Use this program to change the configuration of the Reservation Display program from the standard set up.

To access the Configure Reservation Display program, type EDITDISP (RET) at any menu "OPTION:"field or the appropriate line number on the Configure Programs menu. The screen will then display:


OPTION: __ CONFIGURE RES DISPLAY
1 Location Open Reservations display Selections
 2 Cust Type 21 Chauffeur Name
3 Flight Number 22 Preprint Indicator
4 Res Number 23 Rental Days
5 Date Time Out 24 One-Way Indicator
6 Vehicle Class 25 e-upgrade indicator
7 CDPID 26 Preprint possible
8 Source Code 27 Notes
9 Conf No 28 Options
10 Desired Options 29 Vehicle No
11 Bill-to Name 30 Date Out
12 Voucher Indicator 31 Opt Code
13 Scan Date Indicator
14 Delivery Indicator
15 N1 Type Value
16 Create Date Time Refresh Options
17 Create Empl 32 Gold Only
18 Loc Out 33 Insurance Only
19 Flight Status 34 VIP Only
20 Vehicle Lic# 35 VIP and Gold Only
36 Drawer Input
1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8NXT PAGE


This program has two pages

Page one is used to select the items that will be displayed when open reservations are requested.

Page two is used to select the items that will be displayed when reservation requests are requested.

Use the F/8 function key to go from page one to Page two.

General Instructions
  • With twenty six possible columns of data, there are more fields that are select-able on this screen than can possibly fit on the standard 80 column computer screen. The Res Display program will present as many columns of data that are selected here until the 80 characters are consumed. The final column displayed may be truncated at the 80th column position. As a result, "experiment" with the number of columns that can be displayed.
  • The renter's name is always the first column of data displayed. This cannot be changed.
  • The additional columns of data are selected for display by placing a number after the field description on this screen. See the table below for a full definition for each of the types of data available and the abbreviation that will appear at the top of the column on the Res Display screen.
  • The number entered will indicate the order in which the columns will display. For example, placing the number "1" after Date Time Out on line 5 will mean that the first column of data displayed for open reservations after the renter's name will be the reservation's pick up date and time. The item with the number "2" will appear as the next column displayed and so on.
  • The default record in this file will have the word "ALL" in Field 1, Location. This record cannot be deleted, but it can be edited.
  • Additional records can be created for individual rental locations by entering a Location Code in Field 1. As a result, the reservation display can be made different for airport locations as compared to suburb locations where arriving airline and flight number are not important. At this time, the first field will not accept a Location Group Code.
  • Remember, there are two records (pages) to this screen. The second page allows for different fields to be displayed for reservation request records.
Field Definitions

Field
 Display Abbrv
Description
1st Column Default
 Customer
 This is the Last name, first name of the renter truncated to 14 characters
2. Cust Type
 CusTy
 This is the customer type code of the renting customer
3. Flight Number
 Flight #
 This is the airline code and flight number on the reservation.
4. Res Number
 Res#
 This is the CARS+ reservation number
5. Date Time Out
 Date Time
 This is the reservation's pickup date and time
6. Vehicle Class
 Cls
 This is the reserved vehicle class
7. CDPID
 CDPID#
 This is the Corporate ID Code assigned to the reservation
8. Source Code
 SRC
 This is the reservation's Source Code
9. Conf No
 Conf#
 This is the reservation confirmation number assigned by a national reservation center.
10. Desired Option
 Opt
 This is 2 character Option Codes that display for Hertz Canada Corporate locations.
11. Bill-to Name
 Bill-to
 This is the name of the bill-to party on the reservation
12. Voucher Indicator
 V
 This field will display one of the following:
"I" if the reservation has an insurance replacement voucher
"W" if the reservation has a wholesale tour voucher
"T" if the reservation has a Hertz Ghost Voucher
13. Scan Date Indicator
 SD
 This field displays a "Y" if this is a previous renter and their identification papers have been scanned
14. Delivery Indicator
 D
 This field will display "Y" if the reservation has a vehicle delivery address
15. N1 Type Value
 VIP
 This field for Hertz users displays the level of Gold Service that has been reserved.
16. Create Date Time
 CRDate/Time
 This displays the original create date and time of the reservation (used primarily on the request display)
17. Create Empl
 Empl
 This displays the original create employee Code
18. Loc Out
 Loc
 This field is the reservation pickup location.
19. Flight Status
 St
 This field is used just by Hertz Canada Corp locations.
20. Vehicle Lic#
 Veh Lic#
 This is the license number of any vehicle that has been pre-assigned to the reservation
21. Chauffeur Name
 Chauffeur
 This is the name of the chauffeur (driver) assigned to a chauffeur reservation
22. Preprint Indicator
 PP
 This field displays a "Y" if the reservation has already been pre-printed as a rental agreement
23. Rental Days
 Dys
 This field displays the total number of reserved days.
24. One-Way Indicator
 1W
 This field will display a "Y" if the return location on the reservation is not the same as the pickup location.
25. 25 e-upgrade indicator
 eU
 For Hertz operations, Indicates vehicle class and rate class do not match (free upgrade has been given.)
26. Preprint Possible
 PP?
 This field that indicates if there is enough information on the reservation to pre-print a RA. This field displays a "Y" if the renter's driver's license has not expired and it has been scanned.

