1. SELECT DATE TYPE

Enter one alpha character to indicate whether the report should be based on Settlement Dates (S) or DBR Dates (D).

EXAMPLE: Type S (RET)

WARNING: Running this report by DBR Date is only meaningful if DBR Reports are only posted for a single date at a time. Posting a range of DBR Dates or using the "sweep" logic in autoposting will cause the "DBR" date reported here to NOT be the transaction's DBR date but rather the earliest date of the date range posted. As a result, this report will NOT be able to be cross checked against an Accounting DBR, a Drawer Balance Report or any other report that is DBR Date in orientation.

2. START DATE

Using your selected date format, enter the Starting Date. Press RET to default to today's date.

EXAMPLE: Type 053108 (RET)

3. END DATE

Using your selected date format, enter the Ending Date. Press RET to default to today's date.

EXAMPLE: Type 053108 (RET)

4. LOCATION

Enter up to 6 alphanumeric characters to indicate the Settlement Location.

Enter:

1. Up to 6 alphanumeric characters to select a single location.If a location is specified, only those transactions that were coded with that location will be reported.
2. A Group Name representing several locations.
3. Press RETURN to default to ALL locations.

EXAMPLE: Type TUS (RET)

5. EXCLUDE
SETTLED FROM DETAIL

Enter 1 alpha character to select whether the report should include or exclude detailed information on each credit card settled.

Y = Yes, exclude detailed information on each credit card settled. Provide only a summary of settled transactions and detailed data on each rejected transaction (see notes at the end of this chapter for a definition of rejected transactions).

N = No, show detailed information (one line for each credit card) for both those transactions that settled and those that were rejected.

EXAMPLE: Type Y (RET)

6. SUPPRESS BREAKS

If you choose to exclude detail in Field #5, enter 1 alpha character to indicate whether or not there should be page breaks between types of credit card summaries reported.

Y = Yes, suppress the page breaks; there will not be separate pages for each type of credit card.

N = No, do not suppress page breaks.There will be a new page for each type of credit card reported.

EXAMPLE: Type N (RET)

7. PRINT/ DISPLAY

P = Print a hard copy of this report on your terminal's assigned printer. See the Edit Terminal Records Chapter for instructions on how to assign printers.

D = Display this report on your terminal screen. See the General Data Entry Instructions Chapter on how to control the screen display.

EXAMPLE: Type D (RET)

The screen will then display:

PRESS "F1" AT "OPTION:" TO BEGIN PRINTING.

Tips on Reading the Report

1. For all credit cards except American Express, a batch has been successfully settled if it has been assigned a settlement date (on the header line of the report) and a confirmation number (next to the batch total).
2. American Express offers two levels of service for their customers, one without a confirmation number (their standard service) and another service with a confirmation number which is posted for retrieval 8 hours after a batch has been sent for settlement. a. If you use the standard service, a batch has been successfully settled if it has been assigned a settlement date. No confirmation number will be assigned. b. If you use the expanded service, a batch is settled when the settlement date is assigned but the amount is confirmed approximately 8 to 24 hours later. At that time, the confirmation number is then available for this report. A batch with a settlement date but no confirmation number has been settled it has just not been confirmed.
WARNING : If transactions do not have a settlement date call the Thermeon Customer Support department immediately . Failure to call Thermeon in a timely manner may result in significant delays in your ability to receive credit for this money.

Second Batch - These transactions were NOT settled. They were not included in the batch that was settled for one reason or another. These transactions were NOT settled and were NOT sent to the bank.

Not Settled yet - These transactions are not settled yet.

Rejects - Rejected records are those credit card transactions that did not pass the pre-submission audit checks that the settlement program performs. This pre-submission audit check matches the audits done by the card providers after transactions are submitted. Rejections occur because many card providers reject the entire batch if they detect a single error within a batch. Transactions may be rejected for the following reasons:

a. Card was valid at the time of close but it has since expired before the transaction was submitted.

b. The expiration date entered on the card is beyond the dates that are acceptable for the card issuer.

c. Commas in the name of the renter on manually entered credit cards (the card was not read into CARS+ via a card swipe reader).

d. If your location does one-way rentals to foreign locations, the customer record for the foreign location must have address including the city and state. Otherwise, the credit card transaction will be rejected.

These transactions cannot be submitted via CARS+ and must be settled via some other off system method. Most rejections can be settled manually through a Zon machine. (Audits for electronic settlement are of a higher degree than those for Zon settlement).

Settled - These transactions were sent successfully with the processor.

NOTE: The total of the "Settled" transactions represent the total amount sent to the processor.

Total - Total transactions on the report.