The Res/Operating Fleet Report is designed for RV rental operations.

Traditionally, RV rentals return in the morning and new rentals begin in the afternoon, which allows a same-day turnaround. However, some operations allow customers to purchase an 'early-bird special' which allows them to pick up the unit early in the morning and return it late in the day. With these rentals, it is not possible to do same day turnarounds.

For locations that have frequent early-bird specials, this report shows the unit as 'committed' for the entire day of pickup and return.

User tip: For operations not offering early bird specials, the Res/Operating/Ideal Fleet Report (also on the Planning Menu) divides each day into 2 sections: AM and PM. That is, regardless of whether the unit is due back at 8 am or 11 am, it's 'committed' for the entire morning. Similarly, a unit that is reserved with a check out time of 1 pm or 5 pm is 'committed' for the entire afternoon.

To access the Res/Operating Fleet Report program, type PRTROF (RET) at any menu "OPTION:" field or the appropriate line number on the Planning menu. The screen will then display:


OPTION: __ RES/OPERATING FLEET REPORT

1 Location ALL
2 Class ALL
3 Start Date 02-14-11
4 End Date 02-27-11
5 Print/Display D Printer: prtspool






1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. LOCATION

Enter up to 6 alphanumeric characters to indicate the Customers Pick-Up Location. Enter:

  1. Up to 6 alphanumeric characters to select a single location.
  2. A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+".
  3. Press RETURN to default to ALL locations.

EXAMPLE: Type TUS (RET)

2. CLASS

To limit the report to a single class, enter up to 4 alphanumeric characters representing the class code. Otherwise, press (RET) To include all classes.

EXAMPLE: Press (RET)

3. START DATE

Using the selected date format, enter the Starting Date. Press RET to default to today's date.

EXAMPLE: Press (RET)

4. END DATE

Using the selected date format, enter the Ending Date. Press RET to default to 2 weeks from the current date.

EXAMPLE: Press (RET)

5. PRINT/
DISPLAY

Enter:

P = Print a hard copy of this report on your terminal's assigned printer or send it as an e-mail. See the Edit Terminal Records Chapter on how to assign printers and send reports by e-mail.

D = Display this report on your terminal screen. See the General Data Entry instructions Chapter on how to control the screen display.

EXAMPLE: Type P (RET)


The screen will then display:

OPTION: __ RES/OPERATING/IDEAL FLEET REPORT

1 Location TUS
2 Class ALL
3 Start Date 02-10-11
4 End Date 02-14-11
5 Print/Display D Printer: prtspool





1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN PRINTING.


Notes about the report:

The "R" row shows the number of reservations and rentals for each day.
The "RF" row shows the number of reservable vehicles in the fleet.
The TOT% row shows the percentage of committed units.
The TOTALS row shows the number of committed units.