1. GL POST CODE

Enter a single alphanumeric character to select which General Ledger Posting Table is to be used in processing revenue generated from RENTING foreign vehicles. This code must first be defined in the GL Posting Code File.

EXAMPLE: Type F (RET)

2. RA TYPE

Enter up to 2 alphanumeric characters to define a default RA Type code that will be assigned to all foreign RAs that close at one of your locations. This Type Code must first exist in the Valid Types File.

EXAMPLE: Type FC (RET)

3. RA SOURCE CODE

Enter up to 3 alphanumeric characters to define a default Source Code that will be assigned to all foreign RAs that close at one of your locations. This Source Code must first exist in the Source Code File.

EXAMPLE: Type FRN (RET)

4. RENTBACK CDW

When a foreign vehicle is rented by our operation, or our vehicle is rented by a foreign location, the setting in this field determines how the CDW/LDW revenue is split. This is regardless of the check-in location. This split applies to all foreign rentals. ( Can be towards, away, or to the owner or can be a local rental.) Enter:

Y = The owner of the vehicle receives all of the CDW/LDW revenue.

N = The opening location receives all the CDW/LDW revenue.

P = The CDW/LDW revenue is split between the opening location and the owner of the vehicle using the split percentage for Time and Mileage.

EXAMPLE: Type P (RET)

5. RENTBACK DROP

When a foreign vehicle is rented by our operation, or our vehicle is rented by a foreign location, the setting in this field determines how the CDW/LDW revenue is split. This is regardless of the check-in location. This split applies to all foreign rentals. ( Can be towards, away, or to the owner or can be a local rental.) Enter:

Y = The owner of the vehicle receives all of the Drop revenue.

N = The opening location receives all the Drop revenue.

P = The Drop revenue is split between the opening location and owner of the vehicle using the split percentage for Time and Mileage.

EXAMPLE: Type N (RET)

6. RENTBACK POST CODE

Enter a single alphanumeric character to select which General Ledger Posting Table is used when posting foreign RAs involving owned vehicles. (Foreign location rents our vehicle.) This code must first be defined in the GL Posting Code File on the RA Control Menu.

This posting code will also be used by the Avis/Budget WLB Merge program when an exchange is done on a foreign RA using a non-owned vehicle.

EXAMPLE: Type R (RET)

7. CHECK DIGIT METHOD

Enter one of the codes listed below to indicate the check digit logic that will be required for foreign vehicles when the vehicle number is entered on the following programs:

RA Open

Vehicle Exchange

Vehicle History Update

Make Vehicle Available

Vehicle Inventory Control

Blank = No check digit will be required when entering a Vehicle Number in the above programs.

L = When entering a Vehicle Number, the last character of the vehicle license number must be entered. As an example, Vehicle number 9045 with license plate # 2FWQ156 would be entered as 90456.

H = When entering a Vehicle Number, the standard Hertz check digit must be entered. As an example, Vehicle Number 718069-8 would be entered as 7180698.

D = Using the Mod-7 check digit logic, the Vehicle Inventory Control program will calculate and assign a check digit to each vehicle .

EXAMPLE: Type L (RET)

8. VEH # REPL CHAR

In some cases, vehicle numbers from foreign locations may duplicate numbers that are used for owned vehicles. In this case, something must be done to differentiate foreign vehicles from owned units. Entry of a single alpha character in this field will cause the first character of a foreign vehicle to be replaced with the character in this field. For example, entering "F" here, will cause foreign vehicle number "123456" to be stored as "F23456".

Leaving this field blank means that the foreign vehicle number will stored just as it is entered on the Foreign RA Entry screen.

EXAMPLE: Type F (RET)

9. RENTBACK OPTION CODE

Enter up to 5 alphanumeric characters which represent an Option Code that should be considered in the revenue split logic. When an Option Code is entered here, the owner of the vehicle receives 100 percent of the revenue.

EXAMPLE: Type VLFEE (RET)

User Tip: If the owner of the vehicle gets 100% of the revenue for more than one option, use Field 22, "Rentback Optset".

User tip: Both this field and Field 22 apply to the Revenue Share Report. Either or both fields can be used.

10. PRICING CODE

If coverages and/or other options are priced uniquely for foreign vehicles, enter the appropriate Pricing Code in this field.

EXAMPLE: Type F (RET)

11. ON RENT ON FOREIGN RA

Fields 11 - 15 are reserved for future development for a specific CARS+ customer. However, in order to save data entered in other fields, enter any vehicle status code in this field.

