1. START DATE

Using your selected date format, enter the Starting Date for transactions to be reported. Press RET to default to the "EARLIEST" date.

EXAMPLE: Type 041604 (RET).

2. END DATE

Using your selected date format, enter the Ending Date for transactions to be reported. Press RET to default to the last day of the previous month.

EXAMPLE: Type 043004 (RET).

3. A/R ACCOUNTS

This field refers to a field in the Customer record which is used to designated which G/L account a customer's receivable transactions should post to if other than the default account.

If more than one G/L account is used for receivables, enter up to 4 G/L account numbers here to limit the report to customer records flagged with those G/L account numbers.

If only one G/L account is used for receivables, skip this field.

EXAMPLE: Type 1201 1202 (RET).

4. SORT BY

This field determines in what order the statements will print.

Enter:

NAME to sort the statements by the Customer's Name.

CUST# to sort the statements by Customer Number.

EXAMPLE: Type CUST# (RET)

5. START CUST #

Enter up to 6 alphanumeric characters to indicate the starting Customer Number. Press RET to default to the FIRST customer record on file.

EXAMPLE: Press (RET)

6. END CUST #

Enter up to 6 alphanumeric characters to indicate the ending Customer Number. Press RET to default to the LAST customer record on file.

EXAMPLE: Press (RET)

7. MIN BALANCE

Use this field to indicate if a minimum balance owed should be used as a criteria in selecting eligible customer accounts. Those accounts with balances less that the amount entered will be excluded.

If a minimum balance should not be used as a selection criteria, press RET to skip this field.

EXAMPLE: Type 10.00 (RET)

8. INC ZERO BAL

Indicate whether or not those accounts with a zero balance should be included.

Y = Yes, those accounts with a zero balance should be included

N = No, accounts with a zero balance should be ignored.

EXAMPLE: Type N (RET)

User tip: If "Y" is indicated here, be sure to include paid items - see Field #12 below.

9. INC CR BALANCE

Indicate whether or not those accounts with a credit balance should be included.

Y = Yes, those accounts with a credit balance should be included.

N = No, do not include accounts with a credit balance.

EXAMPLE: Type N (RET)

10. INC PAID ITEMS

Indicate whether or not paid items should be included in the statements.

Y = Yes, paid items should be included on the statements.

N = No, paid items should not be included. Only unpaid items will be shown.

EXAMPLE: Type N (RET)

11. PRINT/ DISPLAY

Enter:

P = Print a hard copy of this report on your terminal's assigned printer.

D = Display this report on your terminal screen. See the General Data Entry Instructions Chapter on how to control the screen display.

EXAMPLE: Type P (RET)

12. PRINTER

Indicate which printer should be used to print the statements.

EXAMPLE: Type /dev/tty (RET)

13. DETAIL/ SUMMARY

Enter 1 alpha character to select the report format

D = Detailed Report

S = Summary Report

EXAMPLE: Type D (RET)

14. HEADER

Enter 1 alpha character to select the

C = Company. Use the address and phone number from the Company File for the header.

L = Location. Use the address and phone number from the Location File (designated in the next field) for the header.

Blank = Don't print a header. (This is available for those users who print their statements on letterhead.)

EXAMPLE: Type L (RET)

15. PRINT LOC

If you selected "Location" in the field above, indicate which location's information should be used in the header.

EXAMPLE: Type TUS (RET)