An alternative is that this field displays a "Y" if the reservation has either a current credit card or it is a direct bill, and it also has a current drivers license. To use this alternative logic, ask your Support Dept. to set up GVT record EXPPP.

User tip:
The field "Preprint Incomplete" in the Edit Misc Control Fields (page 4, Field 18) and in Edit Locations (page 5, Field 20) may override the ability to preprint. If either of those fields is set to "N", the preprint is not allowed unless ALL
required data has been entered on the RA (ex. date of birth).

Therefore, it is possible that the Reservation on Res Display will be marked with a "Y" in the Preprint column, but they will not be able to preprint the RA. If that is the case, the following message will display:
CUSTOMER INFORMATION IS INCOMPLETE, RA CANNOT BE PRE-PRINTED PRESS RETURN

27. Notes
 Notes
 This refers to Notes field (Field 9a) in the main window. After selecting Notes, another field will display where the 'size' of the field can be entered. For example, to display the first 10 characters of the Notes field, enter '10'.
28. Options
 Options
 This refers to Options field (Field 9b) in the main window. After selecting Options, another field will display where the 'size' of the field can be entered. For example, to display the first 8 characters of the Options field, enter '8'.
29. Vehicle No.
 Veh#
 This is the vehicle number of any vehicle that has been pre-assigned to the reservation.
30. Date Out
 Date
 This is the reservation's pickup date without the time.
31. Opt Code
 First 2 characters of the designated Option Code
This is for a single option that will have its own column. After selecting this field, another field will display where the Option Code (up to 5 alphanumeric characters) can be entered.
The actual display will show a column heading that is the first 2 characters of the Option Code.


By pressing the F4 Function key, the user will manually cause the screen to refresh with the latest data. The following four fields turn on an additional questions when F4 is pressed. For example, if "Y" is entered in field 32 the user will be asked if they only want Gold reservations to be displayed. If they answer "N" all reservations will be displayed, but if they answer "Y" only Gold reservations will be displayed. You may request more than one question, but the user will only be able to answer Yes to one of the questions presented.
32. GOLD ONLY
Enter:

Y = Yes, went pressing F4 the user will be asked if they only want to see Gold reservations.

N = No, do not present this question on F4.
33. INSURANCE ONLY
Enter:

Y = Yes, went pressing F4 the user will be asked if they only want to see Insurance Replacement reservations.

N = No, do not present this question on F4.
34. VIP ONLY
Enter:

Y = Yes, went pressing F4 the user will be asked if they only want to see VIP reservations.

N = No, do not present this question on F4.
35. VIP AND GOLD ONLY
Enter:

Y = Yes, went pressing F4 the user will be asked if they only want to see VIP and Gold reservations.

N = No, do not present this question on F4.
36. DRAWER INPUT
Enter:

Y = Yes, Res Display should be sensitive to the Flight/Drawer settings and display only those reservations that are associated with the user's drawer number.

N = No, do not apply the flight/drawer settings. List all reservations for the location regardless of the flight/drawer settings.

Refer to the chapter Edit Flights for Locations for more information.

Press F1 at the Option Field to save the configuration.

The following is a example of a possible reservation configuration:

OPTION: __ CONFIGURE RES DISPLAY
1 Location ALL Open Reservations display Selections
 2 Cust Type 21 Chauffeur Name
3 Flight Number 8 22 Preprint Indicator 6
4 Res Number 23 Rental Days
5 Date Time Out 2 24 One-Way Indicator 4
6 Vehicle Class 3 25 e-upgrade indicator
7 CDPID 26 Preprint possible
8 Source Code 27 Notes 9 size 10
9 Conf No 28 Options
10 Desired Options 29 Vehicle No
11 Bill-to Name 30 Date Out
12 Voucher Indicator 7 31 Opt Code
13 Scan Date Indicator
14 Delivery Indicator 5
15 N1 Type Value 1
16 Create Date Time Refresh Options
17 Create Empl 32. Gold Only
18 Loc Out 33. Insurance Only
19 Flight Statusm 34. VIP Only
20 Vehicle Lic# 35. VIP and Gold Only

1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8NXT PAGE

On this display, the following columns of data will be displayed in the order indicated:

The following is a example of a possible request configuration:

OPTION: __ CONFIGURE RES DISPLAY
1 Location ALL Res Request display Selections
 2 Cust Type 21 Chauffeur Name
3 Flight Number 22 Preprint Indicator
4 Res Number 23 Rental Days 6
5 Date Time Out 5 24 One-Way Indicator 7
6 Vehicle Class 4 25 e-upgrade indicator
7 CDPID 26 Preprint possible
8 Source Code 27 Notes
9 Conf No 28 Options
10 Desired Options 29 Vehicle No
11 Bill-to Name 30 Date Out
12 Voucher Indicator 31 Opt Code
13 Scan Date Indicator
14 Delivery Indicator
15 N1 Type Value
16 Create Date Time 1 Refresh Options
17 Create Empl 2 32. Gold Only
18 Loc Out 3 33. Insurance Only
19 Flight Status 34. VIP Only
20 Vehicle Lic# 35. VIP and Gold Only

1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8NXT PAGE

Because requests need to be responded to soon after they are received, this display is create date and time oriented. The following columns of data will be displayed in the order indicated: