The Vehicles Purchased Report provides a listing of:

Regardless of the selection parameters, the report excludes all foreign vehicles. Vehicles whose Status Codes are either S (Sold) or C (Converted) will be included.

The report may be limited to vehicles owned by a particular location or location group as well as by their current location.

To access the Vehicles Purchased Report type PURCH (RET) at any menu "OPTION:" field or the appropriate line number from the Fleet Menu. The screen will then display:

OPTION: __ VEHICLES PURCHASED REPORT

1 From purchase date EARLIEST
2 Thru purchase date LATEST
3 Owning Location 6 SHIFT+F7 FOR CODES
4 Report Taxes N
5 Fleet Type ALL
6 Primary sort by Y
legal owner?
7 Sort Order D (V=Vehicle #, D=Date)
8 Print/Display P Printer: /dev/tty
9 Current Location ALL
10 Include Assets N



1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. FROM PURCHASE DATE

Using your selected date format, enter the Starting Purchase date. Press RET to default to the EARLIEST purchase date in your system.

EXAMPLE: Type 030110 (RET)

2. THRU PURCHASE DATE

Using your selected date format, enter the Ending Purchase date. Press RET to default to the LATEST (most recent) purchase date in your system.

EXAMPLE: Type 033110 (RET)

3. OWNING LOCATION

Press Shift and F7 to bring up a pop-up window listing choices pertaining to the Owning Location as shown below:

OWNING LOCATION CODES

1) Local Location/Pool
2) Owned from other pool
3) Both 1 & 2
4) FOREIGN
5) Both 2 & 4
6) ALL Vehicles
LOC#) Specific Location or Group Code (First character of the Group Code is a “+”



EXAMPLE: Type TUS (RET)

4. REPORT TAXES

Two fields of the Vehicle Inventory screen are used to record the amount of GST and Sales Tax/PST paid to purchase the vehicle. If these figures should print on the report, indicate that here. They will print in place of the Loan Date, ICD Date, and Buy Back columns.

Enter:

Y = Yes, print the entries made in the GST and Sales Tax (PST) fields.

N = No, don't print the tax information.

EXAMPLE: Type Y (RET)

5. FLEET TYPE

To limit the report to a single Fleet Type, enter a single character designating that Fleet Type. Otherwise, press (RET) to include all Fleet Types.

EXAMPLE: Type C (RET)

6. PRIMARY SORT BY LEGAL OWNER

Enter 1 alpha character to indicate if the primary sort order is by legal owner.

Y = Primary sort is by legal owner.

N = Primary sort is not by legal owner.Just sort by whichever choice is made in the next field.

EXAMPLE: Type Y (RET)

7. SORT ORDER

Enter :

V = Sort the data by vehicle number.

D = Sort the data by purchase date.

EXAMPLE:Type V (RET).

8. PRINT
DISPLAY

Enter:

P = Print a hard copy of this report on your terminal's assigned printer or send as an e-mail. See the Edit Terminal Records Chapter for instructions on how to assign printers and send reports as e-mails.

D = Display this report on your terminal screen. See General Data Entry Instructions Chapter on how to control the screen display.

EXAMPLE: Type P (RET)

9. CURRENT LOCATION

Use this field to limit the report to vehicles currently at a particular location or to locations in a location group. Enter up to 6 alphanumeric characters representing a location, or a location group. Press (RET) to default to ALL locations.

EXAMPLE: Type TUS (RET)
10. INCLUDE ASSETS
 This field refers to non-vehicle assets (such as GPS units) that are inventoried. Enter:
Y = Yes, include non-vehicle assets in the report
N = No, do not include non-vehicle assets in the report (include only vehicles)
O = Report only non-vehicle assets
EXAMPLE: Type Y (RET)

The screen will then display:

OPTION: __ VEHICLES PURCHASED REPORT
1 From Purchase date 03-01-10
2 Thru Purchase date 03-31-10
3 Owning Location 6 SHIFT+F7 FOR CODES
4 Report Taxes Y
5 Fleet Type C
6 Primary sort by Y
legal owner?
7 Sort Order V (V=Vehicle #, D=Date
8 Print/Display P Printer: prtspool
9 Current Location TUS
10 Include Assets Y


1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN.

User tip Hertz operations: The Hertz vehicle check digit is included as a 7th character on the vehicle number on this report.

User tip: The vehicle's in-service date is used as the start date for the vehicle being recognized by the planning calendar.