Use this program to turn OFF revenue split calculations between two Posting Companies in a multi-company environment.
In a multi-company environment where locations owned by more than one licensee reside in the same data base, the default logic within CARS+ is that when one licensee rents a vehicle owned by another licensee, the revenue on the rental is split between the owning location and the renting location. The same is true when when closing a foreign RA, if the closing location either refuels the car or takes a payment on the foreign RA. In both of those cases, an accounting transaction is created between the two posting companies involved.
All of this is the default logic within CARS+. This file allows the user to turn some or all of these intercompany transactions between two posting companies.
This is often required when the two posting companies are actually owned by the same owner but exist because or other business reasons such as the rental locations are registered in two different States.
To access the
program, type
EDITSPL (RET)
at any menu
"OPTION:"
field or the appropriate number on the Accounting Control Files Menu. The screen will then display:
OPTION: __ EDIT REVENUE SPLIT CO
1 From Post Co
2 To Post Co
3 Split Revenue
4 Split Fuel
5 Split Cash
1SAVE 2NEXT 3ERASE 4 5BACKUP 6 7HELP 8 |
Enter data as follows:
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1. FROM POST COMPANY
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Enter up to 2 alphanumeric characters representing the Posting Company Code of the company whose transactions are to be controlled below.
EXAMPLE: Type 10 (RET) |
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2. TO POST COMPANY
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Enter up to 2 alphanumeric characters representing the Posting Company
Code of the company whose transactions are to be controlled below.
EXAMPLE: Type 23 (RET)
User Note: If the rules are to work reciprocally (from Company 10 to 23 and from Company 23 to 10) two records will need to be set up in this file.
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3. SPLIT REVENUE?
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Enter the following to control Time and Mileage revenue splits:
Y (or blank) = Yes, if a Location which is owned by the From Posting Company rents a vehicle owned by the To Posting Company a revenue split should be calculated on the Time and Mileage revenue and any other charges defined in the Foreign Vehicle Defaults screen.
N = No, if a Location which is owned by the From Posting Company rents a vehicle owned by the To Posting Company a revenue split should NOT be calculated on the Time and Mileage revenue and any other charges defined in the Foreign Vehicle Defaults screen.
EXAMPLE: Type N (RET)
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4. SPLIT FUEL?
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Enter the following to control Fuel at Close accounting:
Y (or blank) = Yes, if a rental that was opened at a Location which is owned by the From Posting Company closes at a location owned by the To Posting Company and the closing location refilled the gas tank on the returning vehicle, the opening location owes the closing location the refueling revenue on the contract.
N = No, if a rental that was opened at a Location which is owned by the From Posting Company closes at a location owned by the To Posting Company
and the closing location refilled the gas tank on the returning vehicle, the opening location DOES NOT owe the closing location the refueling revenue on the contract.
EXAMPLE: Type Y (RET)
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5. SPLIT CASH?
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Enter the following to control Time and Mileage revenue splits:
Y (or blank) = Yes, if a rental closed at Location which is owned by the From Posting Company that had originally opened at a Location owned by the To Posting Company and at the time of close, the closing location took a cash payment on the foreign RA, the closing location owes the opening location for that cash taken at close.
N = No, if a rental closed at Location which is owned by the From Posting Company that had originally opened at a Location owned by the
To Posting Company and at the time of close, the closing location took a cash payment on the foreign RA, the closing location DOES NOT owe the opening
location for that cash taken at close.
EXAMPLE: Type Y (RET)
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The screen will then display:
OPTION: __ EDIT REVENUE SPLIT CO
1 From Post Co 10
2 To Post Co 23
3 Split Revenue N
4 Split Fuel Y
5 Split Cash Y
1SAVE 2NEXT 3ERASE 4 5BACKUP 6 7HELP 8
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PRESS "F1" AT "OPTION:" TO SAVE.