Depending on the operation's RA print program, reprints are handled in one of the following ways:
A. The RA is reprinted in its current state.
B. The RA is reprinted as it was on a particular date.
The following dates are used to illustrate these methods:
May 2 - RA opens with Vehicle # 123
May 5 - Vehicle Exchange is done; Vehicle # 123 is returned; Vehicle # 987 goes out
May 8 - RA closes
May 9 - Closed RA is edited - a fuel charge of $25 is added
May 10 - RA is posted
May 15 - Customer calls to complain about the fuel charge; fuel charge is reduced by $10; Reprint RA
Method A: The RA is reprinted in its current state.
In this method, when the RA is reprinted on May 15 after the fuel charge is reduced, it will be reprinted in its current state - as a closed RA with a fule charge of $15 (original $25 charge reduced by $10). For example, there is no way to reprint the RA as it was when it opened May 2 with Vehicle # 123.
Method B: The RA can be reprinted as of any date.
In this method, an "As of date" can be entered. If the Open version of the contract showing Vehicle # 123 is needed, entering an "As of date" of May 2 (or May 3 or 4) will produce that. Likewise, using an "As of date" of May 8 would produce a closed RA without a fuel charge.
Note that to use the "As of date/time" fields, the RA print program must be enhanced.
User tip: When “limited access” logic is set up for certain users, this is one of the programs affected. Refer to the chapter of the manual titled Overview – Limited Accessfor details.
To access the Reprint RA program, type REPRINT (RET) at any menu "OPTION:" field or the appropriate line number on the RA Menu. The screen will then display:
| OPTION: ____ REPRINT RA 1 RA # 2 Form # 3 As of date 05-02-09 4 As of time 0955 5 Print date No previous prints to choose from Status Name Date/time out Location out Date/time in Location in 1PRINT 2 3ERASE 4 5BACKUP 6SEARCH 7HELP 8 |
Enter data as follows:
|
1. RA # |
Enter up to 8 alphanumeric characters to indicate the rental agreement to print or press F6 to search for the appropriate record. EXAMPLE: Type ST001254 (RET) |
|
2. FORM # |
For operations using form numbers, this is an alternative way to access an RA for reprinting. Entering a Form # will cause the system to bring the cross-referenced RA number to the screen. EXAMPLE: Type 12385200 (RET) |
|
3. AS OF DATE |
CARS+ has the abilityl to reprint a rental agreement as it was as of any particular date. Enter the date or press (RET) to accept the current date. User tip: To use this feature, the RA Print program must be programed to do it. Additionally, Thermeon's Customer Support Dept. must set up the GVT record "RPRTASAT". Contact Thermeon's Customer Support Dept. for further information. |
| 4. AS OF TIME |
CARS+ has the potential to reprint a rental agreement as it was as of any particular date. Enter the time or press (RET) to accept the current time. |
| 5. PRINT DATE | Note: This feature works only when the RA printer has been configured in CARS+ in such a manner that each printing of the RA is stored in a file. (The reprint itself is not stored in the file for a future reprint.) When more than one version of the RA has been printed, this field allows the user to select which version of the RA to reprint. Once a RA # is entered in Field 1, this field displays the number of previous prints. Once the cursor is placed in this field a pop-up window displays the dates/times of the previous prints. Select the one that should be reprinted. The RA will print as it was at the time of the original printing. If a previously printed version is not selected, the RA will print in its current state. |
The next group of fields display data to verify that the correct RA has been accessed.
PRESS "F1" AT "OPTION" TO PRINT THE RA.
E-MAILING A PDF COPY OF THE RA:
When the rental agreement print program is compatible with the CARS+Printer PDF printing logic, it is possible to e-mail a copy of the RA from this program. Details can be found in the RA Close chapter. Refer to the section titled E-MAILING A PDF COPY OF THE RA.