Auto Close Questionable RAs

Use this program to:

Close questionable RAs that are past due

A RA is flagged as "questionable" when there is a more recent transaction in the system involving the vehicle on the RA. These RAs are reported on the Questionable RAs Report.

The Auto Close Questionable RAs program attempts to close RAs in questionable status that are older than the number of past due days requested. The following defaults are used:

A. Return date/time

This is the earlier of the return date/time as entered on the RA or the opening date of the next RA or Non-Rev Movement of the vehicle.

B. Return location

This is the return location indicated on the RA

C. Odometer reading

This varies according to which program was used to flag the RA as questionable. The codes are:

r = Batch Open RA
m = Make Vehicle Available
h = Vehicle History Update
f = Foreign RA Entry
n = Non-Revenue Movement

1. If the questionable code is "r" or "f", the RA file is examined using the vehicle number and looks for a RA which by opening date/time is the next RA in sequence on the vehicle based on the questionable RA's opening date/time. The opening odometer reading on the next RA is used as the closing odometer reading for the questionable RA. If a next RA cannot be found, the questionable RA is not closed and its questionable flag is changed to "?".

2. If the questionable code is "n", the Non-Rev file is examined using the vehicle number and looks for a NonRev Movement which by opening date/time is the next in sequence based on the questionable RA's opening date/time. The opening odometer reading on the next Non-Rev is used as the closing odometer reading for the questionable RA. If a next Non-Rev cannot be found, the questionable RA is not closed and its questionable flag is changed to "?".

3. If the questionable code is "h" or "m", the RA file is examined using the vehicle number and looks for a RA which by opening date/time is the next RA in sequence on the vehicle based on the questionable RA's opening date/time. If no RA is found, the Non-Rev file is examined in the same way. The opening odometer reading on the next RA or Non-Rev is used as the closing odometer reading for the questionable RA.If a next RA or Non-Rev cannot be found, the questionable RA is not closed and its questionable flag is changed to "?".

Note that in all cases, if the odometer reading obtained from the examination of the other files is not higher than the opening odometer reading on the questionable RA, the RA is not closed and its questionable flag is changed to "<".

D. Fuel Charge

If prepaid fuel was not accepted, the fuel level at close is set to 4, and a charge is calculated for half a tank of fuel (4/8ths).

E. Payment

If there is not enough authorization on the credit card on the RA to cover the total charges, the RA is not closed and its questionable flag is changed to "$".

Direct bill RAs are not subject to this test.

Insurance RAs where all charges are set up to be billed to the insurance company are not subject to this test.On a split bill, the credit card authorization must be sufficient to cover the customer's portion of the rental.

F. Closing Employee

The closing employee is set to "9999".

Auto Closed Questionable RA Report

This report is used to list the questionable RAs that processed. RAs can be listed by:

those that are still open (were not able to be closed)
those that were closed
both of the above

Refer to the chapter titled Auto Close Questionable RA Report for more information.

To access this program: To access the program, type QUCLOS (RET) at any menu "OPTION:" field or the appropriate number on the the Additional Daily Tasks Sub-Menu of the Daily Procedures Menu. The screen will then display:

OPTION: __ AUTO CLOSE QUESTIONABLE RA'S

1 Location ALL
2 Past Due Days 3

1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. LOCATION

For the opening location, enter one of the following:

Up to 6 alphanumeric characters to select a single location.

A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups).Remember, the first character of a Group Name is the plus sign "+".

"ALL" to include all locations.

EXAMPLE: Type TUS (RET)

2. PAST DUE DAYS

Enter a number from 1 to 9. This program will attempt to close only those Questionable RAs that are past due at least the number of days entered. For example, if on the 15th of the month a "5" was entered in this field, the system would attempt to close RAs in questionable status that were due in on the 10th and earlier.

EXAMPLE: Type 5 (RET)

PRESS "F1" AT "OPTION:" TO BEGIN .