Edit Print Library Control Record

Use this file to:

Assign certain print programs for various documents produced by CARS+.
Designate to which printer certain documents should print.

To access the Edit Print Library Control Record program, type EDITLIB (RET) at any menu "OPTION:" field or the appropriate line number on the System Configuration Menu. The screen will then display:

OPTION: __ EDIT PRINT LIBRARY CONTROL RECORD

1 RA Print Library # 20 Key Tag Library #
2 Non Rev Library # 21 Non-Rev Printer (1=RA,2=Report,3=RW)
3 Res Quote Library # 22 Counter Hold Tickets Library #
4 Res Conf Library # 23 Hertz Oneway Close Library #
5 Handheld Prt Library # 24 Print Equipment Ready Lib #
6 RA Invoice Library # 25 Print Super Rez enroll Lib #
7 Ins Invoice Library # 26 Accident Report
8 Incident Cert Library # 27 Accident Letter
9 Hold Ticket Library # 28 Damage Sticker
10 29 Equifax Printer (1,2,3,4)
11 Voucher Print Library # 30 Damage Correspondence Ltr
12 Statement Prt Library # 31 Petty Cash Printer
13 Quotes/Conf Printer (1=RA, 2=Report, 3=RW, 4=Accnt Forms)
14 Reservation Printer (1=RA, 2=Report, 3=RW, 4=Accnt Forms)
15 Voucher Printer (1=RA, 2=Report, 3=RW, 4=Accnt Forms)
16 Liability Letter Lib # 32 RA Pearl Code
17 Ticket Library # 33 Toll Rider
18 Petty Cash Prt Lib # 34 CVG2 Rider
19 Parking Ticket Lib # 35 CC-Auth Print Lib

1SAVE 2 3 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. RA PRINT LIBRARY #	Enter the RA print program number which specifies the format for rental agreements. The RA print programs are too numerous to list here. User tip: There are multiple places in CARS+ where the library number of the RA print program can be designated. The hierarchy for which RA print program is selected is as follows: The print program in the Valid Type Code record takes precedence. If that field is blank, then the one designated in the Terminal record is used.If that field is blank, then the print program designated in the Print Library record is used.
2. NON REV LIBRARY #	Enter the print program number which specifies the format for non-revenue tickets. The current choices are: 1 = Dollar version 2 = Hertz North America licensees (in general) 3 = Delta Australia version 4 = Same as #1, except it is designed to print on plain paper. 5 = Hertz Brazil version 6 = Hertz Canada corporate - Optra version 7 = Hertz Australia version 8 = Two specific US licensees (htzdec and htzfar) 9 = Europcar Australia version A = Hertz Canada corporate - Postscript version E = European version
3. RES QUOTE LIBRARY #	Enter the print program number which specifies the format for reservation quotes. The current choices are: 1 = Australia and Malaysia version 2 = Thrifty UK version 5 = Generic version P = Calls Confirmation print program "P" (see field 4 below) in quote mode to produce a postscript name=value pairs W = Calls Confirmation print program "W" in quote mode X = Call Confirmation print program "X" in quote mode
4. RES CONF. LIBRARY #	Enter the print program number which specifies the format for reservation confirmations. Unique characteristics about the current choices are: 1 = Confirmation can be addressed to travel agent placing the reservation or to the renter. If a bill-to party of the reservation, the confirmation is addressed to the bill-to party. GVT record CNFMEX will prevent addressing confirmation to vendor. Typically this should be set for most users. 2 = Similar to #1 but no free miles/kms literals. For Thermeon Europe there are DCC lines. Uses actual currency symbols. 3 = Similar to #1 but no header (blank lines instead of company or location address). 5 = Chauffeur confirmation. Header can be either location or company information or can be blank. Has translatable text. Prints typical rental info. as well as itinerary. 6 = Similar to #1 except data is rearranged. Header uses company display name instead of company report name. Formatted for a specific customer (Galpin). P = Outputs name=value pairs for postscript. W = Email confirmation from webXG WebRES X = For WebXG
5. HANDHELD PRINT LIBRARY #	Enter the RA print program number which specifies the format for RAs that are closed on a handheld terminal.
6. RA INVOICE LIBRARY #	Enter the print program number which specifies the format for a specially designed RA invoice. (Leave blank if using the standard CARS+ RA invoice.) There are several versions of the RA Invoice. Choices are: 3 = 4 = Thrifty UK 5 = Q fleet 7 = State of Georgia 8 = Thrifty Australia 9 = Thermeon Europe B = Thrifty Ireland C = Generic Version D = Delta Australia E = Europcar Ireland (from B) G = Budget Redmond; with finance charges H = Europcar (from D) J = Thrifty New Zeland R = Sweden; rounded up the total charges and balance due S =
7. INS. INVOICE LIBRARY #	Enter the print program number which specifies the format for a specially designed Insurance invoice. (Leave blank if using the standard CARS+ Insurance invoice.) Choices are: 1 = standard 3 = Thrifty Australia version 5 = Europcar Australia version 6 = Advantage Canada version 7 = Hertz Red Deer version
8. INCIDENT CERT LIBRARY #	Enter the print program number which specifies the format for incident module certificates. The choices are: 1 = Hertz Canada Corporate - Optra version 2 = Sixt Ireland version 3 = Hertz Canada Corporate - Postscript version
9. HOLD TICKET LIBRARY #	Enter the print program number which specifies the format for hold tickets. The first two are for only those RAs closed with a handheld terminal when the flag in the Edit Location control record is set to warn for needed maintenance at close. 1 = Hertz version 2 = Dollar version The following hold ticket is printed at the rental counter from the RA Close program. 3 = Europcar Australia version
10. (RESERVED)
11. VOUCHER PRINT LIBRARY #	Enter the print program number which specifies the format for a specially designed prepaid reservation voucher. Contact Thermeon's Customer Support Dept. for current versions.
12. STATEMENT PRT LIBRARY #	Enter the print program number which specifies the format for CARS+ statements. 1 = Thrifty Europe version 2= 3= Has "Net Due" column 4 = Delta Australia version 5 = American version 6 = Similar to #3, adds printer font control and one line of user-editable text ( 60 characters max) to print under fax # at top of each page. R = Same and format #4, but is in restricted mode. Limits the customer # range and state date defaults to 120 days ago. Blank = defaults to 1.
13. QUOTES PRINTER	This field is used to designate which printer should be used for printing Reservation Quotations and Reservation Confirmations.Enter: 1 = RA Printer 2 = Report Printer 3 = Accounting Report Printer 4 = Accounting Forms Printer EXAMPLE: Type 2 (RET) NOTE: If using the "Email Reservation to Customer" feature (see Edit Misc Control Fields, page 6, field 27), this field must be set to "1" (RA Printer).
14. RESERVATION PRINTER	This field is used to designate which printer should be used for printing Reservations. Enter: 1 = RA Printer 2 = Report Printer 3 = Accounting Report Printer 4 = Accounting Forms Printer EXAMPLE: Type 2 (RET)
15. VOUCHER PRINTER	This field is used to designate which printer should be used for printing prepaid reservation vouchers. Enter: 1 = RA Printer 2 = Report Printer 3 = Accounting Report Printer 4 = Accounting Forms Printer EXAMPLE: Type 4 (RET)
16. LIABILITY LETTER LIB #	Enter the print program number which specifies the text to use when sending a letter to the issuing authority declining liability for a parking ticket. 01 = Australia version 02 = Hertz Australia version
17. TICKET LIBRARY #	Enter the print program number which specifies the text of the letter to use when sending a letter to a renter which incurred a parking ticket. 01 = Standard version 02 = Hertz Australia version 03 = Postscript Version ZA = Hertz South Africa
18. PETTY CASH PRT LIB #	Enter the print program number which specifies the format to use when printing a Petty Cash receipt. 01 = Australia version 02 = North American version; masks credit card 03 = RV Version 04 = Postscript Version
19. PARKING TICKET LIB #	Enter the print program number which specifies the format for the form when printing Park & Fly contracts. This is only used by the optional CARS+ Park & Fly module. 01 = Standard Park and Fly contract. 2P = For a specific Australia client (crown)
20. KEY TAG LIB #	Enter the print program number which specifies the format to use when printing key tags. 1 = Hertz version 2 = For a specific US Hertz licensee (htzslo) 3 = Australia version (prints 4 rows of 6 labels on A4 paper)
21. NON REV PRINTER	This field is used to designate which printer should be used for printing Non-Rev Movement tickets. Enter: 1 = RA Printer 2 = Report Printer 3 = Accounting Report Printer
22. COUNTER HOLD TICKETS LIBRARY #	If the "Warn for Maintenance" flag is turned on in the Location record, entering an appropriate print program number in this field causes the following to happen: When closing a RA in either On-Line or Batch Mode, and the vehicle is past due for a scheduled maintenance (according to its Service Codes), a prompt for printing a Hold Ticket will display on the screen. If selected, the Hold Ticket will print directly after the RA on the RA printer. 1 = Hertz version 2 = Dollar version 3 = Europcar version
23. HERTZ ONEWAY CLOSE LIBRARY #	This field is for Hertz US and Canada licensees doing One-Way Close RAs. The One-Way Close program uses the print program entered in this field. HT = USA - For operations with print program "2M" entered in Field 1 of this record (plain paper form), enter "HT" in this field. This is designed for a laser printer and will print the Hertz logo. HZ = USA - For operations with "04" in Field 1 of this record (dot matrix mid-size form), enter "HZ" in this field. HP = USA - For operations with PS in field 1 of this record. This program outputs postscript definitions which will be processed through the same raprtps-xxx scripts in the ps/ directory that the standard postscript print program (RAPRTPS) uses. HC = Canada - For operations with either "3E" or "3J" entered into field 1. This program is designed for plain paper RAs being printed on a postscript-capable laser printer. HD = Canada - For operations printing standard RAs on a mid-size multi-part form on a dot matrix printer.
24. PRINT EQUIPMENT READY LIB#	It is usually not feasible for units of large optional equipment such as child seats and hand trucks to be kept at the rental counter. There just isn’t enough space to accommodate them. Instead, a ticket can be printed for each piece of equipment that is available for rental so that the printed ticket can be delivered to the rental counter (much like a set of keys is delivered for an available vehicle.) When the equipment/or a vehicle is made available, a prompt displays asking if a ready ticket should be printed. 01 = only version at this time NOTE: To activate the ready ticket prompt, Thermeon Customer Support must also add the GVT record MAKAVLAU. This will change MAKAVL to no longer display existing damages and will not prompt for user name and password.
25. PRINT SUPER REZ ENROLL LIB #	This field is used by Hertz Australia to turn on a prompt in RA Open about joining the Hertz Number 1 Club. This field also defines the maximum number of times a customer should be asked to join. The system tracks the number of times the customer declines when asked to join. Once the maximum number (set here ) is reached, the rental agent will no longer be prompted to ask the question. Enter the maximum number of times a customer should be asked if they want to join the Number 1 Club. EXAMPLE: Type 3 (RET)
26. ACCIDENT REPORT	When saving the full-screen version of a Damage Report, the question is asked if an accident report should print. If a printed report is requested, the print program number entered in this field determines the format of the report.
27. ACCIDENT LETTER	When saving the full-screen version of a Damage Report, the question is asked if a letter to the renter should be printed. If it is requested, the print program number entered in this field determines the format of the letter.
28. DAMAGE STICKER	When saving the full-screen version of a Damage Report, the question is asked if a damage stickers should be printed. If it is requested, the print program number entered in this field determines the format of the sticker, and it prints on the Accounting Forms printer.
29. EQUIFAX PRINTER	The Equifax logic provides the ability to obtain a credit score from Equifax when a debit card is used to pre-authorize a RA. If the score falls below the minimum acceptable score, CARS+ prints a simple letter that explains the renter's consumer credit rights. Use this field to designate which printer should be used to print the letter. Enter: 1 = RA Printer 2 = Report Printer 3 = Accounting Report Printer 4 = Accounting Forms Printer EXAMPLE: Type 1 (RET)
30. DAMAGE CORRESPONDENCE LTR	This field is used to define a series of 3 letters that can be used with the full-screen version of the damage logic. When a damage report issue is complete, the logic allows for the final correspondence to the customer to be either a letter billing for a balance due, refunding an overpayment, or simply advising that the issue has been closed. Enter the print program number for the letters.
31. PETTY CASH PRINTER	This field is used to designate which printer should be used for printing Petty Cash Receipts. Enter: 1 = RA Printer 2 = Report Printer 3 = Accounting Report Printer 4 = Accounting Forms Printer EXAMPLE: Type 2 (RET)
32. RA PEARL CODE	This field is provided for client-specific logic for postscript RA printing that adjusts the format of a standard RA print program.
33. TOLL RIDER	This field is obsolete. Please leave it blank. Entering anything here will cause an error when trying to print open RAs.
34. CVG2 RIDER	Entering a print library number in this field turns on the printing of an additional rental agreement rider at the time of open if Personal Accident Insurance (PAI) was purchased by the renter. Leaving this field blank turns off the printing of a PAI rider. Note: Not all rental agreement print programs support the printing of a PAI rider. Contact your CARS+ support representative if this is a feature that you need.
35. CC-AUTH PRINT LIB	Entering a print library number in this field turns on a feature for installations who use EDC. When EDC reports anything other than the approval of a credit card authorization in RA Open and RA Close, this field turns on a printed notification generated for the credit card holder explaining that the authorization request was denied. It is sent to the RA printer. This applies only to on-line RA Open and RA Close (not the Batch programs). Enter the print program number for this notification. Leave this field blank if you do not wish to print notification of credit card authorization rejections.

PRESS "F1" AT THE "OPTION:" TO SAVE THE RECORD.