1. TYPE

Enter up to 2 alphanumeric characters representing a reservation type.

EXAMPLE:Type LR (RET)

2. DESC

(DESCRIPTION)

Enter up to 30 alphanumeric characters for a description of this reservation type.

EXAMPLE:Type LOCAL RES(RET)

3. PRINT LIB #

Enter up to 2 alphanumeric characters for the CARS+ print library number that should be used to print reservations of this type. Contact Thermeon's Customer Support Dept. for more information.

EXAMPLE:Type 2A (RET)

4. NEXT RES NO.

Fields 4 and 5 are used to assign a unique range of numbers to reservations of this type. Thus, it is possible to tell what type a reservation is simply by noting its number.

Enter up to 6 alphanumeric characters for the reservation number that should be used for the next reservation of this type.

EXAMPLE:Type LR0001 (RET)

5. ENDING RES NO

This field works in conjunction with Field 4 to define a unique range of reservation numbers for this reservation type.

Enter up to 6 alphanumeric characters to indicate the highest number in the series.

EXAMPLE:Type LR0009 (RET)

6. NEXT QUOTE NO

Similar to Fields 4 and 5 which assign a range of reservation numbers, fields 6 and 7 are used to assign a unique range of numbers to quotations for this reservation type. Thus, it is possible to tell what type a quotation is just from its number.

Enter up to 6 alphanumeric characters for the quotation number that should be used for the next one of this type.

EXAMPLE:Type QL0001 (RET)

7. ENDING QUOTE NO

This field works in conjunction with Field 6 to define a unique range of quotation numbers for this reservation type.

Enter up to 6 alphanumeric characters to indicate the highest number in the series.

EXAMPLE:Type QL9999 (RET)

8. CONF LIB NO

The confirmation library number controls the format of how the reservation confirmation prints in much the same way that a rental agreement print program number controls the format of the RA.

Enter 1 alphanumeric character representing the confirmation print library number that should be used to print reservation confirmations of this type.

EXAMPLE:Type 1(RET)

9. CONF TEXT FILE NO

The confirmation text file contains the actual text that prints on the reservation confirmation.

Enter one alphanumeric character representing the text file number that should be used to print reservation confirmations of this type.

EXAMPLE:Type 1(RET)

10 .RES PHONE NO

Different types of reservations may be handled by different departments within an organization. Enter the contact phone number for reservations of this type. It will print on the reservation print program (referenced in Field # 3).

EXAMPLE:Type 800-555-1234(RET)

11. RES FAX NO

Similar to the field above, enter the fax phone number for reservations of this type. It will print on the reservation print program (referenced in Field 3.)

EXAMPLE:Type 800-555-1222(RET)

12. VCH PRT LIB NO

The voucher print library number controls the format of the prepaid voucher in much the same way that a rental agreement print program number controls the format of the RA.

Enter up to 2 alphanumeric characters representing the voucher print library number that should be used to print prepaid vouchers for reservations of this type.

EXAMPLE:Type 1(RET)

13. VCH PRT DEVICE

Enter up to 10 alphanumeric characters representing the name of the printer that should be used to print the prepaid vouchers.

EXAMPLE:Type /dev/lpa2 (RET)

14. VCH PROMPT NO

This field controls if a prompt will display asking if a prepaid voucher should be printed for this type of reservation. Enter:

Y =Yes, display the prompt to print a prepaid voucher.

N =No, the prompt to print a prepaid voucher should not display for this type of reservation.

EXAMPLE:Type Y(RET)

15. REVENUE GL ACCT

Typically deposits entered on reservations post as credits to a General Ledger liability account for customer deposits. They remain there until the rental is complete at which time the liability account is debited and the revenue from the RA is recognized.

For those reservation types involved with prepaid vouchers, the rental will take place with another company. Therefore, this field (and the next one) allow you to define a General Ledger account (usually a revenue account) that should be credited when the deposit is taken on the prepaid reservation.

Enter up to 4 numeric characters representing a valid G/L revenue account.

EXAMPLE:Type4560(RET)

16. REVENUE SUB ACCT

Enter up to 3 numeric characters representing the sub-account (or profit center) which should be used with the G/L account number entered in the field above.

EXAMPLE:Type003(RET)

17. HEADER FROM CO/LOC

This field controls what type of header should print on any of the documents that go to a customer (prepaid vouchers, reservation confirmations, or quotations.)

Enter:

L =Location. Information for the header will be taken from the Location File.

C =Company. Information for the header will be taken from the Company File)

Blank = no header

EXAMPLE:Type L(RET)