This report is used to:

• Examine open multiple-month RAs for problems needing manual intervention before the next clone takes place.

In order to be included in this report, the RA must have been opened through the Multiple Invoice Rentals cloning process within the data range and location requested. An examination of each of those RAs is done. If at least one of the following potential problems is found, the RA is included in the report:

• Driver’s license will expire before the end of the current billing cycle (the next cloning)

• Form of Payment (credit card) will expire before the current billing cycle (the next cloning)

• RA has a Fuel Card (the Multiple Invoiced rentals logic does not support Fuel Cards.)

• Vehicle has open Hold Codes applied to it

• RA has a cash deposit

The intention is that this report will be run before the next cloning procedure is done so that these issues can be resolved (with manual intervention) prior to the cloning process.

To access the program, type PRECLONE(RET) at any menu "OPTION:"field or the appropriate number on the Multiple Invoiced Rentals sub-menu of the Rental Accounting Menu. The screen will then display:

OPTION: __ MULTIPLE INVOICED RENTALS PRE-CLONE REPORT 1 Location ALL 2 Start Date 09-10-08 3 End Date 09-10-08 4 Print/Display P Printer: laser 1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. LOCATION	For the RA opening location, enter: Up to 6 alphanumeric characters to select a single location. A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+". "ALL" to include all locations Press RETURN to accept the default location. EXAMPLE: Type TUS (RET)
2. START DATE	Using your selected date format, enter the starting opening date. EXAMPLE: Type 09-09-08 (RET)
3. END DATE	Using your selected date format, enter the ending opening date. EXAMPLE: Type 09-10-08 (RET)
4. PRINT/DISPLAY	P = Print a hard copy of this report on your terminal's assigned printer or to send it as an e-mail. See the Edit Terminal Records Chapter for instructions on how to assign printers and send reports as e-mails. D = Display this report on this screen. See the General Data Entry Instructions Chapter on how to control the screen display. EXAMPLE: Type P (RET)

PRESS "F1" AT "OPTION:" TO BEGIN .

Notes about this report:

The following data is shown for each RA:

Opening Location
Previously closed RA #
Current RA #
Renter’s first name
Renter’s last name
Renter’s phone number
Fuel Card (a “C” is shown in the column if there is a fuel card on the RA)
Odometer reading from the Open RA
A blank line where the current odometer reading can be manually noted
Expiration date of the renter’s driver’s license
Form of Payment
Form of Payment expiration date
Deposit amount (if the RA has a cash deposit)
Vehicle #
Open hold codes