Batched RAs are rental agreements that have been opened and/or closed using the batch programs rather than the on-line programs. In the batch programs, users are given access to fields, such as date, time, location, and drawer, that are restricted in the on-line programs. This means that a transaction can be "back dated." Generally the batch programs are used to enter transactions that were originally handled manually.

This program is used to obtain reports of:

This report may be configured to run automatically at night. Users interested in this feature should contact Thermeon's Customer Support Dept. for further information.

To access the Batched RA's Report, type BCHRPT (RET) at any menu "OPTION:" field or the appropriate line number from the Additional Daily Reports Sub-menu of the Daily Procedures Menu. The screen will display as follows:

OPTION:__________ BATCHED RAs REPORT

1 Start Date 04-13-04
2 Start Time 0000
3 End Date 04-13-04
4 End Time 2359
5 Batch Type 4 1=Opens, 2=Closes, 3=Both, 4=Voids, 5=All
6 Ignore Diffs <
7 Minutes/Days (M=Minutes, D=Days)
8 Location ALL
9 Employee ALL
10 Sort Order 1 1=Loc/Empl/RA#, 2=Loc/RA#, 3=Empl/RA#, 4=RA#
11 Exclude Preprints N
12 Print/Display P



1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. START DATE

Enter the starting DBR date for this report. Press (RET) to default to yesterday's date.

EXAMPLE: Type 041304 (RET)

2. START TIME

Enter the starting time for this report. Press (RET) to default to the first minute of the day

EXAMPLE: Type 0600 (RET).

3. END DATE

Enter the ending DBR date for this report. Press (RET) to default to yesterday's date.

EXAMPLE: Type 041304 (RET)

4. END TIME

Enter the ending time for this report. Press (RET) to default to the last minute of the day.

EXAMPLE: Type 1430 (RET)

5. BATCH TYPE

Enter one of the following:

1 = Opens; contracts that were batch opened

2 = Closes; contracts that were batch closed

3 = Both; contracts that were both batch opened and batch closed.

4 = Voids. RAs numbers voided in the Void Manual RA Number program.

5 = All of the above.

EXAMPLE: Type 5 (RET)

6.IGNORE DIFFS <

7.MINUTES/
DAYS

This report looks for differences between the DBR date/time and the corresponding transaction date/time. Differences less than the value entered here will be ignored. Enter either minutes or days as follows:

Minutes: Enter the number of minutes' difference the report should ignore. This field accepts up to 4 numeric digits in order to accept the number of minutes representing multiple hours.

EXAMPLE: Type 120(RET)

Upon pressing (RET), the cursor will advance. Enter "M" for minutes.

Days: Enter the number of CALENDAR days' difference the report should ignore.

EXAMPLE: Type 2 (RET)

Upon pressing (RET), the cursor will advance. Enter "D" for days.

8. LOCATION

Enter the opening location for this report. Press (RET) to default to ALL locations.

Note: Your user access may be limited as to the locations for which you can run this report. If your access is restricted and you attempt to enter a location or location group which is outside your allowed parameters, the following message will be displayed at the bottom of the screen and your selection will be ignored:

RESTRICTED REPORT LOCATION

EXAMPLE: Press (RET)

9. EMPLOYEE

Enter the a single employee code or press (RET) to default to ALL employees.

If Field #5 defines: This field refers to the:

Batch Type 1 Opening Employee.
Batch Type 2 Closing Employee
Batch Type 3 Closing Employee
Batch Type 4 Either Opening or Closing Employee

EXAMPLE: Press (RET)

10. SORT ORDER

Enter one of the following which will determine how the information is sorted on the report:

1 = Location/Employee/RA Number
2 = Location/RA Number
3 = Employee/RA Number
4 = RA Number

EXAMPLE: Type 1 (RET)

11. EXCLUDE PREPRINTS

Indicate whether or not preprinted RAs should be excluded from the report. (The Batch Open program is used to change the status of Preprinted RAs to the Open status.)

Y = Yes, exclude preprints
N = No, include preprints

EXAMPLE: Type Y (RET)

12. PRINT/ DISPLAY

P = Print a hard copy of this report to your terminal's assigned printer.

D = Display this report on the terminal screen.

EXAMPLE: Type P (RET).

The screen will display as follows:

OPTION:__________ BATCHED RAs REPORT

1 Start Date 04-13-04
2 Start Time 0600
3 End Date 04-13-04
4 End Time 1430
5 Batch Type 5 1=Opens, 2=Closes, 3=Both, 4=Voids, 5 = All
6 Ignore Diffs <120
7 Minutes/Days M (M=Minutes, D=Days)
8 Location ALL
9 Employee ALL
10 Sort Order 1 1=Loc/Empl/RA#, 2=Loc/RA#, 3=Empl/RA, 4 = RA#
11 Exclude Preprints N
12 Print/Display P



1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION"TO BEGIN PRINTING.

Notes on reading the report:

A. If sorted by Location, the sort will be based on the Opening Location.

B. A blank line defines a change in value in the primary sort.

C. The column "Batch Type" refers to Field #5 of the screen display.

D. The column headed "PP" indicates if the contract was preprinted or not.

E. The column headed "DBR/Actual" displays the difference in time between the Actual Close Date/Time and the DBR Close Date/Time. If the difference is less than 24 hours, it is displayed as hours and minutes. If 24 hours or greater, the difference is displayed as days.

F. Because of the nature of the way data is stored in the RA File, the file must be read through to the current day regardless of the date and time entered in Fields 3 and 4. Consequently, the farther back in time the Start Date/Time, the longer the report will take to run.

G. If check digits are used for RAs and/or Vehicle numbers, they are reported.

H. Open RAs show the expected return date/time in the "Close date/time" column.