Definition: A Sundry Invoice in this context is one that is created for charges not related to a rental agreement. Sundry Invoices are created using the Sundry Invoice program.

Use this program to:

To access the Print Sundry Invoicing program, type PRINTINV (RET) at any menu "OPTION:" field or the appropriate line number on the Rental Accounting menu. The screen will then display:

OPTION: __ SPECIAL DOCUMENT REPORT

1 Start INVC Date 05-03-06
2 End INVC Date 05-03-06
3 Start Cust # FIRST
4 End Cust # LAST
5 Start Invc # FIRST
6 End Invc # LAST
7 Location ALL
8 Rebill Run N
9 Post Value N (N=Unposted, Y=Posted, B=Both)
10 New invoices only? Y
11 Paper Type 1 (1=Cont Feed, 2=Cust Sheet)
12 Print/Display P Printer: /dev/tty


1PRINT 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. START INVC DATE

Enter the starting invoice date. Press (RET) to default to today's date.

EXAMPLE: Type 043006 (RET).

2. END INVC DATE

Enter the ending invoice date. Press( RET) to default to today's date.

EXAMPLE: Press (RET)

3. START CUST #

Enter the staring customer number. Press (RET) to default to the "FIRST" customer number..

EXAMPLE: Type 1234 (RET)

4. END CUST #

Enter the ending customer number. Press (RET )to default to the "LAST" customer number.

EXAMPLE: Press (RET)

5. START INVC #

Enter the starting invoice number or press (RET) to default to the "FIRST" invoice number.

EXAMPLE: Type 100258 (RET)

6. END INVC #

Enter the ending invoice number or press (RET) to default to the "LAST" invoice number.

EXAMPLE: Type 100305 (RET)

7. LOCATION

Enter a Location Code, a Group Code, or press (RET) to default to "ALL" locations.

EXAMPLE: Type TUS (RET)

8. REBILL RUN?

Enter:

Y = Yes, if you wish to re-invoice for past-due accounts. Refer to the Appendix in this manual on the Rebilling Feature for details on doing a rebilling run.

N = No, this is not a rebilling run.

EXAMPLE: Type N (RET)

9. POST VALUE

Enter one of the following characters to select the invoices to be printed:

N = Print unposted invoices only.

Y = Print posted invoices only.

B = Print both unposted and posted invoices.

EXAMPLE: Type N (RET).

Note: This field is not accessible if a rebilling run is being requested.

10. NEW INVOICES ONLY

When an invoice is printed, the system marks the transaction as invoiced. This field asks whether you wish to print invoices for only those sundry transactions that have not been previously invoiced.

Y = Yes. Print invoices only for sundry transactions that have not been previously invoiced.

N = No. Print invoices for all sundry transactions meeting the selection criteria even though some may have been previously invoiced.

EXAMPLE: Type Y (RET)

11. PAPER TYPE

Select the paper type you are using for your printer.

1 = Continuous feed (or pin feed) usually a dot matrix printer.

2 = Cut sheet (or single sheet) usually a laser printer or inkjet printer using a paper tray.

EXAMPLE: Type 1 (RET)

12. PRINT/DISPLAY

This field allows you to designate if the output should display on the screen or print a hard copy of the invoices.

P = Print a hard copy of the invoices to the printer designated in the field below.

D = Display the invoices on your terminal's screen.

EXAMPLE: Type P (RET)


The screen will then display:


OPTION: __ SPECIAL DOCUMENT REPORT

1 Start INVC Date 04-30-06
2 End INVC Date 04-30-06
3 Start Cust # 1234
4 End Cust # LAST
5 Start Invc # 100258
6 End Invc # 100305
7 Location TUS
8 Rebill Run N
9 Post Value N (N=Unposted, Y=Posted, B=Both)
10 New invoices only? Y
11 Paper Type 1 (1=Cont Feed, 2=Cust Sheet)
12 Print/Display P Printer: /dev/tty


1PRINT 2 3ERASE 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN.


Note on Vehicle Sundry Invoicing:

Invoices that are entered to show that damages have been repaired and indicate that a customer should be charged will print with amounts. If it is indicated that the customer is not being charged. invoices will still print, but the amounts will be blank.