I. INTRODUCTION

Periodically rental units need re-furbishing in either be sold or reconditioned for further rental. Therefore, they must be moved to certain locations where the sales or re-furbishing take place.

Requirements:

• Once marked as a unit that is no longer 'rentable', the unit needs to be prevented from being rented -- unless it's a rental that will roll the unit to the sales/refurbishment location.
• The unrentable unit needs to be removed from the fleet count in the Res/Operating Fleet Reports.

This chapter serves as a guide to handling these requirements.

II. SET UP REQUIRED

A. EDIT STATUS CODES

Set up a Vehicle Status Code that is a "N" type (not available - see Field 3) that will be used for these units.

OPTION: __ EDIT VEHICLE STATUS CODES 1 Status code F 2 Description FOR SALE 3 Status type N (A=available, N=not available, O=on rent, S=sold) 4 Note 1 5 Note 2 6 Note 3 7 Note 4 8 Security level 70 9 Security level in 99 10 Hist Svc Code 00 11 Correctable by Physical Inventory Y 12 Depreciation Flag Y 13 Thrifty Status Cd 14 Hertz Status Cd 15 Allow Open Trip Ticket? 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8PRINT

B. EDIT VEHICLE HOLD CODES

Create a Hold Code that references the Status Code created in Step 1. Make the Hold Code a 'hard' type (Field 3) which prevents the unit from being used on a regular RA. It will allow the unit to be placed on a RA that is using a "rolling rate". (more on this below.)

The Hold Code can be placed on a unit when it is in any status (on rent, available, grounded, etc.) (see below)

OPTION: __ EDIT VEHICLE HOLD CODES 1 Hold Code R 2 Description ROLLING 3 Hold Type H 4 Hold Priority 1 5 Activate Level 20 6 Deactivate Level 20 7 Days Warning 8 Km Warning 9 Days Hard 10 Km Hard 11 Check-in status F FOR SALE 12 Transmit Vehicle 13 Block Extensions? N 14 Hard Hold Code 15 Repair Required 16 Vehicle shuttle? Y 17 RLSGLD Override 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8PRINT

C. EDIT RENTAL RULES/RATES

Create rates that will be used on RAs for rolling units. The "shuttle" field in on page 2 of the Rules/Rate record must have a "Y" to designate it as a shuttle rate. Shuttle rates are used when renters move a unit one-way to the refurbishment/selling destination.

OPTION: __ EDIT RENTAL RULES/RATES (Page 2 of 5) Rate set US 17 Min days 18 Chg to Product RIA5 19 Max days 20 Chg to Date 09-05-14 21 Intercty chg to Time 0000 22 Drvr Min Age 21 Comment ROLL INTO AZ Rate type A 23 Allow Zero Rates N 1 Earliest pickup MON 2 Time 0000 24 VLF Exempt 3 Latest pickup MON 4 Time 0000 25 AGEnn Exempt 5 Earliest return MON 6 Time 0000 26 Surchg exempt 7 Latest return MON 8 Time 0000 27 Block FT 9 Problem return chg 28 Cross-reference Product 10 End method 29 Seasonal? Y/N 11 Early-late(ELBO) 30 Multi Period? Y/N 12 Package rate 31 Report RQ 13 Wknd Rate Max Days 32 Res Only 14 Wknd Options 33 Advance Days 34 Drop Schedule 15 Start Day MTWTFSS Quick Price Edit Fields: 16 Start Day Chg-to 35 Tier1 36 Tier2 37 Tier3 41 Est.Mi.a Day/Shuttle?*/Y 38 Tier4 39 Miles 40 Intcty 1SAVE 2NEXT REC 3ERASE 4PREV REC 5BACKUP 6 7HELP 8NEXT PAGE

III. INSTRUCTIONS

A. APPLYING A HOLD CODE

Placing a hard type Hold Code on a unit prevents it from being rented (unless the rate is a designated as a rolling rate).

To apply the Hold Code, use the program Update Vehicle Hold Code (shorcut is UPDHOLD).

OPTION: ______________ UPDATE VEHICLE HOLD CODE 1 Vehicle RV1234 R905EH Make 4WIN Model 28A Model Year 9 Curr Odom 163206 Grounding Odom Current Loc TUS Reg Expire 06-30-15 Grounding Date Current Hold Codes,Description and Reasons 2 Hold Code R ROLLING 3 Action 1 (1 = add, 2 = remove) 4 Reason ROLL FOR SALE 5 Safety Repair Code 1SAVE 2 3ERASE 4 5 6 7 8

The Hold Code can be placed on a unit when it is in any status.

1. Unit is On Rent or on a NonRev:

When the current RA or NonRev closes, the status of the vehicle will be changed to the status referenced in the Hold Code record. (In this example, status "F".)

2. Unit is in an "Available" type status

When the Hold Code is saved, the status will be changed immediately to the status referenced in the Hold Code record. (In this example, status "F".)

3. Unit is in a "Not Available" status

The Hold Code will be applied, but the status of the vehicle will not change.

A Hold Code creates an automatic history record, Service Code 97, on the unit.

User tip: To apply the same Hold Code to multiple vehicles at a time based on make, model year, odometer, location etc. use the Mass Apply of Hold Code program.

B. RENTING A UNIT ON A ROLLING RA

Open the RA as normal using a rate designated as a 'shuttle' rate. The vehicle status will be changed to "O" (on rent), and unit and the RA commitment will be counted on the Res/Operating Fleet Reports.

Close the RA as normal. The Hold Code will remain on the unit (if it was applied earlier) and the status of the vehicle will be changed to the status referenced in the Hold Code record. (In this example, status "F".) Since the status is a 'not-available' type status, the unit will drop off the rentable unit count on the Res/Operating Fleet Reports.

Note that it is not necessary to have a Hold Code on the unit. In fact, any unit can be rented using a shuttle rate.

C. REMOVING THE HOLD CODE

When the unit is ready to re-enter the fleet, the Hold Code must be removed. To remove the Hold Code, use the program Update Vehicle Hold Code (shorcut is UPDHOLD)..

OPTION: ______________ UPDATE VEHICLE HOLD CODE 1 Vehicle RV1234 R905EH Make 4WIN Model 28A Model Year 9 Curr Odom 163206 Grounding Odom Current Loc TUS Reg Expire 06-30-15 Grounding Date Current Hold Codes,Description and Reasons 2 Hold Code R ROLLING 3 Action 2 (1 = add, 2 = remove) 4 Reason ROLL FOR SALE 5 Safety Repair Code 1SAVE 2 3ERASE 4 5 6 7 8

User tip: To remove the same Hold Code from multiple vehicles at a time based on make, model year, odometer, location etc. use Mass Apply of Hold Code.