When the Accounting DBR is posted, rental agreements with a balance due create records in the Open Item File in RealWorld Accounts Receivable.

The Purge AR Open Item File program on page 2 of the AR menu (in simple terms) purges items that have been paid off.

When a rental operation does not use RealWorld AR, the payment of those items is never entered, so the items continue to accumulate in the file.

As a solution to this situation, the AR Open Item Purge program is designed to purge items in the Open Item File by date -- regardless of whether they are paid or not.

WARNING!!!! This program will purge ALL items in the AR Open Item File through the date entered. If your operation is using RealWorld AR, do NOT use this program!!

To access the AR Open Item Purge program, type PURGEARO (RET) at any menu "OPTION:" field or the appropriate line number from the Purge menu. The screen will then display:

OPTION: __ AR OPEN ITEM PURGE 1 Purge through Date 10-20-10 1DO PURGE 2 3 4 5BACKUP 6 7HELP 8

Enter data:

1. PURGE THROUGH DATE

This field defaults to the current date. Enter an earlier date or press (RET) to accept the current date. WARNING!!!! This program will purge ALL items in the AR Open Item File through the date entered. If your operation is using RealWorld AR, do NOT use this program!! EXAMPLE: Press (RET)

Press F1 to do the purge.