When IT file data from the OKC Tour Master File is downloaded, the data entered in this control file is used to merge the records properly into CARS+. Fields are provided to define the codes used for inclusive options and those that may be offered at a special out-of-voucher rate.

To access the Edit Hertz Tour Download Record program, type EDHZTO (RET) at any menu "OPTION:" field or the appropriate line number on the Hertz Tour Menu. The screen will then display:

OPTION: __ EDIT HERTZ TOUR DOWNLOAD RECORD

1 Tour Region
2 Customer #
3 Best Price? Y/N
4 VLF Exempt Optset
5 Option 1
6 Option 1 Rate
7 Option 2
8 Option 2 Rate
9 Option 3
10 Option 3 Rate
11 APTAX1 Option Code
12 APTAX2 Option Code
13 PAI Option Code
14 LDW Option Code
15 SKI Option Code
16 GPS Option Code
17 VLF Option Code
18 Min Age Privilege Code
19 CST Option Code




1SAVE 2 3 4 5 6 7HELP 8

Each field corresponds to a field in the Edit IT Codes program or the Edit Global Net Rates program. Refer to that chapter for more details on each field.

Enter data as follows:


 CARS+ File/Field
1. TOUR REGION

Enter up to 3 characters for the region code. As of this writing, the following are the valid Region Codes that OKC uses in the Tour Master File:

CA = Canada

US = United States

EU = Europe

AU = Australia

BR = Brazil

EXAMPLE: Type US (RET)
2. CUSTOMER #
 IT record: "Cust #"

 Enter up to 6 alphanumeric characters to indicate the CARS+ customer number for the entity that should be billed for vouchers accepted with this IT Code. This field is used as a reference when contracts are posted to Accounts Receivable via the Accounting DBR.

EXAMPLE" Type TOUR (RET)
3. BEST PRICE? Y/N
 IT record: "Do Best Price"

This field is used to set the value of the field "Do Best Price" (see Edit IT Codes) on all tour operator's IT records that are created or updated by the merge program. Enter:

Y = Yes, to default all IT records to Yes "Do Best Price".

N = No, best price logic should not be used on any tour operator.

EXAMPLE: Type Y (RET)
4. VLF EXEMPT OPTSET
 IT record: "Exempt Optset"
 Enter the Option Set Code that exempts VLF.
5. OPTION 1
 IT record: "Options Not Included"

Used to designate the first option that is offered at special out-of-voucher rate. (not included in the tour package)

Enter up to 5 alphanumeric characters representing the Option Code.
6. OPTION 1 RATE
Enter the rate for the option above.
7. OPTION 2
 IT record: "Options Not Included" Used to designate the second option that is offered at special out-of-voucher rate.
8. OPTION 2 RATE
Enter the rate for the option above.
9. OPTION 3
 IT record: "Options Not Included" Used to designate the third option that is offered at special out-of-voucher rate.
10. OPTION 3 RATE
Enter the rate for the option above.



11. APTAX1 OPTION CODE
 Options defined in Global Net Rates for Inclusive Items Enter the option code for the airport fee.
12. APTAX2 OPTION CODE
 Options defined in Global Net Rates for Inclusive Items If there is a second airport fee, enter the option code.
13. PAI OPTION CODE
 Options defined in Global Net Rates for Inclusive Items Enter the option code for PAI.
14. LDW OPTION CODE
 Options defined in Global Net Rates for Inclusive Items Enter the option code for LDW.
15. SKI OPTION CODE
 Options defined in Global Net Rates for Inclusive Items Enter the option code for a ski rack.
16. GPS OPTION CODE
 Options defined in Global Net Rates for Inclusive Items Enter the option code for a handheld GPS unit.
17. VLF OPTION CODE
 Options defined in Global Net Rates for Inclusive Items Enter the option code for VLF (Vehicle license fee)
18. MIN AGE PRIVILEGE CODE
 Page 2: "Age surcharge priv. code"
 Enter the Privilege Code that determines the rate for the out of voucher underage surcharge.
19. CST OPTION CODE
Enter the option code for a childseat.

Note: The Hertz Tour Master File upload does not use the IT templates when creating IT records.


PRESS "F1" AT "OPTION" TO SAVE THE RECORD.