1. LOCATION

Enter up to 6 alphanumeric characters representing the Location Code.

EXAMPLE: Type TUS (RET)

2. DATE

Enter the date that corresponds to the data to be entered. As a point of reference.:

Rental data (Fields 20-27) will be for the day prior to the date entered here (yesterday's statistics).

Reservation data (Fields 5-19) will be for the next day and following.

No data will actually be entered that applies to the date entered here. Perhaps it is helpful to think of the automatic program Operating Statistics Update. That program when programmed to run automatically every night, will record after midnight the statistics for the previously completed date and the reservation build for the next upcoming 15 days.

EXAMPLE: Type 041904 (RET)

3. CLASS

Enter up to 5 alphanumeric characters representing the Class Code whose statistics are to be recorded.

EXAMPLE: Type CCAR (RET)

4. DAY OF WEEK

Enter one of the following the day of the week codes that represents the day that the above date fell on.

SU - Sunday

MO - Monday

TU - Tuesday

WE - Wednesday

TH - Thursday

FR - Friday

SA - Saturday

NOTE: This program does NOT check the accuracy of the day of the week assignment made here against the date in field 2. Entry of the wrong day of the week code will cause other programs to misreport rental data.

EXAMPLE: Type SU (RET)

5. TOMORROW'S REZES

Enter the number of reservations for the appropriate class (in this case, CCAR) with a pick-up date for the following day (in this case for 08-20-01).

EXAMPLE: Type 25 (RET)

6. - 19. RES BUILD

Enter in Field 6 - 19 the number of reservations for this class with pick-up dates for each of the next 14 days (in this case, for August 21 - September 3, 2001. See the illustration at the end of this chapter for an example.

20. NO SHOWS

Enter the number of no-shows from the previous day (in this case, August 18.)

EXAMPLE: Type 2 (RET)

21. STD OPENS

Enter the net number of contracts that were opened in the standard manner on the previous day (in this case, August 18.). The formula for net opens used by the Operating Statistics Update program (and thus should be used here) is:

Total Opens (from the Operations DBR)

Less express opens (see next field)

Less Voided RAs

Less Void Pre-Prints

Less Void Exchanges (if your system is configured to void RAs on exchanges)

Net Opens

EXAMPLE: Type 15 (RET)

22. EXP OPENS

Enter the number of contracts that were opened via express service on the previous day (in this case, August 18.) Note: "Express service" is currently defined within the system to only be Hertz Gold Service rentals.

EXAMPLE: Type 4 (RET)

23. CLOSED

Enter the number of contracts that closed the previous day (in this case, August 18.)

EXAMPLE: Type 12 (RET)

24. DAYS

Enter the total number of DBR rental days from the contracts that closed on the previous day.

EXAMPLE: Type 49(RET)

25. T&M

Enter the time and mileage revenue for the contracts that closed (entered in Field 23) for this class of vehicle on the previous day (in this case, August 18.)

EXAMPLE: Type 1633.70 (RET)

26. TURNDOWN COUNT

Enter the number of customers that you had to turn away (turndowns) on the previous day for the class in Field 3.

EXAMPLE: Type (RET)

27. TURNDOWN ENTERED

Enter a "Y" in this field (even if field 26 is blank) to indicate that the number of turndowns for this date has been entered. Turndowns are normally entered via the Enter Turndowns Program. That program automatically sets this field to "Y". A "Y" in this field is used to determine if a blank in field 26 means there were no turndowns (a value of "Y") or if turndowns were never entered for this date (this field is blank).

EXAMPLE: Type Y (RET)