This program is part of a suite of programs used to record and track vehicle damage. Refer to the Appendix on Damage Tracking for detailed instructions on how to set up this feature within CARS+.
Use this program to:
To access the Damage Tracking Report program, type DMGRPT (RET) at any menu "OPTION:" field or the appropriate line number on the Damage Tracking Submenu of the History/Maintenance Menu.The screen will then display:
| OPTION: __ DAMAGE TRACKING REPORT 1 Start Date 06-29-02 2 End Date 06-29-02 3 Location ALL 4 Type 3 (1=Assoc. w/RA 2=Unassoc. 3=Both) 5 Repaired? 3 (1=Open Only 2=Repaired Only 3=Both) 6 Appraisal Cost 7 (1=W/Matrix Cost 2=W/Non-Matrix Costs 3=W/Matrix Cost and Non-Matrix Costs 4=All records without costs 5=Waiting Appraisal 6=Sent to headquarters 7=All Damage Records) 7 Zero Deduct N 8 Renter Cust# ALL 9 Sort Order R (L=Loc/Date R=Dmg Rpt# V=Veh#/Date C=Renter/Date) 10 Detail/Summary D 11 Print/Display P 1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8 |
Enter data as follows:
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1. START DATE |
Using your selected date and time formats, enter the starting date for the report. This date refers to the date when the damage entry was originally entered into CARS+. EXAMPLE: Type 060102 (RET). |
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2. END DATE |
Using your selected date and time formats, enter the ending date for the report. Like the above field, this date refers to the date when the damage entry was originally entered into CARS+. EXAMPLE:Type 061502 (RET). |
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3. LOCATION |
Enter: 1. Enter up to 6 alphanumeric characters to select a single location. 2. A Group Name representing several locations.(Group Names always begin with a plus sign "+".) 3. PressRETURN to default to ALL locations. EXAMPLE: Press (RET) |
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4. TYPE |
Enter: 1 = Report only those damage records associated with a rental agreement. 2 = Report only those damage records NOT associated with a rental agreement. 3 =I nclude all damage records whether or not they are associated with a rental agreement. EXAMPLE: Type 1 (RET) |
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5. REPAIRED? |
Enter: 1 = Report only those damage records still open.That is, they have not been marked as having been repaired. 2 = Report only those damage records that are marked as having been repaired. 3 = Include all damage records whether or not they have been marked as repaired. EXAMPLE: Type 3 (RET) |
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6. APPRAISAL COST |
Enter: 1 = Damage amount from Matrix Cost (pop-up window for damage was used) 2 = Damage amount not from Matrix Cost (pop-up window was not used) 3 = All records with damage amounts whether or not the pop-up window was used. 4 = All records without damage costs 5 = Those records waiting for appraisal (Appraisal code on Damage Entry screen is "A".) 6 = Those records forwarded to headquarters (Appraisal code on Damage Entry screen is "H".) 7 = All damage records that meet other selection criteria will be reported. EXAMPLE: Type 7 (RET) |
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7. ZERO DEDUCT |
Enter: Y = Yes.Only those damage records associated with contracts that have a zero deductible LDW will be reported. N = No.All damage records that meet other selection criteria will be reported. |
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8. RENTER CUST # |
If the report should be limited to only one customer, enter the customer number in this field. Otherwise, press (RET) to default to ALL customers. EXAMPLE:Press (RET) |
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9. SORT ORDER |
This field determines in what order the information on the report should be listed: L = First by Location and then chronologically by date R = Numerically by Damage Report number. V = First by Vehicle number and then chronologically by date. C = First by renter Customer number and then chronologically by date. EXAMPLE: Type V (RET) |
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10. DETAIL/ SUMMARY |
Enter 1 alpha character to select the report format: D = Detailed Report S = Summary Report EXAMPLE: Type D (RET) |
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11. PRINT/ DISPLAY |
P = Print a hard copy to your assigned printer. D = Display the report to the screen. EXAMPLE: Type P (RET) |
PRESS "F1" AT "OPTION" TO SAVE.
Notes about the report:
Records that are entered without a RA number attached to them have the words "NON-REV" in the RA Number column.
An asterisk (*) prints after the damage estimate amount if the amount was obtained from the Damage Matrix pop-up window.
If the Damage Appraisal Code field on the Damage Entry screen was left blank, the letter "M" prints in the Damage Appraisal Code Column.
If the Damage Appraisal Code was "H", a second line of data will print showing the Damage Appraisal Note, if any.
Two columns on the right hand side of the report show the Employee Code for the employees who entered the Damage Record and the Repair Record.An asterisk (*) after the code notes that this is a not a counter oriented employee (as designated in the employee's User Access File.)