EXAMPLE: Type I (RET)

12. IDLE AT LICENSEE LOC

Fields 11 - 15 are reserved for future development for a specific CARS+ customer. However, in order to save data entered in other fields, enter any vehicle status code in this field.

EXAMPLE: Type I (RET)

13. ACCESS LEVEL FOR FRGN

Fields 11 - 15 are reserved for future development for a specific CARS+ customer.

14. DEFAULT MISCE CHARGE C

Fields 11 - 15 are reserved for future development for a specific CARS+ customer.

15. D-LINK EMPLOYEE CODE

Fields 11 - 15 are reserved for future development for a specific CARS+ customer.

16. DAMAGE SPLIT

This field refers to damage charges that are added to a rental of a foreign vehicle. Enter:

Y = The owner of the vehicle receives all of the damage revenue.

N (or blank) = The opening location receives all the damage revenue.

EXAMPLE: Type Y (RET)

17. COLLECTION SPLIT

This field refers to those instances of a one-way rental to a foreign location where there is a “collection” charge assessed to cover the fact that the closing location must retrieve the vehicle because it was not returned directly to their location. Enter:

Y =The closing location receives all of the collection charge.

N (or blank) =The opening location receives all the collection charge.

EXAMPLE:Type Y (RET)

18. EXCHANGE SPLITS

This field refers to how revenue splits apply to exchanges when the vehicles involved on the RA are not owned by the same operation. Enter:

Y = The time revenue should be prorated between operations if, due to exchanges, vehicles on the same RA have different owners.

N (or blank) = The owner of the last vehicle on the RA is used to determine the revenue split. Previous vehicles are not considered when calculating the revenue split.

EXAMPLE: Type Y (RET)

19. MISC SPLITS

When there is an exchange, and the field above is set to “Y”, this field defines how miscellaneous charges are handled. Enter:

Y = The exchange location receives all of the miscellaneous charges.

N (or blank) = The opening location receives all the miscellaneous charges.

EXAMPLE: Type Y (RET)

This field controls how fuel charges are handled on the following types of one-way rentals:

• Rentals between owned locations with different posting companies.
• Rentals between owned locations with the same posting company but different posting organizations.
• Rentals opened at an owned location and closed at a foreign location (a location configured in the Customer File).

• Rentals opened at a foreign location and entered through the Foreign RA Entry or the Hertz RA Merge programs. For these rentals, fuel revenue always goes to the closing location.
• Rentals between two owned locations with the same posting company and same posting organization. For these rentals, fuel revenue always goes to the opening location.

Enter:

Setting	Fuel at Close	Pre-Paid Fuel
Y (or blank)	Closing location gets all revenue	Prorated between locations** (See note on proration logic below)
N and Closing Location is Owned	Opening location gets all revenue	Opening location gets all revenue
N and Closing Location is Foreign	Closing Location gets all revenue	Closing Location gets all revenue
C	Closing location gets all revenue	Closing location gets all revenue

EXAMPLE: Press (RET)

**Prorating Pre-Paid Fuel: Proration of pre-paid fuel revenue occurs when a rental that has pre-paid fuel returns with anything above an empty tank of fuel. The concept is that the cost of the full tank of fuel was pre-paid to the opening location. If the vehicle returns, for example, with a 3/8 tank level, then the closing location only needs to fill 5/8 of the tank and therefore should only receive 5/8 of the fuel revenue. Using this same example, if the amount of the pre-paid fuel was $34.50, the closing location would be allocated $21.56 (34.50 x 5/8) and the opening location would be allocated $12.94 (34.50 x 3/8)

User tip: The field for Posting Org. is on page 2 of the Location record.

Hertz North America Clients: Hertz Locations in North America should to set this field to "C" in order to properly reconcile CARS+ to the Hertz System Statement.

This field is used to include upsell and upgrade revenue in the revenue split.

NOTE: The option code used for upsells or upgrades must be set up as a type "U" option. Please refer to the chapter Edit Optional Items for more information.

Enter:

Y = Yes, include upsell/upgrade revenue in the revenue split.

N (or blank) = No, upsell/upgrade revenue should not be included in the revenue split. The upsell/upgrade revenue goes to the opening location.

EXAMPLE: Type Y (RET)

This field is similar in function to field 9 above. Enter up to 6 alphanumeric characters which represent an Option Set Code that should be considered in the revenue split logic. When an Option Set Code is entered here, the owner of the vehicle receives 100 percent of the revenue for the options comprising this option set.

Option Set Codes are defined in the program Edit Option Set Codes.

EXAMPLE: Type ABC (RET)

User tip: Both this field and Field 9 apply to the Revenue Share Report. Either or both fields can be used.