may have been. If "location" is offered as a selection criteria, it allows the user to restrict the report to vehicles currently at that site but the report will give data for all locations vehicles were at during the reporting period.

Using the same example as above, if one of these reports was run for the vehicles currently at Location B, all rentals involving this vehicle (both those that took place at A and B) will be reported.

The following utilization reports are of this type:

• Two Month Performance Report
• Twelve Month Performance Report
• Daily Performance Report
• Average Utilization Report

B. AUDITED DATA OR UNAUDITED DATA

Utilization reports derived from "audited" data use data generated during the posting process or data generated from a polling process. Posting is done via the Accounting DBR, and it is expected that the data is reviewed (audited) prior to posting. Other data is collected from a polling process. That is, a program runs automatically at some time(s) during each day to take a "snapshot" of your data. When a report is based on either a posting or polling process, the report can be run multiple times for the same parameters and the results will be the same. Reports that fall into this category are the following:

• 2 Month Performance Report
• 12 Month Performance Report
• Fleet Utilization Report
• Owned Fleet Utilization Report

Utilization reports derived from "unaudited" data gather data "on-the-fly" as they are run. Some even look at Open RAs. When these reports are run multiple times for the same parameters, the results can be very different because the state of the RAs they are looking at may have changed between runs. Reports that fall into this category are listed below:

• Daily Performance Report
• Average Utilization Report
• Current Utilization Report
• Fleet Availability Report
• RA Daily Revenue Report

To access the 12 Month Performances Report, type VEHSLS (RET) at any menu "OPTION:" field or the appropriate line number on the Utilization Menu. The screen will then display:

OPTION: __ 12 MONTH PERFORMANCE REPORT 1 Start Veh # FIRST 2 End Veh # LAST 3 Location FAR01 4 Class ALL 5 Make ALL 6 Fleet Type ALL 7 Owning Location FARO1 8 Truncate Decimals N 9 Sort By VEHICLE (VEHICLE, LOCATION, CLASS, LICENSE, OWNLOC, PURCHDATE, GROUNDDATE, ELIGDATE, MAKEMODEL) 10 Print/Display P Printer: /dev/tty 1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. START VEH#	Enter the starting vehicle number. Press RET to default to the first record. EXAMPLE: Type 14090 (RET)
2. END VEH#	Enter the ending vehicle number. Press RET to default to the last record. EXAMPLE: Type 14200 (RET)
3. LOCATION	Enter up to 6 alphanumeric characters to indicate the Customers Pick-Up Location. Enter: 1. Up to 6 alphanumeric characters to select a single pick-up location. 2. A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+". 3. Press RETURN to accept the default location. Note: Your user access may be limited as to the locations for which you can run this report. If your access is restricted and you attempt to enter a location or location group which is outside your allowed parameters, the following message will be displayed at the bottom of the screen and your selection will be ignored: RESTRICTED REPORT LOCATION EXAMPLE: Type TUS (RET)
4. CLASS	Enter up to 5 alphanumeric characters to select the Class Code. Press RET to default to All Classes. EXAMPLE: Type E (RET)
5. MAKE	Enter up to 8 alphanumeric characters to select the Make of the vehicle. Press RET to default to All Makes. EXAMPLE: Type FORD (RET)
6. FLEET TYPE	Enter a specific Fleet Type or press (RET) to default to all Fleet Types EXAMPLE: Press (RET) User tip: . Fleet Type Codes are used to separate the fleet for the purposes of running reports. They are defined in a control file and then a fleet type is assigned to each vehicle.
7. OWNING LOC	Enter up to 6 alphanumeric characters to indicate Owning Location Code. Press RET to default to ALL locations. EXAMPLE: Type TUS (RET)
8. TRUNCATE DECIMALS	This field is used to indicate whether or not you want the digits beyond the decimal points to print on the Total line. Y = Yes, drop the digits after the decimal point on the Totals. For example, a total of $3,456.98 would print as $3,456. N = No, print the complete totals on the Total line. EXAMPLE: Type N (RET)
9. SORT ORDER	Enter one of the following words to select the sort order. You MUST type the entire word. NO abbreviations. VEHICLE - Sort by the Vehicle Number. LOCATION - Group by Current Location and sort by Vehicle #. CLASS - Group by Class Code and sort by Vehicle #. LICENSE - Sort by License Number. VIN - Sort by the full 17 characters of the VIN #. VINLAST8 - Sort by the last 8 characters of the VIN #. OWNLOC - Group by Owning Location & sort by the last 8 characters of the VIN #. PURCHDATE - Group by purchase date and sort by the last 8 characters of the VIN #. GROUNDDATE - Group by grounding date and sort by the last 8 characters of the VIN #. ELIGDATE - Group by eligibility date and sort by the last 8 characters of the VIN #. EXAMPLE: Type LOCATION (RET)
10. PRINT/ DISPLAY	P = Print a hard copy of this report on your terminal's assigned printer. D = Display this report on your terminal screen. See the General Data Entry Instructions Chapter on how to control the screen display. EXAMPLE: Type P (RET)

OPTION: __ TWELVE MONTH PERFORMANCE REPORT 1 Start Veh # 14090 2 End Veh # 14200 3 Location TUS 4 Class E 5 Make FORD 6 Fleet Type ALL 7 Owning Location TUS 8 Truncate Decimals N 9 Sort By LOCATION (VEHICLE, LOCATION, CLASS, LICENSE, OWNLOC, PURCHDATE, GROUNDDATE, ELIGDATE, MAKEMODEL) 10 Print/Display P Printer: /dev/tty 1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN PRINTING.