This report is designed to give the total actual and anticipated receivable balance that a customer has. The data reported is:

1. Open RA's.

The accrued charges (other than insurance vouchers) on all open RAs which have this customer as the responsible party.

2. Closed RAs.

Each closed but unposted RA with a balance due (other than insurance vouchers) which has this customer as the responsible party (renter or Bill-To party).

3. Vouchers.

Each voucher for Open RAs and unposted Closed RAs. In addition, the use of the customer as a FOP on the RA Close.

4. A/R Balance.

The current balance from the customer's account. (See "User Tip" at the end of this chapter.)

5. Unposted A/R Transactions.

The balance of any unposted A/R transactions.

6. Reservations.

Estimates of reservations for which this customer is the responsible party.

To access the Account Balance Report program, type ACCTBAL at any menu "OPTION:" Field or the appropriate line number on the Rental Accounting menu. The screen will then display:

OPTION: __ ACCOUNT BALANCE REPORT

1 Cust No
Name
Address
City,State Zip
2 Incl overdue chgs N
3 Incl Res estimate N
4 Cut-off Res. Pickup 05-06-04
5 Detail/Summary D
6 Print/Display P Printer: /dev/tty


1BEGIN 2 3ERASE 4 5BACKUP 6SEARCH 7HELP 8

Enter data as follows:

1. CUST NO

Enter up to 6 alphanumeric characters to indicate the customer whose account you want to examine. After entering a valid Customer Number, the customer's name and address are displayed.

EXAMPLE: Type SFINS (RET)

2. INCL OVERDUE CHGS

Enter:

Y = Yes, when accruing revenue on overdue contracts, revenue will be calculated up to the current date and time.

N = No, when accruing revenue on overdue contracts, revenue will be calculated only through the promised return date and time.

EXAMPLE: Type N (RET)

3. INCL RES ESTIMATE

Enter:

Y = Yes, include estimates of open reservations for which the customer is the responsible party.

N = No, do not include reservations.

EXAMPLE: Type N (RET)

4. CUT-OFF RES PICKUP

If reservations are to be included, enter the pickup date through which open reservations should be considered. Press (RET) to default to the current date or to skip this field.

EXAMPLE: Press (RET)

5. DETAIL/SUMMARY

Enter 1 alpha character to select the report format.

D = Detailed report.

S = Summary report.

EXAMPLE: Type D (RET)

6. PRINT/DISPLAY

P = Print a hard copy of this report on your terminal's assigned printer. See the Edit Terminal Records Chapter for instructions on how to assign printers.

D = Display this report on your terminal screen. See the General Data Entry Instructions Chapter on how to control the screen display.

EXAMPLE: Type P (RET)


The screen will then display:


OPTION: __ ACCOUNT BALANCE REPORT

1 Cust No SFINS
Name
Address
City,State Zip
2 Incl overdue chgs N
3 Incl Res estimate N
4 Cut-off Res. Pickup 05-06-04
5 Detail/Summary D
6 Print/Display P Printer: /dev/tty


1BEGIN 2 3ERASE 4 5BACKUP 6SEARCH 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN PRINTING.

User tip: The customer's balance is taken from the "Balance" field in the customer file. Occasionally the balance in that field may not equal the calculated balance shown when viewing the customer's account in RealWorld Accounts Receivable. To update the balance in the Customer File, run the program Set Customer Account Balances on page 2 of the Accounts Receivable Menu.