Some rental operations have locations in different time zones. This chapter lists the steps necessary to set up time zones within CARS+.
II. SET UP
A. USER ACCESS FILE
When a user is set up to access CARS+, part of the set up in the operating system is designating their time zone. This is the time zone for their default location. If all of the locations of the operation are in the same time zone, no further set up in CARS+ is needed.
Note: If the user's time zone is later changed in the system, the change is not reflected in this field.
B. EDIT LOCATIONS
If there are locations in different time zones, the proper time zone must be entered in each Location record. See page 6, Field 20.
Data is entered into this field by way of a pop-up window. From the field, press Shift/F7. Initially it will display as follows:
| OPTION: __ EDIT LOCATIONS Location # TUS (Page 6 of 6) 1 ABN 21 ISO code 2 Company Name 3 Report e-mail 4 Ins Exempt loc ┌─────────────────────────────────────────────────┐ 5 FOP View Avg │ Antarctica/Rothera │ 6 Do Toll? Y/N │ Antarctica/Vostok │ 7 Hotel Calc Ckin │ Antarctica/Mawson │ 8 Hotel EBDS Time │ Antarctica/Palmer │ 9 Unmask Empl Promp│ Antarctica/McMurdo │ 10 Check-in Sheet │ Antarctica/Casey │ 11 Block One-way Fro│ Antarctica/Davis │ 12 Block One-way To │ Antarctica/Syowa │ 13 Restrict Res Canc└─────────────────────────────────────────────────┘ 14 Restrict Res Credi 15 Zip/Postal Code 16 Longitude 17 Latitude 18 Feature Edits Profile 19 Require Addl ID 20 Time Zone 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8NXT PAGE |
The list is a list of time zones in the world, mostly organized by continent (e.g. America, Europe, Asia) or sometimes by country (e.g. US, Mexico, Canada, Brazil). The time zone codes usually include a city name; that is a major city in a particular time zone. You do not need to enter a specific timezone for "summer/daylight savings" time -- the time zones will be used for both normal and "summer/daylight savings" time.
You can search the list by entering a few letters for the timezone code and pressing enter (this field is case sensitive).
For example, typing 'Eu' will bring up a list of countries in Europe:
| OPTION: __ EDIT LOCATIONS Location # TUS (Page 6 of 6) 1 ABN 21 ISO code 2 Company Name 3 Report e-mail 4 Ins Exempt loc ┌─────────────────────────────────────────────────┐ 5 FOP View Avg │ Europe/Athens │ 6 Do Toll? Y/N │ Europe/Gibraltar │ 7 Hotel Calc Ckin │ Europe/Nicosia │ 8 Hotel EBDS Time │ Europe/London │ 9 Unmask Empl Promp│ Europe/Kiev │ 10 Check-in Sheet │ Europe/Amsterdam │ 11 Block One-way Fro│ Europe/Andorra │ 12 Block One-way To │ Europe/Bratislava │ 13 Restrict Res Canc└─────────────────────────────────────────────────┘ 14 Restrict Res Credi 15 Zip/Postal Code 16 Longitude 17 Latitude 18 Feature Edits Profile 19 Require Addl ID 20 Time Zone 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8NXT PAGE |
Use the up and down arrow keys to scroll to select the time zone of the rental location.
II. CHANGING TIME ZONES
When the user changes location using Change User Environment to a location with a different time zone, a pop-up window is shown with the current time (in the new time zone):
| OPTION: __ CHANGE USER ENVIRONMENT 1 Location THM 2 Drawer 123 3 RA Printer ┌─────────────────────────────────────────────────┐ 4 RA Printer Type │ Tue Sep 18 11:58:04 PDT 2012 │ │ │ 5 CARS+ Report Pri│ │ 6 CARS+ Report Pri│ │ │ │ 7 Accounting Repor│ │ 8 Accounting Forms│ │ │ │ 9 PIN Pad Device I└─────────────────────────────────────────────────┘ 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8NXT PAGE |